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HomeMy WebLinkAboutA&C - 2007-05-15 ARTS AND CULTURE ADVISORY COMMITTEE MINUTES Tuesday, May 15, 2007 CITY OF KITCHENER PRESENT: Jennifer Breithaupt, Alison Burkett, Len Carter, Don Chapman, Paul Eichhorn, Lawrence McNaught, J.D. McGuire, Bill Poole, Suzanne Ronald, Jamie Vasey, Cheryl York. GUESTS: Karen Killeen, Jennifer Smith, Renate Willms REGRETS: Councillor Kelly Galloway, Councillor John Gazzola, Sherryl Petricevic, Fitz Vanderpool. 1.0 CALL TO ORDER: Jennifer Breithaupt 1.1 Welcome Jennifer Breithaupt welcomed Jennifer Smith to the Arts and Culture Advisory Committee meeting. Ms Smith is a dancer and dance instructor interested in learning more about the committee’s role in the community. 1.2 Approval of Agenda Len moved that the “revised agenda”, as circulated, be approved. Seconded by Alison Burkett. Carried. 1.3 Delegation: 2008 Grants process - Renate Willms brought information to the committee regarding interim measures for the year 2008 for the annual grants program. An interim strategy is required while the Community Investment Strategy Study proceeds to its conclusion with recommendations for changes to the annual grants program. The interim process would see the 2008 grants at 2007 levels plus 2 percent. Exceptions may be considered if a grant recipient organization has an “emergency” situation. A definition of “emergency” is now under consideration. ACTION: Lawrence will head up an informal sub-committee. Comments from ACAC members are to be sent to Lawrence, and will then be forwarded to staff. Comments need to be submitted by May 22, 2007 before noon. 1.4 Delegation: Arts Cluster Incubator at Kitchener Market Karen Killeen, Manager of the Kitchener Market, has recently been directed to develop a strategy for creating arts production and exhibition spaces in the market building’s empty upper level areas. The discussion centred on the provision of studio space for visual artists over an area of 10,000 sf for a two to three year period. A report is being prepared for Community Services Committee (June 18) and Council. Karen invited comments from ACVAC members. 2.0 INFORMATION ITEMS/ BUSINESS ARISING/ OTHER BUSINESS 2.1 Council Report: In Councillor Galloway’s absence, staff presented news of: 2.1.1 Artscape report – The document was received by Council and subsequently made available to the public at www.kitchener.ca. Public response was invited to be sent to staff. 2.1.2 Neighbourhood Design Guidelines – Approved by Council. Section I. of the report is relevant to arts and culture issues. 2.2 Downtown Advisory Committee (DAC) Report: Suzanne Ronald No report as Suzanne was out of town at the time of the last meeting. 2.3 Public Art Working Group (PAWG) Report: Suzanne Ronald 1 May 2007 - ACAC Minutes ARTS AND CULTURE ADVISORY COMMITTEE MINUTES Tuesday, May 15, 2007 CITY OF KITCHENER Suzanne Ronald brought a motion forward for ACAC’s support concerning the commissioned art work from Phil Irish, the 2006 Artist-in-Residence. That a recommendation be sent to Community Services Committee for approval to acquire the painting “Hidden Valley”. Seconded: Bill Poole Carried. 2.4 Cultural Relationships Mapping The workshop session will be held on June 1, 2007 at KPMG’s meeting room. Information about the event and pre-event work was circulated. 2.5 CulturalPlan II External Implementation Team The next meeting is scheduled for May 25, 2007. The proposal made by ACAC at its April meeting will be presented to CulturePlan II Team members at that time. 2.6 Cultural Development Committee (CDC), Waterloo: Bill Poole The next meeting of the committee will be held on June 14, 2007. 2.7 Special Events Strategic Planning: Don Chapman The 2007 Special Events brochure was distributed. Don Chapman noted that in future, increased use will be made of web-based marketing. The Strategic Plan will include a section on ‘branding’. The Terms of Reference will be sent to ACAC members. An ACAC member is needed to serve on the Special Events Strat Plan steering committee. ACTION: Bill Poole volunteered to sit on the steering committee. 2.8Members’ Information Items (Roundtable) Alison Burkett reported that many local businesses are interested in showcasing the work of ? local visual artists either through renting pieces or purchasing them. Jamie Vasey brought news from Neighbourhood Watch of which he is a member. N.W. ? could assist community groups who do not have non-profit status in accessing grant programs that require the applicant to be registered non-profit. N. W. wants to focus on community building projects such as this. Len Carter noted that Cambridge’s plans for its new bridge reveal a design that is stark and ? utilitarian. As a final decision about the bridge’s design has not yet been made, Len encouraged ACAC members to send comments. He would act as the conduit for the comments. Alison suggested that he circulate a petition. Bill Poole distributed information about the Centre for Cultural Management at the ? University of Waterloo. The new “manageculture.com” provides a series of online professional development courses. These courses lead to Certificates of Completion and Specialist Diplomas for arts and heritage managers. Manageculutre.com is supported in part by the Samuel and Saidye Bronfman Family Foundation and the Department of Canadian Heritage. Cheryl York presented the “Student Design Downtown Competition” developed by Paul ? Roorda, the 2007 Artist-in-Residence. The brochure includes a template for students to use for their creative ideas about downtown development. Paul will distribute them through the school boards if possible. The brochure will also be available for download at the City’s 2 May 2007 - ACAC Minutes ARTS AND CULTURE ADVISORY COMMITTEE MINUTES Tuesday, May 15, 2007 CITY OF KITCHENER website. Lawrence McNaught gave members news about the world music program, part of June’s ? “Tapestry Festival”. J.D. McGuire commented on the content of the ACAC meetings, questioning the need for ? ACAC to be a second processing layer for PAWG’s motions. In addition, he questioned the use of delegations presenting material to the committee that had not been distributed before the meeting to allow members time to read it. In future, delegations should not be included on the agenda unless they have circulated information ahead of time. Delegations should also be limited to a brief presentation time. The delegations on the May 15 agenda took up a great deal of time. These issues should be examined during the review of the committee’s terms of reference. 3.0 APPROVAL OF MINUTES Regarding the minutes of the meeting held April 17, 2007, Bill Poole noted that Sherryl Petricevic’s name appeared in both the “Present” and “Absent” lists. Item 2.5 stated incorrectly that CDC has a Co-chair. In fact there is simply a Chair. Motion by Jamie Vasey to approve the Minutes as amended. Seconded by Paul Eichhorn. Carried. 4.0FUTURE AGENDA ITEMS 4.1 Kitchener Youth Action Council 4.2 Memorial Cup 2008 and the arts 5.0ADJOURNMENT/NEXT MEETING The meeting adjourned at 6:15 p.m. Next meeting: June 19, 2007 3 May 2007 - ACAC Minutes