Loading...
HomeMy WebLinkAboutLibrary - 2008-01-16BOARD OF TRUSTEES MEETING - ~ KITCHENER PUBLIC LIBRARY BOARD 1. CALL TO ORDER The Regular Board Meeting of the Kitchener Public Library Board was called to order at 6:30 p.m. on Wednesday, January 16, 2008, by Chair, Mr. Dan Carli, at the Main Library. TRUSTEES PRESENT Mr. Brian Burnley, Mr. Dan Carli, Ms. Beth Esenbergs, Mr. Mike Farwell, Councillor Kelly Galloway, Ms. Lynn Gazzola, Mr. Leszek Jankowski, Mr. Bruce MacNeil, Ms. Sue Morgan, Councillor Berry Vrbanovic. Ms. Sonia Lewis, Secretary-Treasurer and Chief Executive Officer. STAFF PRESENT Ms. Lesa Balch, Ms. Sabina Franzen, Ms. Ann Wood, Ms. Gloria Grigas. REGRETS Mr. Peter Sweeney. 2. AGENDA REVIEW No changes were made to the Agenda. 08-01... On motion by Ms. Sue Morgan and seconded by Mr. Leszek Jankowski, it was RESOLVED that the Agenda be adopted. CARRIED There were no pecuniary /conflict of interest declarations. Kitchener Public Library Board 2 January 16, 2008 3. MINUTES of the Board Meeting of December 12, 2007. 08-02... On motion by Mr. Brian Burnley and seconded by Ms. Beth Esenbergs, it was RESOLVED that the Minutes of the Board Meeting of December 12, 2007, be adopted. CARRIED 4. BUSINESS ARISING None. 5. 1. BUSINESS REPORT OF OFFICERS (a) Report of the Chair Updates Board Self-Evaluation Mr. Carli referred to the Board Self-Evr~lur~tion Questionnaire provided at the meeting. The Board was asked to read the guidelines and then complete Sections A, B, C and D for submission to Gloria Grigas by Friday, February 1, 2008. An electronic version of the same documents will be forwarded to the Board on Thursday for return via email if preferred. Submission of Section E is not required. A compilation of the results from this questionnaire will be shared with the Board at the February meeting. This tool will help to identify what the Board is now doing well and areas that may require improvement. Mr. Carli thanked the Board for completing the CEO evaluation forms. The review will be completed before the February meeting. At the February meeting, Mr. Sweeney will provide an information session on the topic of advocacy. Kitchener Public Library Board 3 January 16, 2008 (b) Facilities Planning & Building Committee Central Library Project Update On Monday, January 14, the Facilities Planning & Building Committee met with City of Kitchener representatives to discuss how to proceed with the Central Library project at this time. A presentation to City Council is projected for early May. The Board discussed the possible content of that report and presentation. [Councillor Vrbanovic joined the meeting.] Councillor Vrbanovic encouraged the Board to advocate on behalf of the library before bringing the project to City Council. The Board discussed ideas for promoting the project and the role the Board can play. A plan will be developed and shared with the Board. [Mr. Farwell joined the meeting.] The need to present Council with more than one option was discussed. This will require a formal motion to amend the June 2007 Board Motion 07-38. That will be discussed at the February meeting. (c) Finance Committee Operating Budget Update In the absence of Ms. Gazzola, Ms. Lewis confirmed that KPL's Operating Budget was approved by the Finance and Corporate Services Committee on Monday, January 14. Final budget day is Monday, February 4. Year-end statements will be available at February's Board meeting. (d) Public Service & Policy Committee Strategic Plan Update On January 9, Beth Esenbergs, Penny-Lynn Fielding and Sonia Lewis met with Rebecca Jones and Jim Morgenstern, the consultants hired to assist with KPL's strategic plan. [Ms. Gazzola joined the meeting.] Kitchener Public Library Board 4 January 16, 2008 The dates for the strategic planning sessions have been confirmed as follows: 1) Thursday, February 21 in the Schneider Room at the Main Library from 6:30 pm to 9:30 pm 2) Friday, April 11 from 6:00 pm to 9:00 pm (location to be determined) and 3) Saturday, Apri112 from 9:00 am to 3:00 pm at the Country Hills Community Library. Detailed agendas with any relevant background information will be forwarded in advance of the meetings. Some preparation will be required by all participants before the planning sessions. 2008 Strategic Plan & Implementation Plan A discussion regarding the 2008 Strategic Plan Implementation Plan followed. 