HomeMy WebLinkAboutDev & Tech Svcs - 2008-04-21DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES
APRIL 21, 200$ CITY OF KITCHENER
The Development and Technical Services Committee met this date, commencing at 3:40 p.m.
Present: Councillor C. Weylie -Chair
Mayor C. Zehr and Councillors J. Gazzola, J. Smola and K. Galloway.
Staff: C. Ladd, Chief Administrative Officer
R. Browning, General Manager, Development & Technical Services
T. Speck, General Manager, Corporate Services
D. Chapman, General Manager, Financial Services
G. Murphy, Director of Engineering
J. Willmer, Director of Planning
T. Beckett, Fire Chief
J. McBride, Director Transportation Planning
A. Pinard, Manager Long Range Planning
R. Regier, Executive Director, Economic Development
B. Steiner, Senior Environmental Planner
D. Gilchrist, Committee Administrator
1. DTS-0$-051 - ON-STREET PARKING -GRIFFIN AVE
The Committee considered Development and Technical Services Department report DTS-08-
051, dated April 1, 2008, recommending prohibition of on-street parking on the west side of
Griffin Avenue, from Liberty Avenue to Melrose Avenue.
Councillor Smola noted that, during the times when major events were taking place at the
Auditorium (KMAC), he received complaints from residents of Melrose Avenue, Dumphries
Avenue and Borden Avenue, about the impossibility of getting down the street, due to the
amount of snow combined with on-street parking. He directed staff to put a procedure in place
to make these streets a priority for snow removal prior to major events taking place at KMAC.
Councillor Weylie directed staff to implement an identification system for the parking lot at
KMAC, to make it easier for people to find their parked vehicle, such as putting section numbers
on light poles within the parking lots.
On motion by Councillor J. Smola -
It was resolved:
"That on-street parking be prohibited at anytime on the west side of Griffin Avenue from
Liberty Avenue to Melrose Avenue; and further,
That the Uniform Traffic By-law be amended accordingly."
2. DTS-0$-037 - PARK DEDICATION POLICY AND BY-LAW
The Committee considered Development and Technical Services Department report DTS-08-
037, dated April 11, 2008, recommending replacement of Chapter 273 (Park Dedication) of the
City of Kitchener Municipal Code, and implementation of a Council Policy respecting Park
Dedication.
Mr. Pinard reviewed the staff report noting that although there is a park dedication by-law, there
has never been a policy on how to administer the by-law. The main focus of the policy and by-
law being proposed is that currently an appraisal is conducted for all acquisitions; however, this
process is not sound, as in many instances the cost of the appraisal is equal to or more than the
contribution. A further change proposed in these documents is to collect park dedication for all
classes of land. Currently park dedication is not collected for industrial land; however, the
Planning Act allows fora 2% contribution for industrial and commercial land. The last major
change from the City's current practice deals with clarifying the rules for park dedication for re-
development sites.
Councillor Gazzola questioned the current situation respecting park dedication for the re-
development at Sportsworld and Mr. Willmer responded that this report and proposed policy are
a result of that situation; although the policy respecting re-development sites applies to more
than just that one site.
DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES
APRIL 21, 200$ - 26 - CITY OF KITCHENER
2. DTS-0$-037 -PARK DEDICATION POLICY AND BY-LAW tCONT'D)
Mr. Willmer advised that is his understanding that Sportsworld is in agreement with the staff
recommendations in this report.
On motion by Councillor J. Gazzola -
It was resolved:
"That the Park Dedication By-law (Chapter 273 of the City of Kitchener Municipal Code)
be repealed and replaced with the Proposed By-law dated April 11,2008 attached to
Development and Technical Services Department report DTS-08-037; and,
That the proposed policy attached to Development and Technical Services Department
report DTS-08-037 be approved in principle as the City of Kitchener Park Dedication
Policy, with the final policy to be brought back for approval following completion of land
class appraisals; and,
That staff obtain appraisals for the classes of land set out in the proposed policy; and
further,
That the current practice of exempting all Downtown development from park dedication
be reconsidered in the context of the upcoming review of Downtown development
incentives, including those offered under Community Improvement legislation."
3. DTS-0$-049 - PERFORMANCE SECURITIES FOR SITE PLAN DEVELOPMENTS
The Committee considered Development and Technical Services Department report DTS-08-
049, dated April 11, 2008, recommending amendments to Council Policy I -1080 -Performance
Securities.
Mr. Willmer reviewed this report, noting this issue is also being addressed because of
Sportsworld, but has been an issue in the past. The changes being recommended in this report
will also benefit other large re-development projects.
In response to questions from Councillor Gazzola, Mr. Willmer advised that Sportsworld is in
agreement with the staff recommendation, and the policy was never previewed with other
developers because it is less onerous than the existing policy.
On motion by Councillor J. Gazzola -
It was resolved:
"That Council Policy I -1080 (Performance Securities) dated March 1, 1999 and amended
November 9, 2000 be revised by adding the following;
2. c) The performance security is not to be reduced below 25% of the cost of all site
development works (50% of the original value of the performance security) or
$250,000, whichever is the lesser, until the City has received all required Site
Development Works Notification Forms, giving complete certification of the site,
and the City is in complete agreement with the certification.
