HomeMy WebLinkAboutFIN-07-146 - Legal Agreements for the Corporate Financial & Infrastructure Management System (Delta Project)1
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Financial Services
Report To: Mayor Carl Zehr and Members of Council
Date of Meeting: December 10, 2007
Submitted By: Dan Chapman, Director Financial Planning and Reporting, Rosemary
Upfold, Director Accounting; Mike Grummett, Director Information
Technology; Grant Murphy, Director Engineering; Pauline Houston,
General Manager Financial Services and City Treasurer
Prepared By: Moez Medhi, Delta Project Manager
Ward(s) Involved: All
Date of Report: December 5, 2007
Report No.: FIN-07-146
Subject: Legal Agreements for the Corporate Financial and Infrastructure
Management System (Delta Project}
RECOMMENDATION:
TEAT authority be delegated to the General Manager of Financial Services and City
Treasurer to execute a Termination Notice, if required, with respect to the contract
cancellation clauses in the legal agreements with the vendors for the Corporate
Financial and Infrastructure Management System (Delta Project} that are triggered on
December 28, 2007 ASAP Canada Inc.} and January 17, 2008 ~ESRI Canada Inc.}.
REPORT:
Qn November 5, 2007, Council authorized the execution of the vendor agreements
related to the Delta project with IDS Scheer Canada, SAP Canada Inc., ESRI Canada
Inc. and Loki Innovations ~RIVA}. Council directed Staff to provide a project status
report on December 10, 2007, as a risk mitigation measure to ensure that the City was
sufficiently satisfied with the systems being proposed to be implemented.
Based on the scope of the project, we have identified key areas of discussion, for which
sessions have been planned, prior to December 21, 2007. Qn that date, the Project
Joint Steering Committee will be able to ascertain if the key areas of discussion have
been addressed.
As of the date of this report, the Staff Task Force team and members of the Project
Steering Committee have been involved with vendor Project team inpre-blueprinting
sessions which have provided insight to the capabilities of the future solution. This has
enabled the City of Kitchener to improve its understanding of the new solution and
refine its approach to develop an optimal solution. All indications to date are that the
proposed solution will meet the City's needs and expectations.
The next Project Status Report will be provided to Finance and Corporate Services
Committee on March 3, 2008, following the conclusion of the blueprinting phase.
FINANCIAL IMPLICATIONS:
None related to this report
Pauline Houston, CA
General Manager of Financial
Services & City Treasurer
Rosemary Upfold, Director
Accounting
Grant Murphy, Director
Engineering
Dan Chapman, Director Financial
Planning and Reporting
Mike Grummett, Director
Information Technology
Moez Mehdi, Delta Project Manager
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