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HomeMy WebLinkAboutCouncil - 2008-02-25COUNCIL MINUTES FEBRUARY 25, 200$ CITY OF KITCHENER The Council of the City of Kitchener met this date with all members present. The meeting began with the singing of "O Canada" by the Rockway Public School Primary Choir. On motion by Councillor G. Lorentz, the minutes of the regular meeting held February 11, 2008 and special meetings held February 4 & 11, 2008, as mailed to the Mayor and Councillors, were accepted. COMMUNICATIONS REFERRED DIRECTLY TO FILE -NIL Mr. Steve Bienkowski, CEO, Kitchener Rangers Hockey Club, provided an update on plans for the 2008 Memorial Cup to be hosted in partnership with the City of Kitchener from May 15-25, 2008. He advised that registrations are nearing target levels and corporate sponsorships have exceeded expectations. A competition was opened for design of the Memorial Cup tickets, with entries currently being evaluated; and a Canadian Hockey League Exhibit is to be held in the adjoining Twin Ice Pad arena during the tournament, with each booth hosted by local Grade 5 students. Renovations to the interior of the Auditorium facility are nearing completion which include the addition of a new restaurant and increased seating capacity. Mr. Bienkowski thanked Council and City staff for their support and advised that the Memorial Cup trophy will arrive in Kitchener on May 15, 2008. Mayor C. Zehr presented a commemorative plaque to Messrs. Larry Duthie, Greg McClement and George Minow of the Kitchener-Wilmot Hydro Health & Safety Committee in recognition of achieving a safe work milestone of 1,250,000 hours without lost time injured. The delegation advised that Kitchener-Wilmot Hydro is the third organization in Ontario to realize this achievement and commented that good safety practices and safe working conditions is not only essential for the wellbeing of employees but is also good for the safety of the community and can be attributed to higher profitability. Mr. Michael May, Director of Communications /Marketing, presented the Hans and Frieda Award (Use of Animation) received from Kitchener-Waterloo Oktoberfest Inc. for the City's entry in the 2007 Oktoberfest Thanksgiving Day Parade. Mr. May then presented ten awards received in 2007 from the Association of Marketing and Communication Professionals. MarCom Gold and Platinum Awards, recognizing recipients for concept, writing and design of marketing and communications programs, as well as print, visual and audio materials, were received for: a Downtown Kitchener DVD; Internal Communications Plan for the Employee Culture Survey; Centre Block consultations newspaper insert; and, the Your Kitchener Newsletter. An honourable mention was also received for the City's Growth Management DVD. Hermes Creative Gold and Platinum Awards, recognizing recipients as messengers and creators of traditional and emerging media, were received for: the `Who Are You, Kitchener?' survey; a Your Kitchener Market menu; and a KidsPark poster. An honourable mention was also received for a brochure composed for Kitchener Cemeteries. Mr. L. Gordon, Director of Purchasing, was in attendance with respect to the tenders listed on the Committee of the Whole agenda. Moved by Councillor G. Lorentz Seconded by Councillor K. Galloway "That Tender T08-007, Janitorial Paper Products, be awarded to Superior Solutions Inc., Cambridge, Ontario at their adjusted tendered price of $42,525.04, including P.S.T. and G.S.T., for one (1) year with an option to renew for a further three (3) one-year terms." -and- "That the City of Kitchener piggyback with the Cooperative Purchasing Group of Waterloo Region onto the University of Guelph's Contract, RFP-520 -Supply and Delivery of Fine Paper, which was awarded to Spicers, a Division of Paperlinx Canada Limited, Kitchener, for a one (1) year period, with an option to renew for a further three (3) 12-month periods and with the City of Kitchener's estimated total dollar usage over aone-year period representing $86,530.54, including P.S.T. and G.S.T." -and- COUNCIL MINUTES FEBRUARY 25, 200$ - 47 - CITY OF KITCHENER "That Tender T08-010, Two (2) - 29,937 Kg (66,000 Lb.) G.V.W. Tandem Rear Axle Conventional Cab and Chassis, be awarded to Team Truck Centres Ltd., Kitchener at their tendered