HomeMy WebLinkAboutFIN-08-021 - T08-011 - One(1) G.V.W. Single Axle Conventional Cab & Chassis
Report To:
Mayor Carl Zehr & Members of Council
Date of Meeting:
2008-02-25
Prepared By:
Larry Gordon
Date of Report:
2008-02-20
Report No:
FIN 08-021
Subject:
T08-011 - One (1) 12,473 Kg (27,500 Lb.) G.V.W. Single Axle
Conventional Cab and Chassis
RECOMMENDA TION
That tender T08-011, One (1) 12,473 Kg (27,500 Lb.) G.V.W. Single Axle Conventional Cab
and Chassis, be awarded to Highway Sterling Western Star Inc., Ayr, Ontario at their tendered
price of $149,340., including P.S.T. and G.S.T.
BACKGROUND
The replacement of the current truck and aerial device was approved for replacement in 2008 by
the Equipment Review Committee at a budget estimate of $192,500., including $5,000. for
outfitting.
REPORT
Tenders were advertised publicly in The Record, the City of Kitchener web site and on the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Sixteen
(16) potential bidders were notified of the tender, eight (8) tender documents were downloaded,
and by the closing date of Thursday February 7th, 2008, five (5) tenders had been received.
The following tenders were received:
Highway Sterling Western Star Inc.
Allan Fyfe Equipment Ltd.
Team Truck Centres
Altec Industries Ltd.
Wajax Industries
Ayr, Ontario
Concord, Ontario
Kitchener, Ontario
Milton, Ontario
Milton, Ontario
$149,340.00*
$155,287.99
$156,815.75
$170,527.17
$186,862.45
The tenders were reviewed by M. Born, Manager of Fleet, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 920108 - Fleet Equipment Purchases
BUDGET
Replacement Equipment
Additionals
Upgrades
Contingency
2007 Approved Purchases deferred until 2008
TOTAL
$2,082,100.
$ 753,000.
$ 316,180.
$ 132,651.
$1~194~552.
$4,478,483.
EXPENDITURES
YTD Purchases, January 28, 2008
Encumbrances, net of G.S.T.
Balance available, January 28, 2008
$ 23,364.
$1~415~069.
$3,040,051.
T08-010
Less G.S.T. Rebate
$174,732.
($ 7~732.)
$167,000.
$ 167,000.
T08-011
Less G.S.T. Rebate
$149,340.
($ 6~608.)
$142,732.)
$ 142,732.
Estimated Outfitting Cost
$
5,000.
Budget for remaining equipment, including outfitting
$2~440~190.
PROJECTED SURPLUS
$ 285,129.
Larry Gordon
Director of Purchasing
Fleet 2008 Purchase Activity, as of February 15, 2008
Funding provided from Index 920108 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment
Additionals
Upgrades
Contingency
2007 Approved Purchases deferred until 2008
2,082,100
753,000
31 6, 1 80
132,651
1 , 194,552
4,478,483
Actual YTD Purchases, January 28, 2008
Encumbrances, net of GST
Balance available, Jan 28, 2008
Less:
T08-010
GST Rebate
T08-011
GST Rebate
174,732
(7,732)
149,340
(6,608)
Budget for remaining equipment, including outfitting of the above
Estimated Outfitting costs on above tenders
Projected Surplus(Deficit)
23,364
1 ,415,069
3,040,051
167,000
142,732
5,000
2,440,190
285,128