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HomeMy WebLinkAboutKit Housing - 2007-11-28KITCHENER HOUSING INC MINiJTES OF THE MEETING OF THE BOARD OF DIRECTORS HELD: Schmalz Room, City hall, 200 King Street West DATE: November 28t~~, 2007 TIME: 4:00 p.m. PRESENT: Carl Z~hr, John Gazzola, Christina We-ylie, Andrew head, Jamie hill (Arrived at 4:10 p.m.), Loraine- Rowan, Jerry Finnen RESOURCE STAFF: Karen Kwiatkowski, Ann Eckert, Susan Campbell-Emans, Camelia Suciu ABSENT: Denny Cybalski, Birgit IIe-fling 1. Opening Remarks Andrew head, Vice- Chair called the- meeting to order at 4:05 p.m. The- notice- of the- meeting was submitted with the- information that the- notice- had been marled to the- Directors in terms of the- By-laws. 2. Conflict of Interest -nil 3. Approval of Agenda On a motion by J. Finnen, seCOnded by L. Rowan and CARRIED, the agenda be approved. 4. Approval of the Board Minutes -October 31, 2007 The- minutes of the- Board of Directors Meeting of October 31, 2007, had been circulated with the- agenda. On a motion by Christina We-ylie, seCOnded by Jerry Finnen, and CARRIED, it was resolved that the- minutes of the- Board Meeting of October 31, 2007 be accepted as a true- and correct re-cord of the- meeting. Jamie hill emered the- meeting at this time. 5. Property Business 5.1 Tenant Placement Report The- Tenant Placement Re-port was circulated with the- agenda. Karen Kwiatkowski gave an overview of the- re-port on be-half of Christine- White-house. Karen reported that for the- period between November 1 to January 31/08 there- are a total of 22 notices to vacate. Of these, 14 have- been reined, and 8 are- still available. At this time- the AIV is still in progress, to be done- by the- end of the- year. John Gazzola asked about the- 3 Le-gal evictions. Sue- reported that we have- one- for next week, it is a market unit and two more are- in progress. Karen explained the- eviction process and she- mentioned that we will have- a trashed unit at Waldau Woods. It will cost approximately $ 5,000 to clean and re-pair the- unit. Christina Weylie inquired how we know the- number of vacancies for November to end of January. Karen explained that we rewire- 60 days notice- from tonants and we gauge according to the- move--out and move-in of tenants. 5.2 Property Maintenance Report The- Property Maintenance re-port was circulated with the- age-nda. Karen gave- an overview of the- re-port. Karen explained that due- to a funding issue, the- roof replacement at Victoria School and Waldau Woods will be pushed to the- 2009. Our Landscaping contract with Lawrence Lawncare will expire on March 31, 2008. We are- looking fora 24 month contract with a possible extension. 5.3 Follow-up -nil 6. Finance & Administration Business 6.1 Financial Statement -October 2007; Cedar View -October 2007 The- Financial Statements for October were circulated with the- age-nda. Ann Eckert gave an overview. We have- met the- budget expectation on Laundry reve-nue- and will now use- the- additional laundry revenue to offset the- capital appliance- purchase. Market rent reve-nue- is over budget as we had more- market units during the- year. Karen explained that the- subsidy formula allows KHI to keep 50 ~Io of the- reve-nue- generated between market rents and rodexed market rents. The- other 50 ~Io is returned to the- Service Manager through the- year end reconciliation. On a motion by J. Gazzola, seCOnded by C. Zchr and CARRIED, the- October statements be approved. 6.2 Rental Arrears Report -October The Rental Arrears Report for October had been circulated with the agenda. S. Campbell-Emans gave- the- re-port. The- arre-ars for October were 4~Io. Some- of the- arre-ars are- due to the eviction. There- was a vacancy loss of 6 and we-were- over the- market target by 11. 6.3 Follow-up -nil 7. General Manager's Report The- General Manager's Re-port was circulated with the- agenda. Karen Kwiatkowski gave the report. The- second Building technician position has been filled -Ste-phen Polack joined KHI on Nov 13t~~. Welcome Stepheni Stan and Steve will be co-trave-ling for the- next month, allowing Ste-phen to be-come- familiar with the- buildings, superimendents and tenants. The renovation is almost complete in the- basement of 11 Weber Street and Cathy is care-fully increasing the- roventory of supplies so that we can keep regular maintenance stock on hand for the- building technicians. Jerry asked if the- Building Technicians will have a uniform to identify them as KHI employees as it would be a form of security for tenants. Karen will arrange- the- purchase of uniforms We are- in the- process of purchasing a utility trailer to move- appliances, recycling, clean out units, etc. Andrew asked if the- Building Technician position was acontract -Karen responded that they have- been set as contracts with bene-fits. Susan Campbell -Emans will resume her Property Manager dudes at the- end of Nove-mber now that Camelia Suciu has taken on all of her responsibilities. Karen is waiting for RJC to send information regarding air quality to-sting at Victoria School. City of Kitchener Council has approved Denny Cybalski's exte-nded term on the- Board to Nove-mber 2010 and also approved the- appointment of Paul ~Ioldwaty for a three year term to November 2010. Paul is replacing Loraine- Rowan whose- 6 year term is up as well Councillor Christina Weylie's term is up and she- will be replaced by Councillor Kelly Galloway. K. Other 9. Open Forum 10. Caucus 11. Adjournment On a motion by C. Weylie, seCOnded by L. Rowan, and CARRIED, the- meeting adjourned at 4.55 p.m. ACCEPTANCE OF MINUTES Chairman Secretary