HomeMy WebLinkAboutFIN-08-022 - T08-009 - Supply & Delivery of Fine Paper
Report To:
Mayor Carl Zehr & Members of Council
Date of Meeting:
2008-02-25
Prepared By:
Larry Gordon
Date of Report:
2008-02-20
Report No:
FIN 08-022
Subject:
T08-009 Supply and Delivery of Fine Paper
RECOMMENDA TION
That the City of Kitchener piggyback with the Cooperative Purchasing Group of Waterloo
Region onto the University of Guelph's Contract, RFP-520 Supply and Delivery of Fine Paper,
which was awarded to Spicers, a Division of Paperlinx Canada Limited, Kitchener, for a one (1)
year period, with an option to renew for a further three (3) 12-month periods. The City of
Kitchener's estimated total dollar usage over a one-year period represents $86,530.54, including
P.S.T. and G.S.T.
BACKGROUND
In keeping with standard terms for the Cooperative Purchasing Group of Waterloo Region
(CPGWR), the University of Guelph requested proposals with the understanding that members
of the CPGWR who did not participate in the original proposal call would have the option to
participate in the contract at the expiry of their current agreements. The City of Kitchener
contract for the supply and delivery of fine paper expires February 29th, 2008.
Piggybacking onto the University of Guelph's contract will reduce administrative costs
and duplication of efforts.
Participants of the Cooperative Purchasing Group of Waterloo Region include the City of
Kitchener, the Waterloo Region District School Board, the City of Waterloo, the Region of
Waterloo, Wilfrid Laurier University, the City of Cambridge, the Waterloo Public Library and
the Waterloo-Wellington Community Care Access Centre.
REPORT
The tenders were reviewed by T. Marr, Manager of Marketing & Creative Services, and M.
Palmer, Buyer, who concur with the above recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 150110-1538 - Corporate Comm/Printshop
REVENUES
150110-1538 (2008 Budget)
$132,919.00
EXPENSES
Tender T08-009
Less G.S.T. Rebate
$86,530.54
$ 3~828.79
$82,701.75
$ 82~701.75
SURPLUS
$50,217.25
The surplus in the account is to cover unanticipated paper usage or fluctuations in the commodity
pricing of paper.
Larry Gordon
Director of Purchasing