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HomeMy WebLinkAboutCompass Kitchener - 2007-11-21 COMPASS KITCHENER COMMITTEE MINUTES November 21, 2007CITY OF KITCHENER The Compass Kitchener Committee met on this date, commencing at 4:05 p.m. Present: Don Bourgeois, Kim Knowles, Theron Kramer, Pat Doherty, Susan St. John, Norm Damaren, Staff: Shelley Adams, Jenn Walter, Abbie Grafstein Regrets: Mike Harris, Laura Lee Dam, Jasminka Klacar, Roxana Stanciu, Sarah Marsh Don welcomed all to the meeting. A motion to pass the minutes from the meetings of September and October was tabled, and passed. 1. Indicators Working Group – Update ? Kim presented, on behalf of the Indicators Working group, the final draft of the Indicators being presented to Council Monday November 26, 2007 for endorsement. ? Kim and Sarah will be making this presentation to council, Shelley and Corina will be there for support and assist with any questions. ? The committee had a few clarification questions and suggestions on where descriptions could be added. This document is a living document, and changes will happen to it regularly. Alterations suggested at this point can be considered in the future, the document presented is going to Council for endorsement, this does not mean it can’t change. Moved by Kim Knowles Seconded by Pat Doherty That the indicators be presented to Council for endorsement. 2. Plan for a Healthy Kitchener – Decision Making Lens ? The committee reviewed the P4HK decision making lens. This lens is proposed as a first step – the front lists questions staff can apply to reports moving forward, and the back entitled ‘Things to think about’, thoughts surrounding each question, different items within each, for staff to consider further. ? If Compass Kitchener is comfortable with the lens, Shelley will consult the internal staff group to determine how to move forward. ? Discussion took place inquiring if each staff report would be required to reference each question listed, and it was thought that it is important for staff to consider each, however more importantly all things should simply be in balance. It was thought that this should play a large piece in the roll out to staff. ? It was suggested that some wording could be strengthened using consider or take into account rather than reflect or ensure, and balanced rather than responsible. ? The ‘Things to think about’ can also reflect residents feed back wanting Kitchener to take a leadership role in initiatives that are put forth at a regional level. Moved Norm Damaren Seconded by Theron Kramer That the Healthy Community Lens be presented to Council for endorsement, and that Shelley Adams discuss with staff to determine how to move forward. COMPASS KITCHENER COMMITTEE MINUTES November 21, 2007CITY OF KITCHENER - 2 - 3. Advisory Committee Review – Terms of Reference Approval ? The committee reviewed the draft terms of reference. ? A few minor changes were suggested surrounding the bi-annual advisory committee gathering and wording. ? KYAK and MACKS Committees were also suggested to be included, but since they both have large strategies in the works right now, and since there are very much program oriented, they will be considering how they communicate with Council as part of their strategy. Considering each in the Advisory Committee Review would result in a duplication of effort. P4HK will be considered by both KYAK and MACKS in their strategies. ? Timelines are very tight with this project, and concern was shown that these will be going before council before the Advisory Review Committee (ARC) gets the opportunity to review changes. As a result, Shelley will consult with ARC again seeking approval of the recent changes, prior to going to council for endorsement. Moved by Theron Kramer Seconded by Norm Damaren That the Terms of Reference for the Advisory Committee Review be presented to Council for endorsement. 4. Community Engagement Strategy- Terms of Reference Approval ? The committee reviewed the draft terms of reference. ? It was noted that this strategy is actually not engaging the community, but rather about studying, learning and teaching different methods of community engagement that the city of Kitchener can utilize, including the creation of a tool kit. ? This group will be creating an evaluation process; including high level indicators that will be th included in the Metrics going before council for endorsement on November 26. ? It was clarified that approval of recommendations will come through Compass Kitchener to City Council. Moved by Theron Kramer Seconded by Norm Damaren That the Terms of Reference for the Community Engagement Strategy be presented to Council for endorsement. 5. Advisory Committee Gathering – December 8, 2007 st ? The gathering has been moved from December 1 to December 8th at the Downtown Community Centre from 9:am – 11:am ? The agenda will include an update from each committee on what they have been working on th recently, information will be provided on the indicators going before council on November 26, followed by a presentation on Kitcheners Downtown from Silvia Wright. 6. Environmental Committee’s Public Consultation Information st ? December 1 there will be a Public Consultation taking place at city hall with the Environmental Committee. ? Information has, or will be sent out shortly regarding it, please feel free to attend. COMPASS KITCHENER COMMITTEE MINUTES November 21, 2007CITY OF KITCHENER - 3 - 7. Citizen Engagement Forum in Guelph ? We have received an Invitation from the City of Guelph on an upcoming forum on Citizen Engagement. They have invited a member to attend and assist with the planning process leading up to the forum. ? The information will be sent out via e-mail. If anyone is interested with involvement please contact Abbie. 8. Request for feedback regarding Green Transportation ? Compass Kitchener received a letter from Mary Ann Wasilka regarding Green Transportation and requesting what Compass Kitchener would suggest and recommend regarding the use of local Environmentally Sustainable Municipal Infrastructure (ESMI) funds, specifically how the group would prioritize 25% of the funds which is roughly one million dollars, to promote green transportation in the City of Kitchener. ? Any suggestions put forth by Compass Kitchener would then be taken to the Environmental th Committee at their meeting on December 13 with the hope that the recommendations would demonstrate the necessity for increased funding for green transportation initiatives. ? After discussion, it was the committee’s preference not to give a recommendation as it was felt that it would be the Environmental Committee’s expertise to recommend anything in this regard. ? Jenn will provide response to Ms. Wasilka on the committee’s behalf. Meeting adjourned at 5:40 p.m. Next meeting: December 8, 2007 – Advisory Committee Gathering Dance Room – Downtown Community Center