HomeMy WebLinkAboutFIN-08-067 - T08-021 - Vanier Dr Road Reconstruction (East of Shelley Dr to Siebert Ave)
Report To:
Mayor Carl Zehr & Members of Council
Date of Meeting:
2008-06-09
Prepared By:
Larry Gordon
Date of Report:
2008-06-02
Report No:
FIN 08-067
Subject:
T08-021 - Vanier Drive Road Reconstruction (East of Shelley Drive to
Siebert Avenue)
RECOMMENDA TION
That tender T08-021, Vanier Drive Road Reconstruction (East of Shelley Drive to Siebert
Avenue), be awarded to J . Weber Contracting Limited, Breslau at their tendered price of
$1,235,235., including provisional items and contingencies of $134,375. and G.S.T., and further
that the Mayor and City Clerk be authorized to execute an agreement satisfactory to the City
Solicitor.
BACKGROUND
Engineering Services wishes to proceed with the reconstruction of Vanier Drive (East of Shelley
Drive to Siebert Avenue). The infrastructure has reached the end of its' useful life and is in need
of replacement. The project involves the replacement of all underground services and surface
works including road, curb and gutter and installation of sidewalks on both sides of the roadway.
REPORT
Tenders were advertised publicly in The Record, The Daily Commercial News, on the City of
Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Eight (8) potential bidders picked up tender documents, and by the closing
date of Thursday May 15th, 2008, six (6) tenders had been received.
Two of the tenders received contained arithmetic errors that have been corrected as shown.
The following tenders were received:
TOTAL TENDER CORRECTED
PRICE TENDER PRICE
J. Weber Contracting Limited
PCN Construction Group
Elgin Construction
Terracon Underground Ltd.
Bel-Air Excavating & Grading
Sousa Concrete
Breslau
London
St. Thomas
Brantford
Cambridge
Branchton
ON
ON
ON
ON
ON
ON
$1,235,235.00 *
$1,278,933.02
$1,283,810.40
$1,295,070.65
$1,417,057.43
$1,426,525.17
$1,295,070.64
$1,392,978.09
The tenders were reviewed by M. Christensen, The Walter Fedy Partnership, the City's
Consultants for the project, and D. Lupsa, Engineering Technologist, who concur with the above
recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 852407 Vanier Drive Reconstruction
REVENUES
Capital out of Current
Contribution from Water
Contribution from Sewer
TOTAL REVENUE
$ 371,000.00
$ 501,000.00
$ 742~000.00
$1,614,000.00
EXPENSES
YTD Actual
Tender T08-021
Less G.S.T Rebate
$ 742.00
$1,235,235.00
($ 58~820.71)
$1,176,414.29
Design, Engineering and Consulting Fees
Geotechnical
TOTAL EXPENSES
$1,176,414.29
$ 213,796.00
$ 4~200.00
$1,395,152.29
SURPLUS
$ 218,847.71
* Any surplus funds will be returned to Uncommitted (852420) which are projects funded by
Sanitary Sewer (46% ), Waterworks (31 %) and Capital out of Current (23%).
Larry Gordon
Director of Purchasing
Vanier Drive Reconstruction
Index Code 852407
As at May 20th, 2008
Revenues
Capital out of Current
Contribution from Water
Contribution from Sewer
Total Revenues
Expenses
Construction Costs
Design, Engineering & Consulting Fees
Geotechnical
Total Expenses
Projected Surplus of the Project
* Note: Tender cost excludes all GST and includes any applicable PST
YTD
Actual
($371 ,000)
($501 ,000)
($742,000)
($1 ,614,000)
$742
$55,796
$4,200
$60,738
($1 ,553,262)
Plus
Projected
$0
$158,000
$158,000
$158,000
Tender amount less than projected, surplus funds will be returned to Uncommitted (852420) which are project:
Sanitary Sewer (460/0), Waterworks (310/0) and Capital out of Current (230/0).
ts funded by
(F avou rable )
Total U nfavou rable
Projected Variance
($371 ,000) $0
($501 ,000) $0
($742,000) $0
($1 ,614,000) $0
$1 , 1 77, 1 56 ($222,844)
$213,796 ($204)
$4,200 $4,200
$1 ,395,153 ($218,847)
($218,847) ($218,847)