price of $174,731.90, including P.S.T. and G.S.T." -and- "That Tender T08-011, One (1) 12,473 Kg (27,500 Lb.) G.V.W. Single Axle Conventional Cab and Chassis, be awarded to Highway Sterling Western Star Inc., Ayr, Ontario at their tendered price of $149,340., including P.S.T. and G.S.T." -and- "That Expression of Interest E08-003, Consultant Services -Road Reconstruction /Roads Program Geotechnical Investigation /Design, be awarded to Naylor Engineering Associates Ltd., Kitchener at their estimated fee of $212,441.25, including disbursements of $48,050. and G.S.T., based on a satisfactory contract being negotiated and an upset fee being established; and further, That the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor." Carried. Suzanne and Robert Kohlmeier, property owners, attended in respect to Item B.2 on the Committee of the Whole agenda dealing with an encroachment application for 48 Sheldon Avenue North. The delegation advised that they had recently purchased the property at which time they were unaware that the existing patio and fence were located on the City's road allowance. The delegation advised that they have done what they can to meet requirements for entering into an Encroachment Agreement and were in support of the staff recommendation. Ms. L. MacDonald advised that staff require two conditions to be satisfied prior to entering into an encroachment agreement that include the delegation obtaining a minor variance approval for the height of the fence and undertaking ongoing maintenance of trees within the road allowance so as not to create an obstruction within the driveway and corner visibility triangles. Ms. MacDonald added that a staff committee is currently working on a report to come forward in the near future in respect to Councillor Gazzola's inquiry into the feasibility of charging a fee for encroachments. Moved by Councillor J. Smola Seconded by Councillor B. Vrbanovic "That subject to obtaining minor variance approval for an exemption from Chapter 630 (Fences) of The City of Kitchener Municipal Code for the existing 1.5 metre high fence; and, That subject to the trees located in the corner visibility triangle and driveway visibility triangle being trimmed to the point where the bottom of the canopy is a minimum height of 2.0 metres from the ground; and further, That the Mayor and Clerk be authorized to execute an Encroachment Agreement, satisfactory to the City Solicitor, with the property owner(s) of the property municipally known as 48 Sheldon Avenue North (PIN 22577-0022), to legalize the existing fence, patio and landscaping which encroach approximately 2.53 metres into the City's road allowance, more or less, for a length of approximately 12.19 metres, more or less." Carried. Mr. Brian Thompson, Fidelity Consulting, attended in respect to Clause 7 of the Finance and Corporate Services Committee report of this date, dealing with amendments to Chapter 508 (Alternative Massage Centres) of the Municipal Code; however, advised that he had no comment at this time. COUNCIL MINUTES FEBRUARY 25, 200$ - 4$ - CITY OF KITCHENER Moved by Councillor B. Vrbanovic Seconded by Councillor J. Smola "That Clause 7 of the Finance and Corporate Services Committee report of this date be adopted." Carried. Mr. Joe Souliere, resident, attended to speak to a number of issues concerning: property tax increases; City-owned real estate; sidewalk /fire hydrant snow clearing; road design; hiring of more By-law Enforcement staff; leaf collection practices; maintenance of sewer and water infrastructure; use of in-house staff to do studies as opposed to consultants (e.g. Light Rail Transit); purchase of the Breslau Hotel; land donation and free parking for the University of Waterloo's School of Pharmacy project; sprinkler systems in condominiums; proposed widening of Downtown sidewalks under the King Street Streetscape Project; traffic flow within the Downtown; purchase of Canadian products for infrastructure maintenance; economic impact of job losses in the manufacturing sector; and, Corporate benefits for members of Council and their families. Mayor C. Zehr pointed out that the issues raised in respect to purchase of the Breslau Hotel and the Light Rail Transit Study are projects being undertaken by the Region of Waterloo. Mayor Zehr suggested