HomeMy WebLinkAboutFIN-08-054 - T08-038 - Breithaupt St (Ahrens St to St Leger St) Reconstruction
Report To:
Mayor Carl Zehr & Members of Council
Date of Meeting:
2008-05-05
Prepared By:
Larry Gordon
Date of Report:
2008-04-28
Report No:
FIN 08-054
Subject:
T08-038 - Breithaupt Street (Ahrens Street to St. Leger Street)
Reconstruction
RECOMMENDA TION
That tender T08-038, Breithaupt Street (Ahrens Street to St. Leger Street) Reconstruction, be
awarded to Steed and Evans Limited, Kitchener at their tendered price of $2,010,732.05,
including provisional items and contingencies of $243,765. and G.S.T., and further that the
Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
Engineering Services wishes to proceed with the reconstruction of Breithaupt Street from Ahrens
Street to St. Leger Street. The infrastructure has reached the end of its' useful life and is in need
of replacement. The project involves the replacement of all underground services and surface
works including road, curb and gutter and sidewalk.
REPORT
Tenders were advertised publicly in The Record, The Daily Commercial News, on the City of
Kitchener website and on the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Twelve (12) potential bidders picked up tender documents, and by the
closing date of Thursday April 17th, 2008, five (5) tenders had been received.
The tenders of Elgin Construction and Bel-Air Excavating contained arithmetic errors that have
been corrected as shown below. These adjustments do not affect the recommendation to award
to the low bidder, Steed and Evans Limited.
The following tenders were received:
TOTAL BID
PRICE
CORRECTED
BID PRICE
Steed and Evans Limited
Elgin Construction
PCN Construction Group
J. Weber Contracting
Bel-Air Excavating & Grading
Kitchener, ON $2,010,732.05 *
St. Thomas, ON $2,142,494.49 $2,140,670.47
London, ON $2,185,340.69
Breslau, ON $2,361,361.00
Cambridge, ON $2,391,521.74 $2,402,021.74
The tenders were reviewed by D. McLeod, McCormick Rankin Corporation, the City's
Consultants for the project, and K. Mick, Design Engineer, who concur with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 852249 Breithaupt St.- Ahrens to St. Leger
REVENUES
Capital out of Current
Contribution from Water
Contribution from Sewer
Transfer from SWM Account
TOTAL
$ 728,000.00
$1,060,000.00
$1,573,000.00
$ 58~000.00
$3,419,000.00
EXPENSES
Tender T08-038
Less G.S.T Rebate
$2,010,732.05
($ 95~749.15)
$1,914,982.90
$1,914,982.90
$ 20.00
$1,076,465.00
$ 117,854.00
$ 245,142.00
$ 6~535.00
$3,360,998.90
YTD Expenditures
Construction Phase 2 - 2009
Design, Engineering & Consulting (Phase 1)
Design, Engineering & Consulting (Phase 2)
Geotechnical
TOTAL
SURPLUS
$ 58,001.10
* Any surplus funds will be returned to Uncommitted (852420) which are projects funded by
Sanitary Sewer (46% ), Waterworks (31 %) and Capital out of Current (23%).
Larry Gordon
Director of Purchasing
Breithaupt St - Ahrens to St Leger
Index Code 852249
As at Apri I 14/08
Revenues
Capital out of Current
Contribution from Water
Contribution from Sewer
Transfer from SWM Account
Total Revenues
Expenses
Construction (Phase 1 - 2008)
Construction (Phase 2 - 2009)
Design, Engineering & Consulting Fees (Phase 1)
Design, Engineering & Consulting Fees (Phase 2)
Geotechnical
Total Expenses
Projected Surplus of the Project
* Note: Tender cost excludes all GST and includes any applicable PST
YTD
Actual
($728,000)
($1 ,060,000)
($1 ,573,000)
($3,361 ,000)
$20
$46,268
$6,535
$52,823
($3,308,177)
Any surplus funds will be returned to Uncommitted (852420) which are projects funded by
Sanitary Sewer (460/0), Waterworks (310/0) and Capital out of Current (230/0).
Plus
Projected
($58,000)
($58,000)
$1 ,076,465
$71 ,586
$245, 142
$1 ,393,193
$1 ,335,193
(F avou rable )
Total U nfavou rable
Projected Variance
($728,000) $0
($1 ,060,000) $0
($1 ,573,000) $0
($58,000) $0
($3,419,000) $0
$1 ,915,003 ($4,997)
$1 ,076,465 ($58,000)
$117,854 $4,854
$245, 142 $142
$6,535 $0
$3,361,000 ($58,000)
($58,000) ($58,000)