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FIN: 07-130
Report To: Mayor Carl Zehr and Members of Council
Date of Meeting: 2007-12-10
Prepared By: Larry Gordon
Date of Report 2007-12-03
Report No: FIN 07-130
Subject: E07-083 -Consultant Services -Vanier Drive (Siebert Avenue to
Shelley Drive)
RECOMMENDATION
That Expression of Interest E07-083, Consultant Services -Vanier Drive (Siebert Avenue to
Shelley Drive}, be awarded to The Walter Fedy Partnership, Kitchener at their estimated fee of
$147,581., including a contingency of $12,657. and G.S.T., based on a satisfactory contract
being negotiated and an upset fee being established, and further that the Mayor and City Clerk be
authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
The Vanier Drive reconstruction project has been initiated to address the infrastructure issues
which currently exist. The infrastructure along Vanier Drive has generally reached the end of
its' useful life and requires a full replacement. The project scope includes the design and
reconstruction of all underground services (sanitary sewer, storm sewer and watermain) as well
as sanitary and water services connections to the property line. The asphalt roadway will be
reconstructed as well as sidewalks and curbs. Construction is expected to occur in 2008.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established consisting
of S. Allen, Manager, Engineering Design and Approvals, J. Oakley, Manager, Engineering
Construction, D. Lupsa, Engineering Technologist, and L. Gordon, Director of Purchasing.
Expressions of Interest were advertised in the Record, on the City of Kitchener website and on
the Internet through the Ontario Public Buyers Electronic Tendering Information System relative
to this project. Documents were picked up by eleven (11) interested parties. By the closing date
of Wednesday October 17th, 2007, seven (7) responses had been received. The Review
Committee met on Wednesday October 31~t, 2007 to review the submissions. A shortlist of three
(3) Consultants was selected for further interviews.
The Review Committee met on Friday November 16th, 2007 to interview the shortlisted
candidates. The Committee elected to award the project to The Walter Fedy Partnership,
Kitchener.
A listing of the responding parties follows for your reference.
Earth Tech Canada Inc. Kitchener
Gamsby and Mannerow Ltd. Kitchener
1VIcCormick Rankin Corp. Kitchener
Stantec Consulting Ltd. Kitchener
Trow Associates Inc. Kitchener
The Walter Fedy Partnership Kitchener
IBI Group Waterloo
FINANCIAL IMPLICATIONS
Funding will be provided from index 852407 -Vanier Drive -Siebert to Shelley
REVENUES
Capital out of Current
Contribution from Water
Contribution from Sewer
TOTAL REVENUES
EXPENSES
Construction Costs
Design, Engineering & Consulting Fees YTD, plus Projected
E07-083 $147,581.
Less G.S.T. Rebate $ 8 354.
$139,227.
Geotechnical
TOTAL EXPENSES
SURPLUS
$ 371,000.
$ 501,000.
$ 742,000.
$1,614,000.
$1,450,000.
$ 20,006.
$ 139,227.
$ 3,425.
$1,612,658.
$ 1,342.
~ Any surplus funds will be returned to Uncommitted (852420} which are projects funded by
Sanitary Sewer (46%}, Waterworks (31°10) and Capital out of Current (23°10).
Larry Gordon
Director of Purchasing
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