that given the broad spectrum of issues, he would like to contact the delegation directly to allow for meaningful discussion and the delegation agreed. Mr. AI Way, Developer, attended in respect to property he owns at the corner of Homer Watson Boulevard and Block Line Road. He stated that he has been attempting over the past two years to obtain site plan approval for development of a Tim Hortons Restaurant on the site, which until early this date he had been of the understanding approvals had been reached. He advised that he had received an email from Mr. R. Parent, Traffic and Parking Analyst, early this date advising that Planning staff was incorrect in giving approval and that he now must satisfy Mr. Parent's requirements. Mr. Way circulated this date a chronological list of events dating back to early 2006; copies of relevant emails; and five site plans. He noted that the site plan has been revised and reviewed on numerous occasions and he has agreed to satisfy conditions to place the building at the property line, subject to minor variance approval and to construct a fence and barrier in accordance with the City's policy on pedestrian safety. He expressed frustration regarding the amount of time it is taking to receive approval for this project and asked that Council give their approval to one of the five site plans provided so that he can move forward with this development. Mayor C. Zehr advised that Council was not in a position to approve a site plan this date having no background information and pointed out that authority to approve site plans rests with staff. Councillor J. Gazzola advised that he had been contacted last October by Mr. Way and had attended several meetings, the last of which was in November 2007. At that time, it had been his understanding agreement had been reached and the development was to move forward, and was surprised that he had received another call from Mr. Way this date advising that was not the case. Mr. Way confirmed for Councillor B. Vrbanovic that his request deals only with the proposed Tim Hortons Restaurant and not the entire Country Park Shopping Centre as depicted in the diagrams. Mr. R. Browning advised that he appreciated the frustration experienced by the delegation; however, noted that the original site plan submitted in 2006 was the subject of an Ontario Municipal Board hearing, the decision of which upheld staff's position in respect to design aspects. He acknowledged that since that time, dialogue has been ongoing in which a number of options have been explored but pointed out that these are considered preliminary discussions as the delegation has not submitted a formal site plan application for approval. He suggested that should a formal application be submitted it would likely proceed fairly quickly in light of the work that has already been done. Mr. Way acknowledged that he has not submitted a formal site plan, suggesting that until a plan design is agreed upon it would be a waste of time and money to proceed with a formal application. Mayor C. Zehr suggested that Mr. R. Browning and Mr. R. Parent meet this date with the delegation to discuss the issues and work toward a resolution over the next several days. Councillor J. Gazzola agreed with this approach but suggested that in light of past discussions, any further delays would have to be based on substantial reasoning. Councillor B. Vrbanovic asked that once the site plan COUNCIL MINUTES FEBRUARY 25, 200$ - 49 - CITY OF KITCHENER application has been finally dealt with, staff review the course of events to determine if changes in process are necessary with a report to come forward at a future date. Moved by Councillor B. Vrbanovic Seconded by Councillor J. Smola "That the report of the Finance and Corporate Services Committee be adopted." Voted on Clause by Clause Clause 5 -Carried. Clause 7 - Dealt with under Delegations and Carried. Balance of report -Carried. Moved by Councillor J. Gazzola Seconded by Councillor G. Lorentz "That the report of Heritage Kitchener be adopted." Carried. Councillor J. Smola then assumed the Chair as Acting Mayor to allow Mayor C. Zehr to introduce a motion concerning Federal funding for the Canadian Broadcasting Corporation (CBC), listed under New Business as Item 8 (a) on the Council agenda this date. Mayor