HomeMy WebLinkAboutFIN-07-032 - T07-029 - Lower Level Creek Slop StabilizationReport To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2007-03-19
Prepared By: Larry Gordon
Date of Report: 2007-03-15
Report No: FIN 07-032
Subject: T07-029 -Lower Laurel Creek Slope Stabilization
RECOMMENDATION
That tender T07-029, Lower Laurel Creek Slope Stabilization, be awarded to Cambridge
Landscaping INC., Cambridge, Ontario at their tendered price of $372,665.68, including
provisional items and contingency of $96,400.00 and G.S.T., and further that the Mayor and City
Clerk be authorized to execute an agreement satisfactory to the City Solicitor.
In addition that the Mayor and Clerk be authorized to execute Access Agreements, satisfactory
to the City Solicitor, which either permit the City to access land for the purposes of carrying out
work on public or private lands or permit property owners to access City lands for the purposes
of carrying out works on municipally owned land or on adjacent private lands.
BACKGROUND
In December of 2006, Operations staff identified a section of gabion embankment along Lower
Laurel Creek immediately upstream of the Carisbrook Drive bridge had abruptly collapsed, and
significant erosion of the remaining embankment was occurring. The collapse resulted in more
than two-thirds of the gabion wall completely sliding into the main channel of the watercourse,
forming a blockage within the main channel itself. Engineering staff determined that immediate
repair of the wall failure would be necessary to avoid further risk to persons/property/bridge
retained Stantec Consulting Limited to prepare a restoration plan for the affected area.
Engineering staff have also liaised with the Grand River Conservation Authority (GRCA) and
obtained their concurrence that immediate repairs are necessary; failure to initiate repairs prior to
peak spring runoff periods would (potentially) result in further risk to the public, as well as
impacts to the natural watercourse (Grand River). The design developed for the failure area is
similar to the upstream armourstone wall constructed in 2001. The total approximate length of
the easterly bank is 35m, with the westerly bank comprising approximately 35m.
REPORT
Tenders were advertised publicly in The Record, The Daily Commercial News, on the City of
Kitchener website and on the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Fourteen (14) potential bidders picked up tender documents, and by the
closing date of Thursday March 15th, 2007, seven (7) tenders had been received.
The tenders were reviewed by S. Brown, Stantec Consulting Ltd., the City's Consultants for the
project, and C. Curtis, Senior Project Manager, who concur with the above recommendation.
The following tenders were received:
Cambridge Landscaping Inc. Cambridge, ON $372,665.68
Gateman-Milloy Inc. Kitchener, ON $525,927.11
Ontario Construction Company Ltd. Niagara-on-the Lake, ON $558,874.40
Xterra Construction Inc. Kitchener, ON $605,225.82
Subterra Inc. Brantford, ON $626,595.18
Bomar Landscaping Inc. Guelph, ON $657,231.80
560789 Ontario Limited a/a R&M Const. Action, ON $686,058,50
FINANCIAL IMPLICATIONS
Funding will be provided from Index 855750 Laurel Creek Rehabilitation.
REVENUES
Capital out of Current $360,000.00
Development Charges $ 40,000.00
TOTAL $400,000.00
EXPENSES
Construction Cost YTD plus projected $ 13,429.00
Tender T07-029 $372,665.68
Less G.S.T Rebate ($ 21,094.28
$351,571.40 $351,571.40
Design, Engineering & Consulting Fees $ 35,000.00
TOTAL EXPENSES $400,000.40
* No budget provision currently exists for these works. Staff proposes that the capital out of
current portion be funded through an increased allocation from the Hydro Capital Investment
Reserve Fund to the capital pool and that the growth-related portion be funded through
Development Charges as follows:
C/C $ 360,000
DC $ 40,000
Total $ 400,000
The projected opening balance for the Hydro Capital Reserve Fund is $2,271,000 in
2007. $1,570,000 has been notionally allocated to fund the increased costs of the
Hanson Avenue Twin Pad, leaving $701,000 available for other purposes in 2007.
Larry Gordon
Director of Purchasing