HomeMy WebLinkAboutFIN-08-068 - T08-048 - Four(4) 3-Wheel Hydrostatic Drive, 1,830 mm (72") Rotary Type Triplex Mowers
Report To:
Mayor Carl Zehr & Members of Council
Date of Meeting:
2008-06-09
Prepared By:
Larry Gordon
Date of Report:
2008-05-27
Report No:
FIN 08-068
Subject:
T08-048 - Four (4), 3-Wheel Hydrostatic Drive, 1,830 mm (72") Rotary
Type Triplex Mowers
RECOMMENDA TION
That tender T08-048, Four (4), 3-Wheel Hydrostatic Drive, 1,830 mm (72") Rotary Type Triplex
Mowers, complete to specification CKF-290-2008, be awarded to Turf Care Products Canada
Limited, Newmarket, Ontario at their tendered price of $148,662.80, including P.S.T. and G.S.T.
BACKGROUND
The City of Kitchener requires Four (4), 3-Wheel Hydrostatic Drive, 1,830 mm (72") Rotary
Type Triplex Mowers which have a 24" side shift for the mower decks. Two of the mowers will
be used to replace units 701 and 708 at CSD Operations and two mowers are additional units
for CSD - Golf.
REPORT
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Five (5)
potential bidders downloaded the tender documents, and by the closing date of Thursday May
8th, 2008, two (2) tenders had been received.
Demonstration units from each vendor were reviewed and trialed. The low bidder, Podolinsky
Equipment Ltd, Petrolia, ON was rejected as they did not meet the specification of having a side
shift on their unit. The 24" side shift for the mower decks allows for cutting around bunkers
without having the machine wheels near the edge of the bunker. This reduces the chance of a
machine rollover from the edge of the bunker collapsing.
The following tenders were received:
Podolinsky Equipment Ltd.
Turf Care Products Canada Limited
Petrolia, ON
Newmarket, ON
$121,949.60
$148,662.80 *
The tenders were reviewed by M. Born, Manager of Fleet, and M. Palmer, Buyer, who concur
with the above recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 920108 - 1257 Fleet Equipment Purchases
BUDGET
Replacement Equipment
Additionals
Upgrades
Contingency
2007 Approved Purchases Deferred until 2008
TOTAL
$2,082,100.
$ 753,000.
$ 316,180.
$ 132,651.
$1~194~552.
$4,478,483.
EXPENDITURES
Actual YTD Purchases to May 23, 2008
Encumbrances, net of G.S.T.
$ 941,753.
$1,406,234.
Tender T08-048
Less G.S.T. Rebate
$ 148,663.
($ 6~578.)
$ 142,085.
$ 142,085.
Tender T08-049
Less G.S.T. Rebate
$ 268,772.
($ 11~893.)
$ 256,879.
$ 256,879.
Tender T08-050
Less G.S.T. Rebate
$ 141,551.
($ 6~263.)
$ 135,287.
$ 135,287.
Outfitting for above tenders
$ 16,000.
Budget for remaining equipment, including outfitting of above
$1 ~352~496.
Surplus
$ 227,749.
Projected surplus will be used to purchase additional vehicles as approved for replacement in
2008 by the Equipment Review Committee.
f~
Larry Gordon
Director of Purchasing
Fleet 2008 Purchase Activity, as of May 23, 2008
Funding provided from Index 920108 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment
Additionals
Upgrades
Contingency
2007 Approved Purchases deferred until 2008
2,082,100
753,000
31 6, 1 80
132,651
1 , 194,552
4,478,483
Actual YTD Purchases, May 23, 2008
Encumbrances, net of GST
Balance available May 23, 2008
Less:
T08-048
GST Rebate
T08-049
GST Rebate
148,663
(6,578)
268,772
(11,893)
T08-050
GST Rebate
141 ,551
(6,263)
Estimated Outfitting costs on above tenders
Projected Surplus(Deficit)
Budget for remaining equipment, including outfitting of the above
941,753
1 ,406,234
2,130,496
142,085
256,879
135,287
16,000
1 ,352,496
227,749