Zehr advised that the CBC wishes to establish thirteen new regional CBC radio stations for broadcasting of local programming in under-serviced areas across the country, in which Waterloo Region is recommended as one of the designated areas. He pointed out that the proposal does not take anything away from existing local radio stations but rather serves to augment local programming. At the request of Councillor J. Gazzola, it was agreed to amend wording of the motion to provide that it be circulated to all members of Parliament. Moved by Mayor C. Zehr Seconded by Councillor B. Vrbanovic "WHEREAS the Federal Heritage Committee noted that the Canadian Broadcasting Corporation ("CBC") needs to do more in the area of local programming; and, WHEREAS the CBC is seeking increased federal funding to establish thirteen new regional CBC radio stations; and, WHEREAS Waterloo Region is one of the recommended designated areas; and, WHEREAS these regional radio stations would be part of the CBC Radio One Network providing local morning and late afternoon programming, created and broadcast locally; the remainder of the programming would be nationally produced and broadcast; and, WHEREAS a Waterloo Region CBC radio station's local broadcast morning and afternoon programs would tell local stories, focus on public affairs and inform debate on local issues to national and international media providing access to the country and the world; and, WHEREAS as an under-serviced area, Waterloo Region should have increased access to local public broadcasting services providing distinct coverage of local and regional news, culture and public affairs; NOW THEREFORE BE IT RESOLVED that Kitchener City Council is supportive of a Waterloo Region CBC radio station which recognizes the Region as one of the fastest growing areas, with its own cultural, economic and educational identity; and, COUNCIL MINUTES FEBRUARY 25, 200$ - 50 - CITY OF KITCHENER THAT Kitchener City Council calls on the Members of Parliament from Waterloo Region to encourage the Federal Government and the Heritage Minister to include sustainable funding to ensure this service can be provided for the Region of Waterloo and other regional radio stations; and, THAT this resolution be circulated to the Federal Heritage Committee, the Prime Minister, the Minister of Heritage, all Members of Parliament, area Members of Provincial Parliament, the Chair of the CBC, the President of the CBC, the Association of Municipalities of Ontario and the Federation of Canadian Municipalities; and further, THAT area municipalities consider a similar motion in support of this initiative." Carried, as Amended. Councillor G. Lorentz referred to the Region of Waterloo's recent contract negotiations with Grand River Transit bus drivers in which a wage settlement of approximately 8.5% was agreed to and inquired what impact this may have with other Regional bargaining units. Mayor C. Zehr advised that a percentage over and above a 3% wage increase was negotiated to provide for wage parity in accordance with the Region's pay policy of 50th percentile of market and to his knowledge would have no impact on other Regional bargaining units. Council agreed to the request of Mr. R. Gosse, City Clerk, to add two additional by-laws for three readings this date, being a by-law to amend Chapter 508 of the Municipal Code (Alternative Massage Centres) and a by-law to licence street vendors, in accordance with Clauses 7 and 8 respectively, of the Finance and Corporate Services Committee report of this date. Moved by Councillor K. Galloway Seconded by Councillor C. Weylie "That leave be given the Mover and Seconder to introduce the following by-laws, namely: (a) To further amend By-law 88-170, being a by-law to prohibit unauthorized parking of motor vehicles on private property. (b) To further amend By-law 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. (c) To further amend By-law 88-172, being a by-law to authorize certain on-street and off- street parking of vehicles for use by physically handicapped persons, and the issuing of permits in respect thereof. (d) Being a by-law to amend Chapter 110 of the City of Kitchener Municipal Code regarding By-law Enforcement. (e) Being a by-law to designate a Heritage Conservation District, and to adopt a Heritage