HomeMy WebLinkAboutFIN-08-008 - T08-005 - One(1) G.V.W. Tandem Rear Axle Conventional Cab & Chassis w Dump Body & Crane,~`
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REPORT: FIN 08-008
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2008-02-04
Prepared By: Larry Gordon
Date of Report: 2008-01-29
Report No: FIN 08-008
Subject: T08-005 -One (1) - 29,937 KG (66,000 LB.) G.V.W. Tandem Rear Axle
Conventional Cab and Chassis with Dump Body and Crane
RECOMMENDATION
That tender T08-005, One (1) - 29,937 KG (66,000 LB.) G.V.V. Tandem Rear Axle
Conventional Cab and Chassis with Dump Body and Crane, complete to Specification
CKF-281-2007, be awarded to Highway Sterling Western Star Inc., Ayr, Ontario at their tendered
price of $166,363., Including G.S.T. and P.S.T., plus optional Wireless Remote Controls to
Operate the Crane at a cost of $13,221., including G.S.T. and P.S.T.
BACKGROUND
The 29,937 KG (66,000 LB.) G.V.W. Tandem Rear Axle Conventional Cab and Chassis with
Dump Body and Crane was approved for replacement in 2007 by the Equipment Review
Committee at a budget estimate of $200,000., including $5,000. for outfitting.
REPORT
Tenders were advertised publicly in The Record, the City of Kitchener website and on the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Five (5)
potential bidders downloaded the tender document, and by the closing date of
Thursday January 17th, 2008, nine (9) tenders had been received.
The following tenders were received:
Highway Sterling Western Star Inc. (Bid 1)
Sturdy Truck Body (Bid 1)
Sturdy Truck Body (Bid 2)
Highway Sterling Western Star Inc. (Bid 2)
Highway Sterling Western Star Inc. (Bid 3)
Strongco Crane Group
Sturdy Truck Body (Bid 3)
Altruck International Truck
Peterbilt of Ontario
Ayr, ON
Kitchener, ON
Kitchener, ON
Ayr, ON
Ayr, ON
Burlington, ON
Kitchener, ON
Kitchener, ON
Ayr, ON
OPTIONAL
$166,363.00
$170,357.67
$170,444.68
$171,187.00
$173,045.00
$173,342.00
$185,628.49
$186,012.69 $180,520.89
$189,840.00
The tenders were reviewed by M. Born, 1Vlanager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 920108 -Fleet Equipment Purchases
BUDGET
Replacement Equipment $2,082,100.
Additionals $ 753,000.
Upgrades $ 316,180.
Contingency $ 132,651.
2007 Approved Purchases Deferred unti12008 $1,194,552.
TOTAL $4,478,483.
EXPENDITURES
Actual YTD Purchases to January 28, 2008 $ 0.
Encumbrances, net of G.S.T. $ 793,493.
Balance available, January 28, 2008 $3,684,990.
Tender T08-005 $ 179,584.
Less G.S.T. Rebate ($ 7,946.)
$ 171,638. $ 171,638.
Tender T08-006 $ 136,949.
Less G.S.T. Rebate ($ 6,060.)
$ 130,889. $ 130,889.
Tender T07-101 $ 288,455.
Less G.S.T. Rebate ($ 12,763.)
$ 275,692. $ 275,692.
Outfitting for above tenders $ 25,000.
Budget for remaining equipment $2,832,690.
Projected Surplus $ 249,081.
Projected surplus will be used to purchase additional vehicles as approved for replacement in
2008 by the Equipment Review Committee.
Larry Gordon
Director of Purchasing
Fleet 2008 Purchase Activity, as of January 28, 2008
Funding provided from Index 920108 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment 2,082,100
Additionals 753,000
Upgrades 316,180
Contingency 132,651
2007 Approved Purchases deferred until 2008 1,194,552
4,478,483
Actual YTD Purchases, January 28, 2008
Encumbrances, net of GST
0
793,493
Balance available, Jan 28, 2008 3,684,990
Less: T08-005 179,584
GST Rebate (7,946) 171,638
T08-006 136,949
GST Rebate (6,060) 130,889
T07-101 288,455
GST Rebate (12,763) 275,692
Estimated Outfitting costs on above tenders 25,000
Budget for remaining equipment, including outfitting of the above 2,832,690
Projected Surplus(Deficit) 249,081