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Home My WebLink AboutA&C - 2007-04-17 ARTS AND CULTURE ADVISORY COMMITTEE Tuesday, April 17, 2007 – 4:00 p.m. CITY OF KITCHENER PRESENT: Jennifer Breithaupt (Chair), Alison Burkett, Len Carter, Paul Eichhorn, John McGuire, Lawrence McNaught, Sherryl Petricevic, Bill Poole, Suzanne Ronald, Jamie Vasey, Councillor Kelly Galloway, Councillor John Gazzola, Don Chapman, Cheryl York, Linda Pretty REGRETS: Fitzroy Vanderpool; Sherryl Petricevic 1.0 DISCUSSION ITEMS 1.1 Approval of Agenda Len Carter requested the addition of an item to the agenda: Item 2.6 Growth Management Strategy. Motion by Len Carter, seconded by Bill Poole to accept the amended agenda. All were in favour; carried. 2.0 BUSINESS ARISING 2.1 Council Report – Kelly Galloway ? Kelly reported that John has been appointed as the second Councillor to ACAC. ? The Artist-in-Residence for 2007, Paul Roorda, was approved. ? The final City budget was approved at Council on April 16, 2007, with consent given to hire permanent part time, administrative support for the Arts and Culture unit. Also, as recommended at the March 20 ACAC meeting, Item 2.5, Council agreed to fund $4800 from the General Privision Grants Program for Flush Ink/Asphalt Jungle project. ? As part of volunteer week this week, Kelly gave pins to ACAC members to show the City’s appreciation for its volunteers. 2.2 Special Events – Don Chapman Don attended the meeting to provide an update on the Special Events unit to ACAC members. He noted that staff has been working on a five-year strategic plan for SE designed to identify needs and prioritize projects. Recommendations for a work plan will be drafted from those needs. The strat plan project will take approximately eight months, during which time one public consultation and various stakeholder meetings will be held. Don noted that a Terms of Reference is being drafted and will be provided to ACAC members for review prior to the May ACAC meeting. Don will attend the May ACAC meeting to discuss further. Also, a representative from ACAC will be requested to be on the steering committee. Two interim reports and a final report will be provided to Council, with the final report going in late October 2007. ACTION: Don to attend next meeting with an update. 2.3 Downtown Advisory Committee Report – Suzanne Ronald A presentation was made to DAC on research done in the Southern USA looking at the elements found in culturally vibrant downtown areas, such as waterfronts, cultural amenities, and broad community commitment. Suzanne will send a copy of that report to ACAC members. ACTION: Suzanne to send information to members. 2.4 Public Art Working Group Report – Suzanne Ronald No motions or recommendations arising from last week’s PAWG meeting. 1 April 2007- ACAC Minutes Arts and Culture Advisory Committee Tuesday April 17, 2007 – 4:00 p.m. 2.5 Cultural Development Committee (CDC), Waterloo – Bill Poole ? The City of Waterloo is reviewing its Committees of Council. A report was submitted to Council by the CDC Co-Chairs. While the review is going on, committees such as CDC will continue meeting monthly. ? Cultural issues will be part of the Recreation and Leisure Master Plan review now underway in Waterloo. ? Plans are underway for Waterloo’s sesquicentennial taking place this year. ? An online survey form for citizens’ input into the City of Waterloo strategic plan is available at (www.city.waterloo.on.ca). 2.6 Public Relations Letter ? Staff prepared a letter as suggested in Item 1.2 of the March 2007 ACAC minutes, and reviewed it with the City’s Clerk’s Department. It was recommended that the letter be revised by Communications Department. ? Members suggested using the contents in the letter on a brochure or other print media. ? Staff reported that consideration is being given to a dedicated arts and culture website that could be accessed through the City’s website (such as that at www.phillyfunguide.com). 2.7 Growth Management Strategy – Len Carter The City of Kitchener is undertaking its first-ever study “to ensure the proper co-ordination and appropriate timing of growth and development, and wise investment of our resources in terms of supporting that growth.” Len noted that the arts community should advocate more assertively. He asked the members to keep in mind the dates of the public meetings regarding the development of the Centre Block: Monday June 25; Tuesday July 10 and Tuesday July 24 all at Kitchener City Hall Council Chambers. The public consultation process will take six weeks from June 25 to August 3. Len also voiced the need for ACAC to be kept up-to-date on the project. 3.0 OTHER BUSINESS 3.1 Approval of the Minutes of March 20, 2007 An amendment was made to the March minutes: In Item 4.0, the date should be April 17. In addition, Lawrence noted that his suggestion to include news items from members in every agenda was not recorded. With the amendments noted, a motion was made by Bill Poole, seconded by Lawrence, that the amended minutes of the March meeting be approved. All were in favour; carried. 4.0 FUTURE AGENDA ITEMS/COMMITTEE WORK PLAN 4.1 Healthy Community Plan (HCP) – Shelley Adams will attend a future meeting to update members on the implementation progress of Kitchener’s Healthy Community Plan. Culture Plan II’s recommendations are important to the HCP in the ‘Quality of Life’ and ‘Downtown Revitalization’ sections. 4.2 Culture Plan II Focus Projects ? Alison Burkett circulated the brochure “Arts and Culture Hyde Park” which she recently brought back from Chicago. ? CPII’s 61 recommendations were presented by staff, grouped in ‘focus projects’. Grouping recommendations with similar goals allows for more effective implementation over the next 2 April 2007- ACAC Minutes Arts and Culture Advisory Committee Tuesday April 17, 2007 – 4:00 p.m. ? three – four years. Three of the focus projects were launched in 2006: Artscape Clusters Scoping Study, Cultural Capitals of Canada, and the Community Investment Strategy Study. Updates on each of these was provided. A list of the focus projects and related recommendations was circulated on which members could indicate projects of particular interest to them. The list would form the basis of future sub-committees. Focus 1 Focus 2 Focus 3 Focus 4 Focus 5 Focus 6 Focus 7 Arts Cluster Comm Cultural Intercultural Community/Neighbourhood Media; Civic Development Investment Capitals of Accessibility Arts Marketing; Programs Strategy Canada Databases and Policies Study Review Bill Lawrence N/A Len Paul Jamie ACAC - all Lawrence Jamie J.D. Len Alison ? CPII’s Implementation Team last met in December 2006. Martin DeGroot, Chair of the Implementation Team was invited to today’s ACAC meeting, but was unable to attend. Len is a member of the implementation team, so was able to speak about the group’s activities from the member’s perspective. The Implementation Team’s Terms of Reference state that the group functions in an ambassadorial capacity in the community and reports to ACAC. However, many CPII members would like to contribute more, Len noted. Discussion continued on the potential for sub-committees of ACAC for focus projects 1, 2, 4, 5, 6, and any unassigned recommendations. A motion was made by Len Carter, seconded by Jamie Vasey, that City staff approach CPII Teams and propose that, as a way to move things forward, the teams collaborate, focusing on Projects 1, 2, 4, 5, 6 and any unassigned recommendations. All were in favour; the motion was carried. ACTION: Staff to propose to CPII Implementation Team members that they collaborate with ACAC to sustain the forward momentum of Culture Plan II. 5.0 ADJOURNMENT/NEXT MEETING A motion was made by Alison, seconded by Jamie, that the April meeting be adjourned. All were in favour; carried. The next meeting will be held on May 15, 2007 in the Schmalz Room, Kitchener City Hall, starting at 4:00 p.m. 3 April 2007- ACAC Minutes