That clause 3 of Council Policy I -1080 (Performance Securities) dated March 1, 1999
and amended November 9, 2000 be deleted and replaced with the following;
3 a) If a cost estimate is not completed to the satisfaction of the Director of Planning,
the calculations for Letters of Credit Based on Lot Area, Frontage and Use be
based on the amounts as set out in the annual Fees and Charges By-law, to
calculate the amount of the performance security.
3 b) After satisfactory completion of all site development works, the total amount of
security held by the City shall be released; and further,
DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES
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3. DTS-0$-049 - PERFORMANCE SECURITIES FOR SITE PLAN DEVELOPMENTS tCONT'D)
That the Urban Design Manual, Letter of Credit Policy, Letter of Credit Release section,
page DS-E-1.11, clause 4, be modified to reflect 2. c) above."
4. DTS-0$-054 -CORPORATE INVOLVEMENT WITH REGIONAL EMS WORKING GROUPS
The Committee considered Development and Technical Services Department report DTS-08-
054, dated April 3, 2008, recommending that the Fire Chief become involved with various
Regional EMS working groups.
Mr. Beckett reviewed the report noting that these working groups have come about as a result of
the Regional EMS Master Plan. The first working group will look at options for the existing 4
dispatch model. The second working group will look at traffic signal pre-emption, as there are a
number of issues around prioritizing. Mr. Beckett assured the Committee that any
recommendations from these working groups will be communicated to Corporate Management
Team and Council.
On motion by Mayor C. Zehr -
It was resolved:
"That the Fire Chief participate on the Region of Waterloo Traffic Signal Pre-Emption
working group; and,
That the Fire Chief and a representative from Human Resources participate on the
Region of Waterloo Dispatch Model Review working group; and further,
That the Fire Chief provide regular updates to Corporate Management Team and Council
on the status of the projects."
5. DTS-0$-055 - EXTENSION OF PURCHASE ORDER FOR CONSULTING SERVICES
- UPPER BLAIR CREEK FUNCTIONAL DRAINAGE STUDY
The Committee considered Development and Technical Services Department report DTS-08-
055, dated April 14, 2008, recommending the extension of the purchase order for consulting
services in connection with the Upper Blair Creek Functional Drainage Study, as part of the
current Ontario Municipal Board appeal regarding the Doon South Community Plan Phase 2.
Mr. Murphy explained the staff report noting that since December 2007, as a result of the
Ontario Municipal Board process, staff have worked with the Grand River Conservation
Authority, and as part of that process retained Stantec Consulting to provide advice, as they
worked on the original drainage study. Extension of the purchase order is necessary because of
the additional scope of this project.
On motion by Mayor C. Zehr -
It was resolved:
"That the extension of the purchase order for consulting services to Stantec Consulting
for the amount of $155,000 plus GST for work completed on the Upper Blair Creek
Functional Drainage Study, as part of the current Ontario Municipal Board Appeal in the
Doon South Community Plan (Phase 2), be approved and be allocated from the
Development Charges Fund -Engineering Studies (Index Code 861061)."
6. DTS-0$-060 -STRATEGIC PLAN FOR THE ENVIRONMENT
The Committee considered Development and Technical Services Department report DTS-08-
060, dated April 17, 2008, which provides and updated version of the City's Strategic Plan for the
Environment. This report also recommends that an implementation plan be developed and that
this strategic plan be reviewed on a regular basis.
DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES
APRIL 21, 200$ - 2$ - CITY OF KITCHENER
6. DTS-0$-060 -STRATEGIC PLAN FOR THE ENVIRONMENT tCONT'D)
Ms. Steiner provided a detailed review of this report highlighting the major changes to the City's
Strategic Plan for the Environment. She explained the public consultation process which led to
changing this strategic plan from being a corporate plan to being a plan that includes the
community as well as the corporation. She noted that through the consultation, residents
advised that their concern about air quality was overwhelmingly the most important factor.
With regard to next steps for this process, Ms. Steiner advised that following Council's decision
on this matter at the May 5th Council meeting, communications to the public and staff will take
place, and staff will prepare an implementation plan. This implementation plan will ensure that
all projects are aligned with the priority areas of the strategic plan.
On motion by Mayor C. Zehr -
It was resolved:
"That the updated Strategic Plan for the Environment as appended to Development and
Technical Services Department report DTS-08-060 be adopted; and,
That staff develop an Implementation Plan which identifies all current environmental
initiatives for ongoing coordination through the Strategic Plan for the Environment and
which includes a mechanism for budgeting, coordinating, monitoring and reporting on
these, and all future, environmental initiatives; and further,
That the Strategic Plan for the Environment be reviewed on a regular basis in order to
provide timely guidance to related City policies and plans."
ADJOURNMENT
On motion, the meeting adjourned at 4:30 p.m.
D. Gilchrist
Committee Administrator