Conservation District Plan for the area of the municipality known as the Civic Centre Neighbourhood. (f) Being a by-law to provide for the widening of part of Stirling Avenue as a public highway in the City of Kitchener. (g) Being a by-law to provide for the widening of part of Morrison Road as a public highway in the City of Kitchener. (h) Being a by-law to provide for the establishing and laying out of part of Fallowfield Drive as a public highway in the City of Kitchener. (i) Being a by-law to amend Chapter 101 of the City of Kitchener Municipal Code with respect to Appointment of Staff. (j) Being a by-law to provide for the establishment and laying out of part of Pinnacle Drive as a public highway in the City of Kitchener. COUNCIL MINUTES FEBRUARY 25, 200$ - 51 - CITY OF KITCHENER (k) Being a by-law to repeal By-law 2007-224. (I) Being a by-law to amend By-law 85-1, as amended, known as the Zoning By-law for the City of Kitchener -Milan and Lara Kovacevic - 58 Daniel Avenue. (m) To confirm all actions and proceedings of the Council. (n) Being a by-law to repeal and replace Chapter 508 of the City of Kitchener Municipal Code with respect to Alternative Massage Centres. (o) Being a by-law to licence Street Vendors on property owned by the Corporation of the City of Kitchener in Victoria Park and at specific street intersections expiring December 31, 2008. and that the same be taken as read a first time and stand referred to the Committee of the Whole." Carried. On motion, the Council resolved itself into the Committee of the Whole to consider its agenda and Mayor C. Zehr appointed Councillor G. Lorentz as Chair. On motion, the Council rose from the Committee of the Whole and Mayor C. Zehr occupied the Chair. Moved by Councillor G. Lorentz Seconded by Councillor J. Smola "That the proceedings and the recorded pecuniary interests and conflicts taken in the meeting of the Committee of the Whole held this date, as attached hereto and forming part of these minutes are hereby adopted and confirmed." Carried. Moved by Councillor K. Galloway Seconded by Councillor C. Weylie "That the by-laws listed on the agenda for third reading, namely: (a) To further amend By-law 88-170, being a by-law to prohibit unauthorized parking of motor vehicles on private property. tBy-law No. 2008-35) (b) To further amend By-law 88-171, being a by-law to designate private roadways as fire routes and to prohibit parking thereon. tBy-law No. 2008-36) (c) To further amend By-law 88-172, being a by-law to authorize certain on-street and off- street parking of vehicles for use by physically handicapped persons, and the issuing of permits in respect thereof. tBy-law No. 2008-37) (d) Being a by-law to amend Chapter 110 of the City of Kitchener Municipal Code regarding By-law Enforcement. tBy-law No. 2008-38) COUNCIL MINUTES FEBRUARY 25, 200$ - 52 - CITY OF KITCHENER (e) Being a by-law to designate a Heritage Conservation District, and to adopt a Heritage Conservation District Plan for the area of the municipality known as the Civic Centre Neighbourhood. tBy-law No. 2008-39) (f) Being a by-law to provide for the widening of part of Stirling Avenue as a public highway in the City of Kitchener. tBy-law No. 2008-40) (g) Being a by-law to provide for the widening of part of Morrison Road as a public highway in the City of Kitchener. tBy-law No. 2008-41) (h) Being a by-law to provide for the establishing and laying out of part of Fallowfield Drive as a public highway in the City of Kitchener. tBy-law No. 2008-42) (i) Being a by-law to amend Chapter 101 of the City of Kitchener Municipal Code with respect to Appointment of Staff. tBy-law No. 2008-43) (j) Being a by-law to provide for the establishment and laying out of part of Pinnacle Drive as a public highway in the City of Kitchener. (k) Being a by-law to repeal By-law 2007-224. tBy-law No. 2008-44) tBy-law No. 2008-45) (I) Being a by-law to amend By-law 85-1, as amended, known as the Zoning By-law for the City of Kitchener -Milan and Lara Kovacevic - 58 Daniel Avenue. (m) To confirm all actions and proceedings of the Council. tBy-law No. 2008-46) tBy-law No. 2008-47) (n) Being a by-law to repeal and replace Chapter 508 of the City of Kitchener Municipal Code with respect to Alternative Massage Centres. tBy-law No. 2008-48) (o) Being a by-law