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REPORT: FIN 08-032,
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2008-03-17
Prepared By: Larry Gordon
Date of Report: 2008-03-10
Report No: FIN 08-032
Subject: T07-050 -Three (3) Triple Combination Fire Pumpers
RECOMMENDATION
That tender T07-050, Three (3) Triple Combination Fire Pumpers, be awarded to Metz Fire and
Rescue, Guelph, representing Kovatch Mobile Equipment, Nesquehoning, PA at their adjusted
tendered price of $1,510,639.65, including G.S.T.
BACKGROUND
In order to provide the necessary response of apparatus and equipment to deliver and manage the
anticipated routine fire demand services in the community, the Fire Department has a long range
systematic schedule for the replacement of vehicles, equipment and other tools which have
reached the end of their useful life, are beyond economical repair, or are no longer suitable for
the task that they are required to perform.
Fire Apparatus Large Fleet and Equipment are managed by a ten (10} year Fire Department
capital forecast replacement strategy which recognizes years of life for various vehicle types and
equipment, ranging from eight (8) to fifteen (15}years. Fire apparatus that are replaced are
moved into a reserve vehicle status for two (2) -three (3) years.
One (1) additional triple combination fire pumper is being purchased for Station #7. The other
two (2) pumpers are replacing # 4519 and # 4520, both manufactured in 1995, serving us for a
total of thirteen (13) years.
REPORT
Tenders were advertised publicly in The Record, the City of Kitchener website and on the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Ten (10)
potential bidders downloaded the tender document from our website and by the closing date of
Thursday December 13th, 2007, four (4) tenders had been received.
The following tenders were received:
ADJUSTED
TENDER PRICE
Metz Fire and Rescue Guelph, ON $1,525,026.90 $1,510,639.65 ~
Resgtech Systems Inc. Woodstock, ON $1,680,630.00
Dependable Emergency Vehicles Brampton, ON $1,748,602.50
Darch Fire Inc. Ayr, ON $1,947,592.08
~ The total tender price of the tender received from Metz Fire and Rescue has been adjusted to
reflect the G.S.T. reduction from 6~1o in 2007 to 5~1o in 2008.
Tenders were reviewed by H. Hoist, Master Mechanic -Firefighter, who concurs with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided for Two (2) Pumpers from Index 412166-1630 - CapitallFire-Major
Equipment/Fleet
REVENUES
Index 412166 - Capital/Fire - Major Equipment/Fleet $3,085,815.
EXPENSES
Tender T07-050 (2 Pumpers) $1,007,093.
Less G.S.T. Rebate ($ 47,957.)
$ 959,136. $ 959,136.
SURPLUS $2,126,679.
Surplus in account to be used for purchase of fire vehicles as identified in ten (10} year forecast
model.
Funding will be provided for One (1) Pumper from Index 412459 -Fire Station #7
REVENUE
Index 412459 -Fire Station #7
Expenditures to date
EXPENSES
Tender T07-050 (1 Pumper)
Less G.S.T. Rebate
Pumper Equipment Costs
Additional Equipment Costs
TOTAL
$503,546.
($ 23,978•)
$479,568.
$1,220,148.
$ 72,004.
$ 479,568.
$ 157,500.
$ 200,000.
$ 311,076.
SURPLUS $ 311,076.
The additional equipment costs are for, SCBA's, radio equipment, uniforms and protective
equipment and training.
~ Any surplus remaining in the capital account upon completion will be returned to the
Development Charges Reserve Fund and Capital Surplus in proportion to the original capital
project funding.
There are no equipment costs associated with the two (2) pumpers provided for from index
412166 as these are replacement units and the equipment will be supplied from the existing
pumpers.
Larry Gordon
Director of Purchasing
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