HomeMy WebLinkAboutFIN-07-046 - E07-038 - Consultant Services - Seniors StrategyReport To: Mayor Carl Zehr and Members of Council
Date of Meeting: 2007-04-16
Prepared By: Larry Gordon
Date of Report 2007-04-11
Report No: FIN 07-046
Subject: E07-038 -Consultant Services -Seniors Strategy
RECOMMENDATION
That Expression of Interest E07-038, Consultant Services -Senior Strategy, be awarded to
Monteith Brown Planning Consultants, London, Ontario at their estimated fee of $37,095.76
including G.S.T., based on a satisfactory contract being negotiated and an upset fee being
established.
BACKGROUND
The City of Kitchener is proposing to commence a comprehensive review of the services and
programs offered to seniors by the Community Programs and Services Division. The intent of
the study is to make recommendations outlining a Seniors Strategy that substantiates the
directions the City of Kitchener wishes to follow based on the Leisure Facilities Master Plan and
consistent with the Plan for a Healthy Kitchener to determine the best delivery model for seniors
programs and services throughout the city.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established consisting
of M. Hildebrand, Interim Director Community Programs & Services, L. Palubeski, Manager
Program & Resource Services, L. Stewart, Centre Facilitator Rockway Centre, W. Hughes,
Centre Facilitator Downtown Community Centre, S. DeSchiffart, Supervisor, Senior Day
Program and L. Gordon, Director of Purchasing.
Expressions of Interest were requested from eleven (11) known consultants and advertised on the
City of Kitchener Home Page and on the Internet through the Ontario Public Buyers Electronic
Tendering Information System relative to this project. Documents were picked up by twenty-
four (24) interested parties. By the closing date of Friday March 16~', 2007, three (3) responses
had been received. The Review Committee met on Tuesday March 20~' to review the
submissions. The Committee elected to award the project to Monteith Brown Planning
Consultants, London, Ontario.
A listing of the responding parties follows for your reference:
Monteith Brown Planning Consultants London, ON
Solutions Consulting Group Stratford, ON
Liz Yorke and Associates Toronto, ON
FINANCIAL IMPLICATIONS
Funding will be provided from index 610394 Youth & Senior Strategy
REVENUES
Contribution from Capital $60,000.00
EXPENSES
E07-038 $37,095.76
Less G.S.T. Rebate ($ 2,099.76)
$34,996.00 $34,996.00
BALANCE $25,004.00
* The balance will be used for the Youth Strategy
~<~< Any surplus/deficit funds remaining at the end of the project will be closed out to the Capital
Surplus Account.
Larry Gordon
Director of Purchasing