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REPORT: FIN 08-033,
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2008-04-07
Prepared By: Larry Gordon
Date of Report: 2008-03-27
Report No: FIN 08-033
Subject: T08-001- Concrete Curb and Sidewalk Construction
RECOMMENDATION
That tender T08-001, Concrete Curb and Sidewalk Construction, be awarded to 410754 Ontario
Limited ola Sousa Concrete, Branchton, Ontario at their tendered price of $629,771.63 including
provisional items and contingencies of $22,495. and G.S.T., and further that the Mayor and City
Clerk be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
The City of Kitchener, Engineering Infrastructure staff developed a Sidewalk 1Vlaintenance
Policy (DTS-03-079) where sidewalk inventory is managed in order to assess, prioritize and plan
maintenance and replacement initiatives. The intent of this policy is to balance fiscal
responsibility with the provision of public safety and efficient sidewalk maintenance. In
accordance with this policy, the City of Kitchener annual contract T08-001, Concrete Curb and
Sidewalk Construction, implements the maintenance and replacement portion of this process.
REPORT
Tenders were advertised publicly in The Record, The Daily Commercial News, on the City of
Kitchener website and on the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Eleven (11) potential bidders picked up tender documents, and by the
closing date of Thursday March 6th, 2008, four (4} tenders had been received.
The tenders were reviewed by R. Trussler, DesignlConstruction Project Manager, who concurs
with the above recommendation.
The following tenders were received:
410754 Ontario Limited ola Sousa Concrete Branchton, ON $629,771.63 ~
J. Franze Concrete Limited London, ON $698,950.87
Yirka Contracting (2006) Ltd. Cambridge, ON $788,317.16
Marshall Finamore Construction Ltd. Guelph, ON $994,056.78
FINANCIAL IMPLICATIONS
Funding will be provided from Indices:
852012 -Cap/Curb and Sidewalk Repair
852015 - Cap/New Sidewalk Installation
859033 -Cap/Spec ProjlSidewalklCurb Ramp
852202 -Cap/Street Impr-Major Curb Repairs
852168 -Cap/Sidewalk Repl Regional Projects
861039 -Dev Chgl Subdiv-Cty Share Sub Agree
REVENUES
852012 -Cap/Curb and Sidewalk Repair $487,920.92
852015 -Cap/New Sidewalk Installation $220,197.39
859033 -Cap/Spec ProjlSidewalklCurb Ramp $ 58,485.14
852202 -Cap/Street Impr-Major Curb Repairs ($ 19,365.01}
852168 -Cap/Sidewalk Repl Regional Projects $ 47,970.28
861039 -Dev Chgl Subdiv-Cty Share Sub Agree $120,000.00
Additional Revenue Projected $ 50,000.00
TOTAL REVENUE $965,208.72
EXPENSES
Tender T08-001 $629,771.63
Less G.S.T Rebate ($ 29,989.13)
$599,782.50 $599,782.50
Encumbrances to Date $ 3,980.95
Projected Expenses (Highland Road) $249,582.82
TOTAL EXPENDITURES $853,346.27
SURPLUS $111,862.45
~ The surplus to be used for additional project costs beyond the scope of work summarized
within the contract.
Larry Gordon
Director of Purchasing
Tender Reports Proposal for "General Provisions"
Funding Sources
Current Balance (852012) 487,920.92
Current Balance (852015) 220,197.39
Current Balance (859033) 58,485.14
Current Balance (852202) (19,365.01)
Current Balance (852168) 47,970.28
Current Balance (861039) 120,000.00
Additional Revenue Projected 50,000.00
Total Revenue Projected 965,208.72
Projected Expenditures
Tender Request T08-001 599,782.50
Existing Encumbrances 3,980.95
Projected Expenses 249,582.82
Total Expenditures Projected 853,346.27
Projected Surplus 111,862.45
Note: All amounts above are net of GST rebates.
Highland Road
Surplus to be used for additional project costs beyond the scope of work summarized within the contract