HomeMy WebLinkAboutFIN-08-025-1 - Consultant Services - Corporate Financial & Infrastructure Management System (Delta Project)1
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Financial Services
Report To: Mayor Carl Zehr and Members of Council
Date of Meeting: February 4, 2008
Submitted By: Pauline Houston, General Manager Financial Services & Treasurer
Prepared By: Pauline Houston, General Manager Financial Services & Treasurer
Ward(s~ Involved: All
Date of Report: January 30, 2008
Report No.: FIN-08-025
Subject: Consultant Services -Corporate Financial and Infrastructure
Management System (Delta Project)
RECOMMENDATION:
TEAT Consultant Services -Corporate Financial and Infrastructure Management
System Delta Project) be awarded to 1614310 t~ntario Inc. at their estimated fee of
$214,050 plus GST based on a satisfactory contract being negotiated and an upset fee
being established, and further that the Mayor and City Clerk be authorized to execute
an agreement satisfactory to the City Solicitor.
BACKGROUND:
The Corporate Financial and Infrastructure Management System (Delta Project) has
been initiated to replace many of the City's corporate systems, including General
hedger, Budgets, Financial Reporting, Accounts Payable and Purchasing, Work order
Management, and Asset Management, which is expected to go live as of January 1,
2009.
REPORT:
As part of the overall Delta Project scope and budget, a Project Manager was hired
effective t~ctober 22, 2007 for the duration of the project, estimated at twelve to
eighteen months in duration. This position was contracted on an hourly basis through
an employment agency. Over the first three and a half months, the Project Manager
has been working out very well. Based on negotiations with the Project Manager, Staff
is recommending that this arrangement be converted to a direct vendor contract with the
consulting firm owned by the Project manager, rather than continuing the relationship
through the employment agency. The benefits of this approach include greater flexibility
regarding the contract arrangements and improved compensation for the Project
Manager without increasing the cost to the City. The term of the contract is fifteen
months, ending April 28, 2009 (i.e. the remainder of the original eighteen month term.)
FINANCIAL IMPLICATIONS:
Funding for this contract has been provided within the scope of the overall Delta Project
budget. (Index 345360).
Pauline Houston, CA
General Manager of Financial
Services & City Treasurer
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