to licence Street Vendors on property owned by the Corporation of the City of Kitchener in Victoria Park and at specific street intersections expiring December 31, 2008. tBy-law No. 2008-49) be taken as read a third time, be finally passed and numbered serially by the Clerk." Carried. Mayor C. Zehr recognized Ms. Ann Pappert, General Manager of Community Services, who is leaving her position with the City of Kitchener to accept a similar position with the City of Guelph. COUNCIL MINUTES FEBRUARY 25, 200$ - 53 - CITY OF KITCHENER On motion, the meeting adjourned at 8:15 p.m. MAYOR CLERK COUNCIL MINUTES FEBRUARY 25, 200$ - 54 - CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE - 1. That the Greek Orthodox Community of Saints Peter and Paul Church Kitchener-Waterloo & District, be granted permission to operate a Place of Refreshment on their premises at 527 Bridgeport Road East, Kitchener on June 7 & 8, 2008 provided the necessary licence is obtained, including Health and Fire approval; and further, That since this Festival is a celebration of our ethnic diversity it be declared a "Community Festival". 2. That Homeniuk Rides Inc. be granted permission to operate a Midway at Weiland Ford, 707 Ottawa Street South, from April 24 to May 4, 2008, subject to the following hours of operation: Date Start Close Thursda , A ril 24 3:30 .m. 10:00 .m. Frida , A ril 25 3:30 .m. 11:00 .m. Saturda , A ril 26 10:00 a.m. 11:00 .m. Sunda , A ril 27 Noon 10:00 .m. Monda , A ril 28-Thursda , Ma 1 3:30 .m. 10:00 .m. Frida , Ma 2 3:30 .m. 11:00 .m. Saturda , Ma 3 10:00 a.m. 11:00 .m. Sunda , Ma 4 Noon 9:00 .m. ;and, That the music at the Midway be turned down at 8:00 p.m. excepting those evenings preceding a school day when it shall be turned off at 8:00 p.m.; and, That the music be turned off one hour before closing time on the evenings preceding anon- school day; and, That parking arrangements be reviewed with Transportation Planning staff to ensure adequate off-street parking will be provided; and further, That the required licence be obtained prior to operating the Midway. 3. That an exemption to Chapter 450 (Noise) of the City of Kitchener Municipal Code be granted to the 2008 Motorcycle Ride For Dad Committee for their 5th Annual Grand River (Kitchener) Motorcycle Ride For Dad on June 7, 2008, between the hours of 8:00 A.M. and 10:00 A.M., at the Kitchener Memorial Auditorium. 4. That the Mayor and Clerk be authorized to sign an agreement, satisfactory to the City Solicitor, with Michael Martz regarding the provision of golf professional services and other related matters for both City of Kitchener golf courses, as set out in Community Services Department report CSD-08-012. 5. That the Alpine Community Neighbourhood Association be approved as an affiliated group with the City of Kitchener in accordance with the City's Neighbourhood Association Affiliation policy; and further, That the addition of the Alpine Community Neighbourhood Association be approved as an insured group in the City of Kitchener's third party liability insurance program. 6. That the agreement between the City of Kitchener and Kitchener Minor Boys Softball Association, approved by Council at its special meeting held October 15, 2007, be amended to reflect the Association's name change to Kitchener Waterloo Minor Boys Softball Association. 7. That Chapter 508 (Alternative Massage Centres) of the Municipal Code be repealed and replaced based on the proposed by-law dated January 18, 2008 attached to Corporate Services Department report CRPS-08-025. (Dealt with under Delegations and Carried.) COUNCIL MINUTES FEBRUARY 25, 200$ - 55 - CITY OF KITCHENER REPORTS ADOPTED BY COUNCIL FINANCE AND CORPORATE SERVICES COMMITTEE - (CONT'D) 8. That a by-law to licence Street Vendors in the City of Kitchener be prepared for Council's consideration on February 25, 2008, based on the proposed draft by-law attached to Corporate Services Department report CRPS-08-024; and further, That discussions among appropriate staff and the Kitchener Downtown Business Association be undertaken to ascertain any future changes that may be required to the Street Vendors By- law in regard to the King Street Streetscape reconstruction project. 