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REPORT: FIN 08-004
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2008-01-14
Prepared By: Larry Gordon
Date of Report: 2008-01-02
Report No: FIN 08-004
Subject: T07-095 -Printing of City of Kitchener Leisure Magazine
RECOMMENDATION
That tender T07-095, Printing of City of Kitchener Leisure Magazine, be awarded to Sun
Printing, Toronto, Ontario at their tendered price of $92,114.37, including G.S.T. and P.S.T., for
a one (1) year term, with an option to renew for a further one (1 }one-year term.
BACKGROUND
The City produces the Leisure publication four times a year in order to inform Kitchener
residents about the vast array of recreational, sports-related and arts and culture activities
available to them either through direct City programming, through volunteer-based
neighborhood associations or through the City's Enterprise units.
REPORT
Tenders were advertised publicly in The Record, the City of Kitchener web site and on the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Twenty-
two (22) potential bidders downloaded the tender document, and by the closing date of Thursday
December 13th, 2007, eleven (11 }tenders had been received.
The following tenders were received:
Sun Printing
McLaren Press Graphics Limited
Central Ontario ~Veb
The Beacon Herald & Fine Printing Division
Rider Web Printing Ltd.
Hamilton Web Printing
Oxford Web Printing
Toronto, ON
Bracebridge, ON
Barrie, ON
Stratford, ON
Brantford, ON
Stoney Creek, ON
Woodstock, ON
$ 92,114.37
$ 97,515.00
$100,082.97
$100,949.60
$108,040.08
$110,751.51
$113,977.20
CanWeb Printing Inc. Grimsby, ON $116,462.40
~Vebcom Toronto, ON $122,067.78
Solisco Printers Toronto, ON $144,392.40
Think North American Windsor, ON $158,733.05
There is the option to renew for one (1) subsequent year (2009) with pricing to be negotiated
with Sun Printing and subject to budget availability.
Tenders were reviewed by T. Marr,lVlanager, Marketing & Creative Services, who concurs with
the above recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from index 150109 -Communications /Leisure Magazine-Brochures
REVENUES
150109-1240 (2008 Budget) $110,000.00
EXPENSES
Tender T07-095 $92,114.37
Less G.S.T. Rebate $ 4,848.12
Less P.S.T. Exemption for Publications $ 6,464.17
$80,802.08 $ 80,802.08
SURPLUS $ 29,197.92
Any surplus funds will be used for the delivery of the Leisure Magazine, as well as in the event
there are increased copies per issue, or an increase to the number of signatures within an issue.
Larry Gordon
Director of Purchasing