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REPORT: FIN 08-001
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2008-01-14
Prepared By: Larry Gordon
Date of Report: 2008-01-02
Report No: FIN 08-001
Subject: T07-060 -Envelopes (Co-Operative - CW2007-050}
RECOMMENDATION
That the City of Kitchener's portion of the County of Wellington Tender Ref. No. CW2007-050,
Envelopes, be awarded to Supremex Inc., Etobicoke, Ontario for a one (1) year term at the
estimated annual cost of $51,000., plus P.S.T. and G.S.T., with an option to renew for a further
three (3) one-year terms.
BACKGROUND
This is a co-operative tender issued by the County of Wellington on behalf of the Guelph Co-
operative Purchasing Group (GCPG). Participants included County of Wellington, City of
Guelph, Guelph Hydro, University of Guelph, Upper Grand District School Board, Wellington
Catholic District School Board and St. Joseph's Hospital from the Guelph Co-op Purchasing
Group; City of Kitchener, City of Waterloo, Regional Municipality of Waterloo, City of
Cambridge, Conestoga College, Waterloo Region District School Board, Wilfrid Laurier
University, University of Waterloo and Community Care Access of Waterloo Region from the
Co-operative Purchasing Group of Waterloo Region (CPGWR}; and the City of Brantford.
REPORT
Tenders were requested from five (5) potential bidders and posted on the County of Wellington
website. By the closing date of October 31, 2007, one (1 }bid had been received.
The overall value of this Co-operative Contract is $350,000.
Where applicable, envelopes purchased from this Contract will be FSC (Forest Stewardship
Council) Certified.
The tender was reviewed by M. Bolzon, Manager, Purchasing & Risk Management Services,
County of Wellington, on behalf ofboth Co-operatives.
FINANCIAL IMPLICATIONS
Funding will be provided from various City indices as envelopes are an inventory item and
charged to various index codes as used.
The price has increased 4.5°10 for 2008 based on the previous year's usage report.
Annual price increases will be capped to a maximum of 6°1o per year based on paper price
increases and raw material, unless Supremex Inc. experiences price increases greater than 15°10
per year.
Larry Gordon
Director of Purchasing