9. That the Community Engagement Strategy Terms of Reference, be endorsed, as attached to Chief Administrator's Office Committee report CAO-08-006, and as amended at the February 11, 2008 Finance & Corporate Services Committee meeting to provide that a staff representative from the Mayor's Office be added to the Community Engagement Strategy Project Team. 10. That Chief Administrator's Office report CAO-08-007 (Diversity Strategy Development) be received as information. 11. That the City's registration and participation in Earth Hour on March 29, 2008, be endorsed and staff be directed to find ways of encouraging other citizens, businesses and organizations within the community to participate. 12. That the existing traffic control at the intersection of Block Line Road and Rittenhouse Road remain, with traffic on Rittenhouse Road being required to stop and yield to through traffic on Block Line Road. 13. That the City of Kitchener Fire Services' participation in the International Firefighter Fellowship Exchange Program be approved. 14. That Development & Technical Services Department report DTS-08-031 (Fire Department Canine Program) be received as information. HERITAGE KITCHENER - 1. That pursuant to Section 33 of the Ontario Heritage Act, Heritage Permit Application HPA 2008-IV-001 (362 Frederick Street), be approved to permit the demolition of two single car garages and the construction of one double car garage in accordance with the plans submitted with the application, subject to the final building permit drawings being reviewed and approved by Heritage Planning staff prior to the issuance of a building permit. COUNCIL MINUTES FEBRUARY 25, 200$ - 56 - CITY OF KITCHENER COMMITTEE OF THE WHOLE A. BY-LAWS LISTED ON THE AGENDA - 2ND READING - It was resolved: "That the by-laws considered by this Committee be taken as read a second time and be recommended for enactment." B. ADMINISTRATIVE REPORTS - 1. Various Tenders Dealt with under Delegations. 2. Encroachment Agreement - 48 Sheldon Avenue North Dealt with under Delegations. 3. Surplus Land -Ottawa Street South Council considered Corporate Services Department report CRPS-08-028 (F. McCrea), dated February 15, 2008. It was resolved: "That the strip of land running parallel with Ottawa Street South measuring 85.421 metres in length, more particularly described as Part of Lots 3 and 4, Municipal Compiled Plan 1021 and Part of Lot 3, Municipal Compiled Plan 1026, being Part 1 on Reference Plan 58R-15990, as attached to Corporate Services Department report CRPS-08-028, be declared surplus to the City's needs; and, That Legal Services be directed to transfer the said lands to the Region of Waterloo to accommodate the westbound turn lane into McLennan Park that was recently constructed by the Regional Municipality of Waterloo; and further, That the Mayor and Clerk be authorized to execute any necessary documentation satisfactory to the City Solicitor." 4. Committee of Adjustment Decisions -Various Council considered Corporate Services Department report CRPS-08-029 (D. Gilchrist), dated February 19, 2008 regarding a sign variance for 413 Highland Road West and a fence variance for 68 Isabella Street. It was resolved: "That the application of Irving Underman Limited (SG 2008-001- 413 Highland Road West) requesting permission to erect a fascia sign with a projection of 0.61 m (2') from the wall rather than the permitted projection of 0.4m (1.31') and permission to erect a ground supported sign with a height of 5.64m (18.5') rather than the permitted height of 4.5m (14.76'), on Part Lot 38, Plan 786, being Part 1, Reference Plan 58R-1089, 413 Highland Road West, Kitchener, Ontario, BE APPROVED." -and- "That the application of Daniel & Joanne Leclerc (FN 2008-001 - 68 Isabella Street) requesting permission to locate a 1.82m (5.9') high wooden fence, 0.33m (1.08') from the side lot line abutting Commonwealth Place rather than the required 1.52m (4.9'), on Lot 96, Registered Plan 58M-344, 68 Isabella Street, Kitchener Ontario, BE APPROVED, subject to the following condition: COUNCIL MINUTES FEBRUARY 25, 200$ - 57 - CITY OF KITCHENER COMMITTEE OF THE WHOLE B. ADMINISTRATIVE REPORTS - (CONT'D) 4. Committee of Adjustment Decisions -Various tCont'd) That the owners shall install landscaping between the fence and the lot line abutting Commonwealth Place, as shown on the plan submitted with this application."