HomeMy WebLinkAboutFIN-07-036 - E06-103 - Consultant Services - Roof ConsultingReport To: Mayor Carl Zehr and Members of Council
Date of Meeting: 2007-04-16
Prepared By: Larry Gordon
Date of Report 2007-04-11
Report No: FIN 07-036
Subject: E06-103 -Consultant Services -Roof Consulting
RECOMMENDATION
That Expression of Interest E06-103, Consultant Services -Roof Consulting, be awarded to Peto
MacCallum Ltd, Hamilton, Ontario at their estimated fee of $49,544.40, including G.S.T., based
on a satisfactory contract being negotiated and an upset fee being established.
BACKGROUND
It is one of the mandates of Facilities Management to manage and maintain the wide variety of
facility roofs owned and operated by the corporation. With over 900,000 square feet of roofing to
manage, and with limited expertise in roofing system management, facilities management has
made it a practice to employ the services of a qualified roofing consultant on an annual basis.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established consisting
of A, TenBruggencate, Facilitator, Corporate Emergency Preparedness, D. Handby, Supervisor
Facilities Management, R Martinez, Project Coordinator/Draftsperson, G. Collins, Supervisor
Community Arenas, B. Stevenson, Supervisor, Building Operations, and R Kruppa, Buyer.
The Expression of Interest was advertised in the Record, on the City of Kitchener Home Page
and on the Internet through the Ontario Public Buyers Electronic Tendering Information System
relative to this project. Documents were picked up by twenty-four (24) interested parties. By the
closing date of Wednesday, January 17t1i, 2007, sixteen (16) responses had been received.
The Review Committee met on Friday, March 9~', 2007 to review the submissions. A shortlist of
three (3) Consultants was selected for further interviews.
The Review Committee met on Friday, March 23~d, 2007 to interview the shortlisted candidates.
The Committee elected to award the project to Peto MacCallum Ltd, Hamilton, Ontario.
A listing of the responding parties follows for your reference:
AEGIS Building Sciences Inc. Oakville, ON
Alspex Building Consultants Inc. Hamilton, ON
Amec Earth & Environmental, Waterloo, ON
BSG Engineering Ltd. Toronto, ON
Concentric Associates International Inc. London, ON
Davroc & Associates Ltd. Brampton, ON
Fishbrun Building Sciences Group Inc. Hornby, ON
Morrison Hershfield Burlington, ON
IRC Building Sciences Group Inc. London, ON
Peto MacCallum Ltd. Hamilton, ON
Pinnacle Roofing Consultants Inc. Richmond Hill, ON
Prenier Leveque, Mississauga, ON
Roof Brokers Canada Waterloo, ON
Technology Support Services Inc. Richmond Hill, ON
Thermaco Engineering Services (1986) Ltd. Mississauga, ON
Trow Associates Inc. Kitchener, ON
FINANCIAL IMPLICATIONS
Funding will be provided from index 526168 Roof General Provision
REVENUES
Current Balance (526168) $109,856.00
2007 Capital out of Current $379,315.00
TOTAL REVENUE Projected $489,171.00
EXPENSES
Encumbrances $135,038.00
E06-103 $49,544.40
Less G.S.T. Rebate ($ 2,804.40)
$46,740.00 $ 46,740.00
Projected Expenses $307,393.00
TOTAL EXPENSES Projected $489,171.00
Larry Gordon
Director of Purchasing