HomeMy WebLinkAboutFIN-08-081 - P08-025 - Water and Gas Utilities GIS Data conversion
Report To:
Mayor Carl Zehr & Members of Council
Date of Meeting:
2008-06-09
Prepared By:
Larry Gordon
Date of Report:
2008-06-02
Report No:
FIN 08-081
Subject:
P08-025 - Water and Gas Utilities GIS Data Conversion
RECOMMENDA TION
That proposal P08-025, Water and Gas Utilities GIS Data Conversion, be awarded to Rolta
International Inc., Alpharetta, GA, USA at their proposed price of $334,759.16, including
G.S.T., plus optional geo-referencing of source documents at a proposed cost of $127,312.50,
including G.S.T., subject to a satisfactory contract being negotiated and further that the Mayor
and Clerk be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
The City of Kitchener owns, maintains and operates the water and gas infrastructure within the
City. Reliable records are required to document infrastructure as well as to provide information for
maintenance and emergencies. The City's gas and water records are largely hard-copy and require
resources to update them to a GIS platform.
Essentially as-recorded information and the existing hard copy records would be digitized into a
GIS system. This project will provide specific benefits that accrue from having up-to-date,
detailed, consistent and accurate records, while providing quick access to them everywhere
throughout the Corporation. This will simultaneously position the City to better face the
challenges of supporting legislated requirements, utility planning and development, emergency
response, operations, system maintenance and enhanced service to the public.
REPORT
Proposals were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Twenty-
one (21) potential bidders picked up proposal documents, and by the closing date of Thursday
April 17th, 2008, six (6) proposals had been received.
The following proposals were received:
Rolta International Inc.
QSP Geographics Inc.
MRF Geosystems Corporation
Eastcan Geomatics Consultants Limited
Hatch Mott MacDonald Ltd.
Sunram Systems Inc.
Alpharetta, GA, USA
Downsview, ON
Calgary, AB
Halifax, NS
Burlington, ON
Toronto, ON
The proposals were reviewed by J. Ham, Manager of GIS and Database Admin., A. Mick,
Utilities Water Engineer, L. Jones, Utilities Gas Engineer, D. Locke, Manager of Operational
Support and Analysis, D. Van Riel, GIS Technician, and M. Palmer, Buyer, who concur with the
above recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided as indicated below:
REVENUES
Gasworks Capital Surplus (index 345095)
Watertight Study (index 871685)
Watermain Replacement (index 872127)
Total
$436,500.00
$ 30,000.00
$ 18~500.00
$485,000.00
EXPENSES
Proposal P08-025
Option: Geo-referencing
Less G.S.T. Rebate
$334,759.16
$127,312.50
($ 22~003.41)
$440,068.25
$440~068.25
SURPLUS
$ 44,931.75
(Note: Funding for the watertight study is no longer required for that purpose as the original
intent of hiring a consultant to do this work in conjunction with the province was abandoned and
replaced with a scaled back in-house approach to gather the necessary data to support the
project.)
f~
Larry Gordon
Director of Purchasing