HomeMy WebLinkAboutFIN-08-057 - E08-028 - Consultant Services - Public Art Policy & Program Review
Report To:
Mayor Carl Zehr and Members of Council
Date of Meeting:
2008-05-05
Prepared By:
Larry Gordon
Date of Report
2008-04-28
Report No:
FIN 08-057
Subject:
E08-028 Consultant Services - Public Art Policy and Program
Review
RECOMMENDA TION
That Expression of Interest E08-028, Consultant Services - Public Art Policy and Program
Review, be awarded to The Planning Partnership, Toronto, Ontario at their estimated fee of
$45,643.50, including expenses of $2,000. and G.S.T., based on a satisfactory contract being
negotiated and an upset fee being established, and further that the Mayor and City Clerk be
authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
In 2005, the City's Culture Plan II was approved by Council. One of the report's
recommendations was that a review of the public art program and policy be done. The Public
Art Policy and Program Review will:
produce a single cohesive public art policy through the consolidation of existing policies and
full consideration of the City's future public art growth
provide an operating policy for the program's administration
REPORT
In accordance with Chapter 170 of the Municipal Code pertaInIng to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established consisting
of I. Pregel, Supervisor Arts & Culture, C. York, Co-ordinator Arts & Culture, and L. Gordon,
Director of Purchasing.
Expressions of interest were requested from twenty-four (24) potential consultants and
advertised on the City of Kitchener Home Page and the internet through the Ontario Public
Buyers Electronic Tendering Information System relative to this project. Documents were
downloaded by four (4) interested parties. By the closing date of Friday April 11 th, 2008, one (1)
response had been received. The Review Committee met on Tuesday April 22nd, 2008 to
interview the Consultant and elected to award the project to The Planning Partnership, Toronto,
Ontario.
A listing of the responding party follows for your reference.
The Planning Partnership, Toronto
FINANCIAL IMPLICATIONS
Funding will be provided from index 610400 - Culture Plan II Implementation
REVENUES
Capital out of Current
$246,000.
EXPENSES
Staff Training & Seminars
Consulting Fees YTD
E08-028
Less G.S.T. Rebate
$ 1,200.
$ 7,500.
$45,643.50
($ 2~173.50)
$43,470.00
$ 43~470.
$ 52,170.
TOTAL
SURPLUS
$193,830.
* The surplus funds in index 610400 will be used for projects being planned and implemented
under focus themes including Community Investment Strategy, Arts & Culture Cluster Strategy,
Multicultural Access, Neighbourhood Art and Marketing and Networking with the next project
being a networking series for local artists and a mentoring program for new artists to our
community coming from other countries. There are also plans to collaborate with the Region
and the cities of Waterloo & Cambridge on a Community Cultural Mapping project. Any
remaining balance will be returned to Capital Surplus.
Larry Gordon
Director of Purchasing
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