08-03... On motion by Ms. Beth Esenbergs and seconded by Councillor Berry Vrbanovic, it was RESOLVED to receive the 2008 Implementation Plan as printed. CARRIED (e) Report of the Secretary-Treasurer and CEO Updates Sonia Lewis made reference to a letter received from the Federation of Canadian Municipalities which acknowledged KPL's Children & Teen Librarian, Ms. Laura Reed, attributing her expertise and dedication to the tangible changes made to restore library services in Batticaloa and Trincomalee in Sri Lanka. The column written by Marshall Ward in the Waterloo Chronicle dated Wednesday, January 9, aclalowledges KPL's monthly Teen Coffee House Poetry Evening, a unique program offered at the Main Library that is organized by KPL's Teen Librarian, Kristy McCready. This service demonstrates an example of our evolving library and influence with teens by encouraging their expression of feelings in a safe place. Quarterly Incident Report September -December 2007 Nothing significant or out of the ordinary was reported from the incidents recorded during the last quarter of 2007. Mr. Carte relinquished the Chair to the Chief Executive Officer, who presided pro tem for the election of the Officers. Kitchener Public Library Board 5 January 16, 2008 REPORT OF THE NOMINATING COMMITTEE Ms. Lewis called upon the Nominating Committee for its report. Mr. MacNeil, the Chair of the Nominating Committee, submitted the following slate of Officers: Chair - Mr. Dan Carli Facilities Planning & Building Committee Chair - Mr. Mike Farwell Public Service & Policy Committee Chair - Ms. Beth Esenbergs Finance Committee Chair - Ms. Lynn Gazzola 7. ELECTION OF OFFICERS Ms. Lewis identified Mr. Dan Carli as nominated for the position of Chair and called for further nominations from the floor. No further nominations were received and Mr. Dan Carli was acclaimed as Chair of the Kitchener Public Library Board. Ms. Lewis identified Mr. Mike Farwell as nominated for the position of Chair of the Facilities Planning & Building Committee and called for further nominations from the floor. No further nominations were received and Mr. Mike Farwell was acclaimed as Chair of the Facilities Planning & Building Committee. Ms. Lewis identified Ms. Lynn Gazzola as nominated for the position of Chair of the Finance Committee and called for further nominations from the floor. No further nominations were received and Ms. Lynn Gazzola was acclaimed as Chair of the Finance Committee. Ms. Lewis identified Ms. Beth Esenbergs as nominated for the position of Chair of the Public Service & Policy Committee and called for further nominations from the floor. No further nominations were received and Ms. Beth Esenbergs was acclaimed as Chair of the Public Service & Policy Committee. Congratulations were extended to the elected Officers. Ms. Lewis called for nominations for the position of 1st Vice-Chair of the Library Board. Kitchener Public Library Board 6 January 16, 2008 Ms. Beth Esenbergs nominated Mr. Mike Farwell for the position of 1st Vice- Chair. Ms. Lewis asked for further nominations from the floor. No further nominations were received and Mr. Mike Farwell was acclaimed as 1st Vice-Chair of the Library Board. Ms. Lewis called for nominations for the position of 2~~~ Vice-Chair of the Library Board. Councillor Kelly Galloway nominated Ms. Beth Esenbergs for the position of 2~~~ Vice-Chair of the Library Board. No further nominations were received and Ms. Beth Esenbergs was acclaimed as 2~~~ Vice-Chair of the Library Board. Congratulations were extended to the newly elected 2008 Executive Committee. REMARKS OF THE CHAIR Mr. Carli thanked everyone for their support and welcomed the opportunity of working with the Board as Chair again in the challenging year ahead. Advocacy must play a key role with the Board, as well as the central library project. The planning process for KPL's new four-year strategic plan will get underway in February. Mr. Carli encouraged the Board's participation in the Self- Evaluation Questionnaire provided at the meeting in order to help identify areas in which the Board can improve. Mr. Carli will send out an email this week requesting volunteers interested in joining the Facilities Planning & Building Committee or the Public Service & Policy Committee. Responses to the Chair will be required by January 31. 9. II. NEW BUSINESS None. 10. III. PRESENTATIONS (a) Report of Councillors Councillor Vrbanovic noted that Council continues to work on the 2008 budget presented to the Finance & Corporate Services Committee this past Monday. Council is committed to getting the draft budget down that staff presented. Growth related costs alone added 3.28% to the budget, with the opening of a Kitchener Public Library Board 7 January 16, 2008 new fireball in the west side of the City accounting for the largest expense. In 2007, Kitchener had the fourth-lowest costs in terms of property taxes in Ontario for cities over 100,000. Councillor Galloway confirmed that a feasibility study for the proposed Southend Park of the City will get underway soon. 11. ADJOURNMENT 08-04... There being no further business, on motion by Mr. Burnley , it was RESOLVED to adjourn the meeting at 7:45 p.m. CARRIED Chair Secretary-Treasurer Kitchener Public Library Board 8 January 16, 2008 [Attachments Accompanying January 16, 2008 Board Meeting (a) December 12, 2007 Board Minutes (b) December 2007 Public Service Report (d) February 2008 Calendar of Events (e) 2008 Parking Passes (fl 2008 Strategic Plan & Implementation Plan (g) Library Board Self-Evaluation Questionnaire