HomeMy WebLinkAboutFIN-07-129 - E07-080 - Consultant Services - Duke St (Cedar to Pandora)h~
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Report To: Mayor Carl Z~hr and Members of Council
Date of Meeting: 2007-12-10
Prepared By: Larry Gordon
Date of Report 2007-12-03
Report No: SIN 07-129
Subject: E07-080 -Consultant Services -Duke Street (Cedar Street to
Pandora Avenue)
RECOMMENDATION
That Expression of Interest E07-080, Consultant Services -Duke- Street (Cedar Street to Pandora
Avenue) be awarded to Planning & Enginee-ring Initiatives Ltd., Kitchener at their estimated fee
of $136,108.24, including a contingency of $11,050. and G.S.T., based on a satisfactory contract
be-ing negotiated and an upset fee be-ing established, and further that the- Mayor and City Clerk be
authorized to exe-cute- an afireement satisfactory to the- City Solicitor.
BACKGROUND
The- Duke- Street reconstruction project has been initiated to address the- infrastructure- issues
which currently exist. The- infrastructure along Duke- Street has fienerally reached the- end of its'
useful life- and rewires a full replacement. The- project scope- includes the- de-sign and
reconstruction of all underground services (sanitary se-wer, storm se-wer and watermain) as well
as sanitary and water service connections to the- property line. The- asphalt roadway will be
reconstructed as well as side-walks and curbs. Construction is expected to occur in 2008.
REPORT
In accordance- with Chapter 170 of the- Municipal Code- pertaining to the- Sele-coon of
Professional Services/Consultants, a Consultant's Re-view Commutee was established consisting
of S. Allen, Manager, Engine-eying De-sign and Approvals, J. Oakley, Manager, Enginee-ring
Construction, K. Mick, De-sign Engineer, and L. Gordon, Director of Purchasing.
Expressions of Interest were- advertised in the- Re-cord, on the- City of Kitchener website and on
the- Internet through the- Ontario Public Buyers Electronic Tendering Information System relative
to this project. Documents were- picked up by ton (10) Interested parties. By the- closing date- of
Tue-sday October 30t~~, 2007, e-fight (8) responses had been recefived. The- Re-view Commutee met
on Wedne-sday November 7t~~, 2007 to re-view the- submissions. A shortlist of three (3)
Consultants was selected for further interviews.
The- Re-view Commutee met on Monday November 19t~~, 2007 to interview the shortlisted
candidates. The- Commutee elected to award the- project to Planning & Enginee-ring Initiatives
Ltd., Kitche-ner.
A listing of the- responding parties follows for your reference.
Conestoga-Rovers & Associates Waterloo
Earth Tech Canada Inc. Kitchener
Gamsby and Manne-row Ltd. Kitche-ner
McCormick Rankin Corp. Kitchener
Planning & Enginee-ring Initiatives Ltd. Kitche-ner
Stantec Consulting Ltd. Kitche-ner
Trow Associates Inc. Kitche-ner
The- Walter Fedy Partnership Kitche-ner
FINANCIAL IMPLICATIONS
Funding will be provided from codex 852353 -Duke St -Cedar to Pandora
REVENUES
Capital out of Current $ 384,999.
Contribution from Water $ 517,260.
Contribution from Se-wer $ 767,999.
TOTAL REVENUES $1,670,258.
EXPENSES
De-sign, Engines-ring & Consulting Fees YTD, plus Projected $ 42,728.
E07-080 $136,108.24
Less G.S.T. Re-bate- ($ 7,704.24)
$128,404.00 $ 128,404.
Geotechnical $ 3,425.
Construction $1,492,000.
TOTAL EXPENSES $1,666,557.
SURPLUS $ 3,701.
~= Any surplus funds will be returned to Uncommitted (852420) which are- projects funded by
Sanitary Se-wer (46~Io), Waterworks (31~Io) and Capital out of Current (23~Io)
~=~= Projected revenue-for construction pending Council approval for 2008 Capital Budget.
Larry Gordon
Director of Purchasing
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