HomeMy WebLinkAboutFIN-08-006 - T07-054 - Supply, Installation and Servicing of Digital Photocopiers (Co-Operative),~`
~ ~ ~~;
b~ ~ ~ r
~,;,. ~.3 _~ JF
"6 .... ~ ~ ! ~ 7p~,
C ~ ~~ 4 yqq I f I" ~:
v 4'. e
REPORT: FIN 08-006
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2008-01-14
Prepared By: Larry Gordon
Date of Report: 2008-01-07
Report No: FIN 08-006
Subject: T07-054 -Supply, Installation and Servicing of Digital Photocopiers
(Co-Operative}
RECOMMENDATION
That tender T07-054, Supply, Installation and Servicing of Digital Photocopiers (Co-Operative),
be awarded to Toshiba of Canada Limited, Toronto, Ontario at their tendered price of
$1,753,069.25, including G.S.T. & P.S.T., with OE Canada Inc., Waterloo, Ontario, as the
service provider for sixty-two (62) months, with the City of Kitchener portion of this co-
operativecontract being $242,801.63, including G.S.T and P.S.T.
BACKGROUND
This is a co-operative tender issued by the City of Kitchener (Lead Agency} on behalf of the Co-
operative Purchasing Group of Waterloo Region (CPG~VR). Participating agencies included:
City of Kitchener, Regional 1Vlunicipality of Waterloo, City of Cambridge, City of Brantford,
Waterloo Regional Police, Kitchener Public Library, Centre In The Square, Kitchener Kousing,
and the Volunteer Action Center of K-W.
REPORT
Tenders were advertised publicly in The Record, the City of Kitchener web site and on the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Eighteen
(18) potential bidders picked up tender documents, and by the closing date of Thursday
November 15th, 2007, eight (8) tenders had been received.
This recommendation excludes one Ident Colour unit from the tender, for the Waterloo Regional
Police Service (WRPS). This unit did not meet the WRPS colour requirements.
The following tenders were received:
Toshiba of Canada/0E Canada Toronto, ON $1,753,069.25 ~
Xerox Canada Kitchener, ON $2,222,043.19
4 Office Automation Ltd. Mississauga, ON $2,361,618.78
IKON Office Solutions Kitchener, ON $2,486,678.50
Sharp Electronics of Canada Ltd. Mississauga, ON $2,512,360.40
Konica Minolta Business Solutions Mississauga, ON $2,735,681.33
Canon Canada Inc. Kitchener, ON $2,925,504.01
Pitney Bowes of Canada Ltd. Toronto, ON $4,131,437.11
The tender was reviewed by L. Stecho, Supervisor of Purchasing (City of Kitchener), D. Murray,
Manager of Client Services (City of Kitchener), L. Wilson, Buyer (Region of Waterloo), D.
Kellyer, Senior Buyer (City of Cambridge), S. Clement, Buyer (City of Brantford) and P.
Penlington, StoreslFleet Manager (Waterloo Regional Police), who concur with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from various City of Kitchener indices.
The price has decreased approximately 40°~o based on the previous year's cost per copy.
Larry Gordon
Director of Purchasing