HomeMy WebLinkAboutFIN-07-035 - Q07-030 - Turf EquipmentReport to: Mayor Carl Zehr and Members of Council
Date of Meeting: 2007-04-16
Prepared By: Larry Gordon
Date of Report: 2007-04-OS
Report No: FIN-07-035
Subject: Q07-030 -Turf Equipment
RECOMMENDATION
That quotation Q07-030, Turf Equipment, be awarded as follows:
One (1) - 1,293 kg (2,8501b.), Four Wheel Utility Vehicle with Hydraulic Dump Box complete to
specification CKF-262-2007, be awarded to G.C. Duke Equipment Ltd., Burlington, Ontario at
their quoted price of $27,075.00, including G.S.T. and P.S.T.
One (1) - 364 kg (800 lb.), Four Wheel Utility Vehicle with Hydraulic Dump Box complete to
specification CKF-81-2007, be awarded to DeBoer's Equipment, Elora, Ontario at their quoted
price of $14,250.00, including G.S.T. and P.S.T.
Two (2) - 7.5 kw (lOhp) Air Cooled Three Wheel Self-Propelled Sand Trap Rakes complete to
specification CKF-228-2007, be awarded to Podolinsky Equipment Ltd., Petrolia, Ontario at their
quoted price of $24,582.96, including G.S.T. and P.S.T.
BACKGROUND
This Turf Equipment has been approved for replacement in 2007 by the Equipment Review
Committee at a budget estimate of $78,250.
REPORT
Quotations were requested from nine (9) potential bidders and advertised publicly on the City of
Kitchener website. By the closing date of Wednesday March 28~', 2007, five (5) quotations had
been received.
The low bid on specification CKF-262-2007 submitted by Podolinsky Equipment, Petrolia, did
not meet the specifications as required for a rear three point hitch, rear centre mount PTO and
kits to operate existing City attachments.
The two low bids on specification CKF-81-2007 submitted by DeBoer's Equipment, Elora, and
Martin's Small Engines, Elmira, did not meet the specifications as required for a liquid cooled
engine. They offered a air cooled engine.
The following tenders were received:
One (1) - 1,293 kg (2,8501b.), Four Wheel Utility Vehicle with Hydraulic Dump Box complete to
specification CKF-262-2007
Podolinsky Equipment Petrolia, ON $23,414.46
G.C. Duke Equipment Burlington, ON $27,075.00*
Turf Care Products London, ON $32,904.52
One (1) - 364 kg (800 lb.), Four Wheel Utility Vehicle with Hydraulic Dump Box complete to
specification CKF-81-2007
DeBoer's Equipment Elora, ON $10,600.86
Martin's Small Engines Elmira, ON $11,211.90
Deboer's Equipment Elora, ON $14,250.00*
Podolinsky Equipment Petrolia, ON $16,330.50
Two (2) - 7.5 kw (lOhp) Air Cooled Three Wheel Self-Propelled Sand Trap Rakes complete to
specification CKF-228-2007
Podolinsky Equipment Petrolia, ON $24,582.96*
G.C. Duke Equipment Burlington, ON $24,966.00
Turf Care Products London, ON $27,510.62
The quotations were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from index 920108 -Fleet Equipment Purchases
Fleet Budget
Replacement Equipment $3,080,591.00
Additional Equipment $ 697,000.00
Upgrades $ 520,840.00
2006 Approved Purchases deferred unti12007 $1,259,658.00
TOTAL $5,558,089.00
EXPENDITURES
Year to date purchases $ 696,424.00
Encumbrances $ 719,991.00
Q07-030 (1) $ 24,583.00
Less G.S.T. Rebate ($ 1,294.00)
$23,289.00 $ 23,289.00
Q07-030 (2) $14,250.00
Less G.S.T. Rebate ($ 750.00)
$13,500.00 $ 13,500.00
Q07-030 (3) $27,075.00
Less G.S.T. Rebate ($ 1,425.00)
$25,650.00 $ 26,650.00
Outfitting for Q07-030 $ 3,000.00
Budget for remaining equipment $3,824,059.00
BALANCE $ 252,175.00
* Any remaining balance will be retained in the Equipment Reserve
Larry Gordon
Director of Purchasing