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HomeMy WebLinkAboutLibrary - 2007-12-12 BOARD OF TRUSTEES MEETING KITCHENER PUBLIC LIBRARY BOARD 1. CALL TO ORDER The Regular Board Meeting of the Kitchener Public Library Board was called to order at 6:00 p.m. on Wednesday, December 12/ 2007/ by Chair, Mr. Dan Carli, at the Main Library. TRUSTEES PRESENT Mr. Brian Burnley, Mr. Dan Carli, Ms. Beth Esenbergs, Mr. Mike Farwell, Ms. Lynn Gazzola, Mr. Bruce MacNeil, Mr. Peter Sweeney, Councillor Berry Vrbanovic. Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer. STAFF PRESENT Ms. Lesa Balch, Ms. Sabina Franzen, Ms. Ann W ood, Ms. Gloria Grigas. REGRETS Councillor Kelly Galloway, Mr. Leszek Jankowski, Ms. Sue Morgan. SPECIAL GUESTS Ruth Gutpell, President, KPL Foundation. 2. AGENDA REVIEW No changes were made to the Agenda. 07-69.. . On motion by Mr. Bruce MacNeil and seconded by Ms. Beth Esenbergs, it was RESOLVED that the Agenda be adopted. CARRIED There were no pecuniary / conflict of interest declarations. Kitchener Public Library Board December 12, 2007 3. MINUTES of the Board Meeting of November 21/ 2007. 07-70... On motion by Mr. Brian Burnley and seconded by Mr. Bruce MacNeil, it was RESOLVED that the Minutes of the Board Meeting of November 21/ 2007/ be adopted. CARRIED 4. BUSINESS ARISING None. 5. 1. BUSINESS REPORT OF OFFICERS (a) Report of the Chair Updates The 2008 Library Board Schedule of meeting dates was reviewed by Mr. Carli and the December Board meeting date changed to Wednesday, December 10/ 2008. Mr. Carli acknowledged receipt of a thank you card from the KPL Staff Association for the staff Christmas brunch and from KPL' s staff retiree, Sharon Gorni, for her lovely retirement gift. A reminder to forward online appraisal forms for completion of the CEO' s evaluation to the Chair by December 14 was made. In the new year a self-evaluation for Board members will be prepared and sent out for everyone's completion. As the Chair of the Nominating Committee, Bruce MacNeil will be contacting all Board members regarding elections in January 2008. Kitchener Public Library Board December 12, 2007 (b) Facilities Plannin2: & Buildin2: Committee Central Librarv Project Update At the December Facilities Planning & Building Committee meeting, the library's service model was reviewed. Library service is delivered to the City of Kitchener through an integrated library network consisting of a Central Library, Community Libraries, and community outreach activities. Together, the three service delivery methods ensure that library service is provided to the residents of Kitchener in a distributed and cost effective way. Mr. MacNeil explained that the Central Library serves as a hub, supporting the branch libraries through the depth of its collections, technology, and staffing. Although some customers may use a branch library in the system, they are also using the services provided and supported by the Central Library. At an optimal size of approximately 15,000 sf, the branch libraries are large enough to offer a full range of services including collections, programming, computer access, and children's services. This model will be followed with the next branch library planned for the south west end of Kitchener. (c) Finance Committee November 2007 Financial Statements 07-71... On motion by Ms. Lynn Gazzola and seconded by Ms. Beth Esenbergs, it was RESOLVED to accept the November 2007 Financial Statements, as printed. CARRIED KPL's 2008 Capital Budget was approved at the Finance & Corporate Services Committee meeting on Monday, December 10. (d) Public Service & Policv Committee Ms. Beth Esenbergs informed the Board that KPL will be working with Dysart & Jones Associates in partnership with Jim Morgenstern of dmA consulting to assist staff and the Board with the library's new strategic plan. Both firms have extensive experience working with libraries. [Ruth Gutpell joined the meeting.] Kitchener Public Library Board December 12, 2007 The Board agreed with the Public Service & Policy Committee's recommendation that KPL adopt a four-year strategic plan to coincide with the Board term and that the Board undertake planning in the second year of its term. Implementation plans will be prepared and reviewed annually. An email has been forwarded to poll the Board regarding availability for planning meetings. Please submit your responses to Sonia Lewis or Gloria Grigas. Sonia Lewis acknowledged and thanked Penny-Lynn Fielding for her research and work completed in the planning process of the new strategic plan to date. Discussion followed regarding the December 2007 Implementation Plan Progress Report previously em ailed to the Board. 07-72.. . On motion by Ms. Beth Esenbergs and seconded by Councillor Berry Vrbanovic, it was RESOLVED to accept the December 2007 Implementation Plan Progress Report as printed. CARRIED (e) Report of the Secretarv-Treasurer and CEO Updates Joint Meetin2: with Other K-W Boards Details regarding the joint meeting with other Library Boards and Committees in the area are currently not available. Copvri2:ht Le2:islation New federal copyright legislation is expected before Christmas. Should it not be supportive of user rights, advocacy efforts will follow once details of the legislation are known. 6. II. NEW BUSINESS None. Kitchener Public Library Board December 12, 2007 7. III. PRESENTATIONS (a) Report of Councillors Councillor Vrbanovic took the opportunity to wish everyone a Merry Christmas and answer questions from the group. Mr. Peter Sweeney noted that the City's plans for King Street improvements complement plans for an enhanced central library. (b) Annual Report from KPL Foundation Board Mr. Carli welcomed Ms. Ruth Gutpell, President of the KPL Foundation to the meeting. Ms. Gutpell distributed copies of the Foundation's annual report. [Mr. Mike Farwell joined the meeting.] Highlights included: Cheque exchange from the KPL Foundation to the Library presented at the staff Christmas brunch this year. Financial breakdown of this year's cheque identifying the various initiatives supported by the Foundation and the amount. The two partnerships from which donations were contributed to the Foundation after the event. Recruitment drive for new Directors. Special thank you extended to the Foundation Directors - Ann Kennaley, Pat Wagner, Peggy Walshe, Sherry Erb, Sonia Lewis and the Recording Secretary, Leslie Zawadzki for their continuing dedication and support. Mr. Carli thanked Ms. Gutpell for the Foundation's report and acknowledged the work and efforts of the Directors throughout the year. 8. ADJOURNMENT 07-73... There being no further business, on motion by Mr. Bruce MacNeil, it was RESOLVED to adjourn the meeting at 6:50 p.m. CARRIED Chair Secretary-Treasurer Kitchener Public Library Board December 12, 2007 [Attachments Accompanvin2: December 12, 2007 Board Meetin2:1 (a) November 20, 2007 Board Minutes (b) November 2007 Financial Statements (c) November 2007 Public Service Report (d) January 2008 Calendar of Events (e) 2008 Library Board Meetings (f) 2008 Strategic Planning Meetings Request Form (g) 2007 KPL Foundation Annual Report