HomeMy WebLinkAboutDTS-08-055 - Extension of Purchase Order for Consultant Services - Upper Blair Creek Functional Drainage Study1
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Development&
Technical Services
REPORT
Report To: Councillor C. Weylie Chair and
Members of Development and Technical Services Committee
Date of Meeting: April 21, 2008
Submitted By: Grant Murphy, Director of Engineering Services
Prepared By: Grant Murphy, Director of Engineering Services
Wards} Involved: Ward 4
Date of Report: April 14, 2008
Report No.: DTS-08-055
Subject: EXTENSION OF PURCHASE ORDER FOR CONSULTING
SERVICES - UPPER BLAIR CREEK FUNCTIONAL
DRAINAGE STUDY
RECOMMENDATION:
THAT Council approve the extension of the purchase order for consulting services to
Stantec Consulting for the amount of $155,000 plus GST for work completed on the
Upper Blair Creek Functional Drainage Study, as part of the current Ontario Municipal
Board Appeal in the Doon South Community Plan (Phase 2), and to be allocated from the
Development Charges Fund -Engineering Studies (Index Code 861061).
REPORT:
City staff initiated the Upper Blair Functional Creek Drainage Study (FDS), with the primary
objective to develop a comprehensive stormwater management implementation strategy, with
the capacity to mitigate the potential hydrologic and hydrogeologic impacts associated with
development at typical urban densities; in order to achieve the objectives of the Blair, Bechtel
and Bauman Creeks Subwatershed Plan.
In 2003, the Upper Blair Creek FDS was started in cooperation with the Grand River
Conservation Authority (GRCA), the Region of Waterloo and the City of Kitchener. The City took
the lead in completing the study and a Technical Steering Committee was formed which
included the GRCA, the Region, the City, and members of the Waterloo Region Homebuilders
Association (WRHBA).
In August 2003 Stantec Consulting was hired to complete the Upper Blair Creek Functional
Drainage Study. In May 2004, a Public Information Centre was provided to review aspects of
the Study and share the mandate with the public. Since this time much effort has been
expended on technical and engineering activities related to the Study and the Technical
Steering Committee have met many times with staff and other agencies to discuss the results of
the work.
In June 2007, a draft report was issued by the City to members of the Technical Steering
Committee for their comments. In October 2007, the final draft report was issued and approved
by the GRCA Board. City staff had expected to submit the Upper Blair Creek FDS to Council for
their approval. Due to an OMB appeal by landowners in the Doon South Community Plan
(Phase 2), which covers the east side lands of the Functional Drainage Study, the final report
was not delivered to Council for their consideration. During the OMB appeal process, some
landowners requested that the report findings be reviewed and reconsidered.
Since December, 2007 the City has been working with the GRCA, Region and to review these
concerns. City staff have spent hundreds of hours in OMB mediated technical sessions,
reviewing information and responding to issues. Further, the City has retained Stantec
Consulting Inc. to provide expert advice, complete additional technical and engineering work for
the balance of the OMB Appeal process.
Due to this additional scope of work, City staff are recommending that additional funds be
approved for work completed on the Upper Blair Creek FDS, as part of the current Ontario
Municipal Board Appeal in the Doon South Community Plan. Some of this work has been
already been completed but further work will still be necessary and is estimated to be for the
amount of $155,000 plus GST. As Stantec Consulting are familiar with the current study findings
and technical recommendations it is reasonable to extend the existing purchase order for
consulting services to them.
FINANCIAL IMPLICATIONS:
There are funds available to complete this additional scope of work and will be assigned from
the Development Charges fund, specifically $155,000 (plus GST) will be allocated from
Engineering Studies (Index Code 861061).
CONCLUSION:
In order to complete additional technical review, monitoring and revisions to the Upper Blair
Creek FDS, as part of the current Ontario Municipal Board Appeal in the Doon South
Community Plan (Phase 2), the City requires the extension of the current purchase order to
accommodate for the change in scope of work that Stantec Consulting had originally been
assigned to carry out.
K. Grant Murphy, P.Eng.
Director of Engineering Services