HomeMy WebLinkAboutFIN-08-020 - T08-010 - Two(2) G.V.W. Tandem Rear Axle Conventional Cab & Chassis
Report To:
Mayor Carl Zehr & Members of Council
Date of Meeting:
2008-02-25
Prepared By:
Larry Gordon
Date of Report:
2008-02-20
Report No:
FIN 08-020
Subject:
T08-010 - Two (2) 29,937 Kg (66,000 Lb.) G.V.W. Tandem Rear Axle
Conventional Cab and Chassis
RECOMMENDA TION
That tender T08-010, Two (2) 29,937 Kg (66,000 Lb.) G.V.W. Tandem Rear Axle
Conventional Cab and Chassis, be awarded to Team Truck Centres Ltd., Kitchener at their
tendered price of $174,731.90, including P.S.T. and G.S.T.
BACKGROUND
The two 29,937 kg (66,000 lb.) G.V.W. tandem rear axle conventional cab and chassis were
approved for replacement in 2008 by the Equipment Review Committee at a budget estimate of
$440,000. The remaining budget will be used for dump bodies and plow equipment.
REPORT
Tenders were advertised publicly in The Record, the City of Kitchener web site and on the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Seven (7)
potential bidders were notified of the tender, three (3) potential bidders downloaded the tender
documents, and by the closing date of Thursday February 7th, 2008, three (3) tenders had been
received. Two identical copies of Team Truck Centres' bid were received.
The following tenders were received:
Team Truck Centres Ltd.
Team Truck Centres Ltd.
Highway Sterling Western Star Inc.
Kitchener, ON
Kitchener, ON
Ayr, ON
$174,731.90 *
$174,731.90
$182,456.00
The tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 920108 - Fleet Equipment Purchases
BUDGET
Replacement Equipment
Additionals
Upgrades
Contingency
2007 Approved Purchases deferred until 2008
TOTAL
EXPENDITURES
YTD Purchases, January 28, 2008
Encumbrances, net of G.S.T.
Balance available, January 28, 2008
T08-010
Less G.S.T. Rebate
$174,732.
($ 7~732.)
$167,000.
T08-011
Less G.S.T. Rebate
$149,340.
($ 6~608.)
$142,732.)
Estimated Outfitting Cost
Budget for remaining equipment, including outfitting
PROJECTED SURPLUS
Larry Gordon
Director of Purchasing
$2,082,100.
$ 753,000.
$ 316,180.
$ 132,651.
$1~194~552.
$4,478,483.
$ 23,364.
$1~415~069.
$3,040,051.
$ 167,000.
$ 142,732.
$ 5,000.
$2~440~190.
$ 285,129.
Fleet 2008 Purchase Activity, as of February 15, 2008
Funding provided from Index 920108 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment
Additionals
Upgrades
Contingency
2007 Approved Purchases deferred until 2008
2,082,100
753,000
31 6, 1 80
132,651
1 , 194,552
4,478,483
Actual YTD Purchases, January 28, 2008
Encumbrances, net of GST
Balance available, Jan 28, 2008
Less:
T08-010
GST Rebate
T08-011
GST Rebate
174,732
(7,732)
149,340
(6,608)
Budget for remaining equipment, including outfitting of the above
Estimated Outfitting costs on above tenders
Projected Surplus(Deficit)
23,364
1 ,415,069
3,040,051
167,000
142,732
5,000
2,440,190
285,128