HomeMy WebLinkAboutFIN-08-038 - P08-004 - Digital Networked Imaging System
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2008-05-05
Prepared By: Larry Gordon
Date of Report: 2008-04- 22
Report No: FIN 08-038
Subject: POS-004 - Digital Networked Imaging System
RECOMMENDATION
That proposal P08-004, Digital Networked
Solutions, Inc., Kitchener, Ontario,
awarded to IKON Office
including P.S.T.
BACKGROUND
The City of Kitchener's current Print
frequent maintenance which is
customer demand for high
to operate, requires
to respond to the
In addition, the Print
combined with the
more powerful system.
objectives,
Digital Networked This
being used Print
printing and services and
and white printing only), eleven pieces of
and folders to hole punching machinery.
The Request for Proposal focused on finding a solution that would meet the following objectives:
the produce a minimum of 800,000 black and white impressions per month utilizing
copiers with online saddle stitching and a full service for all
which provides onsite service response within hours of the In
the had to include document submittal software that can be fully
current City of Kitchener This enables the end-users to make
REPORT
of Kitchener website and on the
the Ontario Public Buyers Electronic Information System. Twelve
documents, and by the closing date of Thursday
A list of responding parties is included for your reference:
IKON Office Solutions, Inc.
Xerox Canada Ltd.
Canon Canada Inc.
Ricoh Canada
OCE North America
Pitney Bowes of Canada Ltd.
Toshiba of Canada Limited
Kitchener, ON
Kitchener, ON
Mississauga, ON
Kitchener, ON
Mississauga, ON
Mississauga, ON
Markham, ON
evaluation Committee was established
Services, D.
Analyst, L. Stecho,
of Marketing
Financial
FINANCIAL IMPLICATIONS
The Review Committee recommends to award the proposal to IKON Office Solutions, Inc.,
Kitchener, ON.
Funding will be provided from Index 512158, 150121, 150123, 150124 Capital Accounts.
REVENUES
Index 512158 - CAP/Clerks/Print Shop Offset Duplicator
Index 150121 - CAP/Printshop/Electrostatic Camera
Index 150123 - CAP/Printshop/Drill
Index 150124 - CAP/Printshop/Perfector
Total Capital Available
EXPENSES
P08-004
Total Expenses
SURPLUS
$244,000.
$ 24,300.
$ 11,700.
$102 100.
$382, 100.
$381 931.
$381,931.
169.
Annual maintenance cost of approximately $56,016.
in 2009 in both the operating and capital budgets.
budget.
savings will
Larry Gordon
Director of Purchasing
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