HomeMy WebLinkAboutComm Svcs - 2008-05-12COMMUNITY SERVICES COMMITTEE MINUTES
MAY 12, 200$ CITY OF KITCHENER
The Community Services Committee met this date commencing at 4:58 p.m.
Present: Councillor G. Lorentz -Chair
Mayor C. Zehr and Councillors B. Vrbanovic, J. Smola, J. Gazzola, K. Galloway and
C. Weylie.
Staff: C. Ladd, Chief Administrative Officer
T. Speck, General Manager of Corporate Services
P. Houston, General Manager of Community Services
D. Chapman, General Manager of Financial Services & City Treasurer
K. Baulk, Director of Enterprises
J. Witmer, Director of Operations
J. Willmer, Director of Planning
M. Hildebrand, Director of Community Programs
D. Chapman, Manager of Special Events
R. Willms, Supervisor of Administration
C. York, Arts & Culture Facilitator
C. Goodeve, Committee Administrator
1. CSD-0$-03$ - DOON VALLEY GOLF EXPANSION
The Committee considered Community Services Department report CSD-08-038, dated April
15, 2008 regarding the execution of documents pertaining to the Doon Valley Golf Course
expansion.
On motion by Councillor B. Vrbanovic -
it was resolved:
"That the Mayor and Clerk be authorized to execute and, if necessary, permit
registration on title, documentation pertaining to those matters referenced below to
satisfy approval requirements relating to the Doon Valley Golf Course Expansion,
provided same is satisfactory to the City Solicitor, namely:
1. the City of Kitchener granting a Conservation Easement over a portion of the
Doon Valley Golf Course lands in favour of the Region of Waterloo; and,
2. the City of Kitchener granting a 30 metre wide easement or license over a portion
of the Doon Valley Golf Course lands in favour of the City of Cambridge for a
public recreational walking trail; and further,
3. the City of Kitchener conveying a road widening across the Fountain Street
frontage of a portion of the Doon Valley Golf Course lands in favour of the
Region of Waterloo."
2. CSD-0$-045 -AMENDMENTS TO THE VICTORIA PARK ENTRANCE FEATURE PUBLIC
ART PROJECT AGREEMENT
The Committee considered Community Services Department report CSD-08-045, dated April
24, 2008 regarding amendments to the Victoria Park Entrance Feature Public Art Project
Agreement.
On motion by Councillor B. Vrbanovic -
it was resolved:
"That the existing Victoria Park Entrance Feature Public Art Project Agreement with
Ernest Daetwyler for `The Luggage Project', be amended to include costs for extended
insurance and storage totalling $4,340.; and further,
That the Mayor and Clerk be authorized to execute the amended agreement, subject to
the satisfaction of the City Solicitor."
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3. CSD-0$-046 -AMENDMENTS TO THE KITCHENER MEMORIAL AUDITORIUM PUBLIC
PUBLIC ART AGREEMENT
The Committee considered Community Services Department report CSD-08-046, dated April
25, 2008 regarding amendments to the Kitchener Memorial Auditorium Public Art Agreement.
On motion by Councillor B. Vrbanovic -
it was resolved:
"That the existing Kitchener Memorial Auditorium Public Art Agreement with Ron Baird
for `The Gathering Tree', be amended to include costs for an unanticipated increase in
materials totalling $3,000.; and further,
That the Mayor and Clerk be authorized to execute the amended agreement, subject to
the satisfaction of the City Solicitor."
4. CSD-0$-047 - 2006 FESTIVAL OF NEIGHBOURHOODS CAPITAL IMPROVEMENT GRANT
- HARTWOOD GREEN
The Committee considered Community Services Department report CSD-08-047, dated April
25, 2008 regarding the proposed use of the 2006 Festival of Neighbourhoods Capital
Improvement Grant.
On motion by Councillor B. Vrbanovic -
it was resolved:
"That the use of the 2006 Festival of Neighbourhoods Capital Improvement Grant to
fund the proposed horticulture plan and plantings on Hartwood Green, as outlined in
Community Services Department report CSD-08-047, be approved."
5. CSD-0$-040 -GRANT REQUEST -KITCHENER-WATERLOO HUMANIST MOVEMENT
The Committee considered Community Services Department report CSD-08-040, dated April
29, 2008 regarding a $12,500. ($7,500. cash and $5,000. in-kind) grant request from the
Kitchener-Waterloo Humanist Movement to assist with costs related to hosting a City Hall
Forum, aNon-Violence International Film Festival and aNon-Violence Festival Day.
Mr. Roger Albrecht, Kitchener-Waterloo Humanist Movement, addressed the Committee in
support of his group's grant application and requested that the not-for-profit status requirement
of the general provision grant criteria be waived.
