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HomeMy WebLinkAboutLibrary - 2007-09-19BOARD OF TRUSTEES MEETING KITCHENER PUBLIC LIBRARY BOARD 1. CALL TO ORDER The Regular Board Meeting of the Kitchener Public Library Board was called to order at 6:30 p.m. on Wednesday, September 19, 2007, by Chair, Mr. Dan Carli, at the Main Library. TRUSTEES PRESENT Mr. Brian Burnley, Mr. Dan Carli, Mr. Mike Farwell, Ms. Lynn Gazzola, Mr. Leszek Jankowski, Mr. Bruce MacNeil, Ms. Sue Morgan, Mr. Peter Sweeney, Councillor Berry Vrbanovic. STAFF PRESENT Ms. Lesa Balch, Ms. Sabina Franzen, Ms. Ann Wood, Ms. Gloria Grigas. RFC;RFT~ 2. Ms. Beth Esenbergs, Councillor Kelly Galloway, Ms. Sonia Lewis. In the absence of Sonia Lewis, Ann Wood was acting Secretary-Treasurer and CEO. AGENDA REVIEW 07-52... 0n motion by Mr. Bruce MacNeil and seconded by Ms. Sue Morgan, it was RESOLVED that the Agenda be adopted. CARRIED There were no pecuniary / conflict of interest declarations. 3. 07-53... Kitchener Public Library Board 2 MINUTES of the Board Meeting of August 15, 2007. September 19, 2007 On motion by Ms. Lynn Gazzola and seconded by Mr. Peter Sweeney, it was RESOLVED that the Minutes of the Board Meeting of August 15, 2007, be adopted. CARRIED 4. BUSINESS ARISING None. 5. 1. BUSINESS REPORT OF OFFICERS (a) Report of the Chair U dates Mr. Carli commented on the passing of KPL's former Board Trustee, Mr. Bryan Isaac, who will be missed for his hard work and dedication to the library. A reminder was made to f ill out the Civic District survey either online or in writing, copies of which were made available during the meeting. Public engagement for f eedback is also being encouraged through focus groups that will be scheduled throughout the months of September and October. Future Board involvement will include the CEO's performance review f or which a package will be prepared for distribution by late November. The creation of the library's new Strategic Plan will require Board participation at planning sessions to be conducted in March 2008. More focus on the role of advocacy f or Board members and a possible workshop are planned for 2008. Upcoming on October 4 a breakfast meeting is being hosted at KPL with a number of local community leaders to discuss the future role of libraries. Mr. Carli will send out a reminder email to the Board. Three Board Trustees will be in attendance at the meeting. Kitchener Public Library Board 3 September 19, 2007 (b} Facilities Planning & Building Committee Central Library Project Update Mr. Bruce MacNeil provided highlights of the kickoff of the Civic District Launch on September 6 at Centre In The Square and thanked the several Board members who were in attendance. A public meeting will be hosted at the Registry Theatre on Tuesday, October 16 at 6:30 pm. The Facilities Planning ~ Building Committee met on September 5. A date in which to present the Central Library Project to Council will follow with a recommendation for f final approval by the Board. (c) Finance Committee August 2007 Financial Statements 07-54... 0n motion by Ms. Lynn Gazzola and seconded by Mr. Bruce MacNeil, it was RESOLVED to accept the August 2007 Financial Statements, as printed. CARRIED 2008 Proposed Capital Budget The revision made to the proposed 2008 Capital Budget was reviewed. 07-55... 0n motion by Ms. Lynn Gazzola and seconded by Ms. Sue Morgan, it was RESOLVED to accept the proposed 2008 Capital Budget, as printed. CARRIED (d) Public Service & Policy Committee 2008 Strate is Plannin Process Dan Carli reviewed the recommendations f orthe 2008 Strategic Planning process as outlined in the September report f rom the Public Service and Policy Committee. The timelines for the various steps in the process attached to the report were briefly highlighted as well. Kitchener Public Library Board 4 September 19, 2007 (e) Report of the Secretary-Treasurer and CEO U dates Ann Wood noted that the programming figures in the August Public Service Report require adjustment which will result in an increase in the statistics reported. Reciprocal Borrowing Update 07-56... On motion by Mr. Peter Sweeney and seconded by Mr. Brian Burnley, it was RESOLVED that the Kitchener Public Library expand reciprocal borrowing privileges to residents of Waterloo Region allowing them to have full borrowing privileges effective January 1, 2008. CARRIED Quarterly Incident Report Nothing out of the ordinary was reported during the last quarter. Staff Retirement Nearing a remarkable 50 years of service, Sharon Gorni in Bibliographic Services has indicated her intention to retire as at December 31, 2007. A retirement tea is planned f or Sharon in November. Library Closure f or KPL's Prof essional Development Day Signs will be posted at all KPL locations to announce the library 's closure on Thursday, October 31 f or its Prof esslonal Development Day. Other On Thursday, September 27, the sixth annual One Book, One Community reading campaign will culminate with the visit to KPL by Elizabeth Ruth at 7:00 pm. The Board was also encouraged to drop by the KPL booth at the Word on the Street Festival at Victoria Park on Sunday, September 30 between 11:00 am and 5:00 pm. Rosetta Stone and downloadable audiobooks will be demonstrated. In-Camera Leal Matter 07-57... On motion by Ms. Sue Morgan, and seconded by Mr. Leszek Jankowski, it was RESOLVED that the meeting move in-camera to discuss a conf identlal legal matter. CARRIED Kitchener Public Library Board 5 September 19, 2007 07-58... On motion by Mr. Bruce MacNeil, and seconded by Ms. Lynn Gazzola, it was RESOLVED that the in-camera session be concluded. CARRIED 6. II. NEW BUSINESS None 7. III. PRESENTATIONS (a) Report of Councillors No updates were reported. 8. ADJOURNMENT 07-59... There being no f urther business, on motion by Mr. Bruce MacNeil and seconded by Ms. Sue Morgan, it was RESOLVED to adjourn the meeting at 7:10 p.m. CARRIED Chair Secretary-Treasurer Kitchener Public Library Board September 19, 2007 jAttachments Accompan~g September 19, 2007 Board Meetingl (a) August 15, 2007 Board Minutes (b) August 2007 Financial Statements (c) August 2007 Public Service Report (d) Revised 2008 Draft Capital Budget (e) Public Service & Policy Committee Report, September 2007 (f) Report of the Secretary-Treasurer & CEO, September 2007 (g) October Calendar of Events (h) Learning ~ Technology Nez~~s