HomeMy WebLinkAboutFIN-08-049 - Update to Registration of ISO 14001 Environmental Management SystemILREPORT
Report To:
Finance and Corporate Services Committee
Date of Meeting:
May 26, 2008
Submitted By:
Dan Chapman
Prepared By:
Don Miller
Ward(s) Involved:
All
Date • Report: May 20, 2008
Report No.: /: /4•
Subject: UPDATE TO REGISTRATION OF ISO 14001
ENVIRONMENTAL MANAGEMENT SYSTEM
That staff be directed to proceed with investigating operating areas outside of Fleet Operations
that are most feasible to be included in the ISO -14001 Environmental Management System.
ISO 14001 Registration for the City of Kitchener's Fleet Operations is identified as one of the
"Five Best Bets for Air Quality Improvement for 2006" in the Environmental Committees Air
Quality in Kitchener 2006 Report.
On Aug 13, 2007, staff report FIN 07-089 made the following recommendations: which were
approved by Kitchener Council on Aug 13, 2007:
That staff be directed to proceed with the implementation and Registration of an Environmental
Management System to the ISO 14001.2004 Standard for the City of Kitcheners Fleet
Operations.
1014
Project Overview:
Initial steps to the Implementation of an ISO 14001 Environmental Management System began
with sourcing a qualified consultant specializing in Environmental Management. Through
Expression of Interest E07-087 for Consultants Services - Implementation and Registration of the
ISO 14001 Environmental Management System, the services of Barry M. Mooney Management
Consultant were secured.
The consulting services were to meet the following requirements: Gap Analysis, Legal
Requirement Review, Policy and Procedure Review, Preparation of Policy and Procedure
Manuals, Preparation of Environmental Aspect List, Environmental Impact Risk Analysis,
Training of Administration and Management Staff, Training of Frontline staff, Ongoing Internal
Audit Reporting, Facilitate System Management Review Meetings, Registration Preparation.
An aggressive deadline for attaining Registration was determined as April 22, 2008 (Earth Day).
A review of practices and process regarding Strategic Environmental Planning and Regulatory
Compliance made it clear that the Environmental Management System was to be a Corporate
Registration. This also ensures that it is feasible to have other operating areas within the
corporation join the management system that has been developed, rather than build their own.
All Environmental Aspects are identified on Environmental Aspect Evaluation checklists and
ranked to determine the Significant Aspects. During the analysis of existing management
systems and implementation of the Environmental Management System five issues were
identified, root causes determined, responsibilities for corrective measures assigned and
timelines for Corrective Actions determined.
The services of a qualified Audit/Registrar, BSI Management Systems Canada, were secured to
provide the following services: Stage 1 Document Review, Stage 2 Registration Audit, and 1
Annual Recertification Audit scheduled on April 1, 2009. The Stage 1 Document Review was
performed on March 6, 2008. The Stage 2 Registration Audit was performed on March 31, 2008
through April 1, 2008. The Annual Recertification Audit is scheduled for April 1, 2009.
The Stage 1 Document Review
The Document Review identified a number of Minor Nonconformities relating to Clause 4.1 of
the standard identified as "System Readiness". A review of the issues during the Stage 2,
Registration Audit found that they had been adequately addressed and were no longer
outstanding.
The Stage 2 Registration Audit
The Stage 2 Registration Audit identified three Minor Nonconformities:
Clause 4.4.6, Waste Labelling
Clause 4.5.4 Waste Records Management
Clause 4.4.3 Communication
Corrective actions have been taken to ensure that the Nonconformities have been addressed.
The Registration Audit also highlighted Opportunities for Improvement:
1. Secondary Containment
2. Use of environmentally friendly products.
3. Environmental orientation for new employees.
4. Linking corporate procedures related to the control of records in Fleet Manual.
5. Opportunity to review current systems for inspection of underground waste oil storage
tank.
The Opportunities for Improvement will be addressed through operational policy and procedure
changes.
Following the Stage 2 Registration Audit the Recommendation for Registration was forwarded to
BSI Management Systems Canada's Technical Review Committee.
On April 11, 2008 our Certificate was issued by BSI Management Systems Certification
Decision Group.
FINANCIAL IMPLICATIONS:
Not Applicable at this time.
Not applicable at this time.
lion Mill-
- • • Fleet
Dan Chapman
General Manager Financial Services
and City Treasurer
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