In response to questions, Mr. R. Albrecht advised that the grant would be partially used
towards advertising and further developing the 3 events. He noted that while the Kitchener-
Waterloo Humanist Movement does not currently have not-for-profit status, it is something
they would be interested in pursuing in the future. He stated that the 2008 Non-Violence
International Film Festival will be expanded to include venues in the City of Kitchener, which
should reduce the overall cost for that event. He noted that his group missed the deadline for
submitting a grant request to the City of Waterloo, adding that they have had some interaction
with local media outlets regarding their potential assistance in advertising these events. Mr.
Albrecht advised that if the Kitchener-Waterloo Humanist Movement is unable to secure funds
from the City of Kitchener they would be forced to eliminate certain aspects of the events.
Several members expressed concern with the Kitchener-Waterloo Humanist Movement grant
request, as the group does not have not-for-profit status.
On motion by Councillor J. Gazzola -
it was resolved:
"That the general provision grant request of $12,500. ($7,500. cash; $5,000. in kind)
from the Kitchener-Waterloo Humanist Movement to assist with expenses related to
hosting a City Hall Forum, aNon-Violence International Film Festival and a Non-
violence Festival Day in Victoria Park, be denied."
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6. CSD-A$-041 -GRANT REQUEST -OUR WORLD FESTIVAL OF MUSIC
The Committee considered Community Services Department report CSD-08-041, dated April
30, 2008 regarding a grant request in the amount of $7,250. from `Our World Festival of Music'
to assist with costs related to expanding their June 2008 event.
Mr. Lawrence McNaught, `Our World Festival of Music', advised that the Festival, developed in
2006, launches the City's annual Tapestry Celebrations of Diversity. He stated that in 2008,
with increased support from the City of Kitchener and funding from the Ontario Arts Council,
`Our World Festival of Music' seeks to expand to include a second day of programming on
Friday, June 6, 2008. He added that the expanded Festival would incorporate the unveiling of
the new public art sculpture at the Gaukel Street entrance of Victoria Park and would also
allow Kitchener to be used as the launch venue for the Province's new `Celebrate the Artists'
project. Mr. McNaught noted that `Our World Festival of Music' is currently in the process of
becoming incorporated as anot-for-profit organization.
In response to questions, Mr. L. McNaught advised that the grant would be allocated toward
expanding the Festival to a second day and should be considered separate from the $9,500.
already being provided by the City's through the Tapestry Festival. He added that part of the
additional expenses relate to the use of two different venues, as the Friday event will be at
Victoria Park; while the Saturday event, which is currently part of the Tapestry Festival, would
be held at Kitchener City Hall. He estimated that approximately 500 people attended last
year's Festival. He stated that the group applied fora $5,000. grant from the Ontario Art
Council, but were only allocated $2,000. He noted that there may be an opportunity to appeal
that grant amount, as the Arts Council wants to use their event to launch the `Celebrate the
Artists' weekend. Mr. D. Chapman pointed out that the Ontario Minister of Culture has
committed to attending the Friday event, given its association with the `Celebrate the Artists'
project.
In response to a question from Councillor J. Smola regarding whether staff would have
supported the grant request if `Our World Festival of Music' had not-for-profit status, Ms. R.
Willms advised that staff might have recommended that some level of funding be approved,
but at a lesser amount. Mr. L. McNaught advised that he was unsure if they would be able to
hold the Friday event if they received a decreased amount of funding. Mr. D. Chapman stated
that staff and the event organizers would have to investigate and report back regarding
whether the Friday event could be provided on a reduced budget.
On motion, Councillor J. Smola brought forward a recommendation that a grant in the amount
of $7,250., be approved to the `Our World Festival of Music' to assist with costs related to
expanding the 2008 event to a second day.
A motion by Mayor C. Zehr to defer consideration of Councillor Smola's recommendation to
the May 20, 2008 Council meeting to allow time for staff and `Our World Festival of Music'
organizers to examine the means with which the proposed second day of programming could
be provided on a reduced budget was brought forward for consideration.
On motion by Mayor C. Zehr -
it was resolved:
"That consideration of the following recommendation be deferred and referred to the
Mav 20. 200$ Council meeting to allow time for staff and `Our World Festival of Music'
organizers to examine the means with which the proposed second day of programming
could be provided on a reduced budget:
`That a general provision grant in the amount of $7,250., be approved to `Our
World Festival of Music' to assist with costs related to expanding the 2008 event
to a second day."'
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7. ADJOURNMENT
On motion, the meeting adjourned at 5:27 p.m.
Colin Goodeve
Committee Administrator