HomeMy WebLinkAboutFIN-08-069 - T08-049 - Two(2) Articulated Utility Tractors - 4-Wheel Drive - Diesel Powered
Report To:
Mayor Carl Zehr & Members of Council
Date of Meeting:
2008-06-09
Prepared By:
Larry Gordon
Date of Report:
2008-05-27
Report No:
FIN 08-069
Subject:
T08-049 - Two (2) Articulated Utility Tractors, Four Wheel Drive, Diesel
Powered
RECOMMENDA TION
That tender T08-049, Two (2) Utility Tractors, Four Wheel Drive, Diesel Powered, complete to
specification CKF-90-2008, be awarded to Work Equipment Ltd., Courtland, Ontario at their
tendered price of $197,331.90, including P.S.T. & G.S.T., plus optional equipment of two (2) salt
and sand spreaders at a cost of $6,401.45 each, two (2) 14' front mounted rotary mowers at a
cost of $18,273.23 each, one (1) snow blower at a cost of $9,424.20, one (1) sidewalk sweeper at
a cost of $7,549.53 and two (2) sets of turf tires at a cost of $2,558.32 each, including P.S.T. &
G.S.T.
BACKGROUND
The City of Kitchener requires two (2) utility tractors for the CSD Operations Department.
One unit is to replace unit #956031 which was written off in an accident. The other unit is an
additional unit required by CSD Operations.
REPORT
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Four (4)
potential bidders downloaded the tender documents, and by the closing date of Thursday May
15th, 2008, three (3) tenders had been received.
The following tenders were received:
Work Equipment Ltd.
RPM Tech Inc.
Cubex Ltd.
Courtland, ON
Cap-Sante, PQ
Stoney Creek, ON
$197,331.90*
$225,086.96
$230,602.51
The tenders were reviewed by M. Born, Manager of Fleet, and M. Palmer, Buyer, who concur
with the above recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 920108 - 1257 Fleet Equipment Purchases
BUDGET
Replacement Equipment
Additionals
Upgrades
Contingency
2007 Approved Purchases Deferred until 2008
TOTAL
$2,082,100.
$ 753,000.
$ 316,180.
$ 132,651.
$1~194~552.
$4,478,483.
EXPENDITURES
Actual YTD Purchases to May 23, 2008
Encumbrances, net of G.S.T.
$ 941,753.
$1,406,234.
Tender T08-048
Less G.S.T. Rebate
$ 148,663.
($ 6~578.)
$ 142,085.
$ 142,085.
Tender T08-049
Less G.S.T. Rebate
$ 268,772.
($ 11~893.)
$ 256,879.
$ 256,879.
Tender T08-050
Less G.S.T. Rebate
$ 141,551.
($ 6~263.)
$ 135,287.
$ 135,287.
Outfitting for above tenders
$ 16,000.
Budget for remaining equipment, including outfitting of above
$1 ~352~496.
Surplus
$ 227,749.
Projected surplus will be used to purchase additional vehicles as approved for replacement in
2008 by the Equipment Review Committee.
f~
Larry Gordon
Director of Purchasing
Fleet 2008 Purchase Activity, as of May 23, 2008
Funding provided from Index 920108 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment
Additionals
Upgrades
Contingency
2007 Approved Purchases deferred until 2008
2,082,100
753,000
31 6, 1 80
132,651
1 , 194,552
4,478,483
Actual YTD Purchases, May 23, 2008
Encumbrances, net of GST
Balance available May 23, 2008
Less:
T08-048
GST Rebate
T08-049
GST Rebate
148,663
(6,578)
268,772
(11,893)
T08-050
GST Rebate
141 ,551
(6,263)
Estimated Outfitting costs on above tenders
Projected Surplus(Deficit)
Budget for remaining equipment, including outfitting of the above
941,753
1 ,406,234
2,130,496
142,085
256,879
135,287
16,000
1 ,352,496
227,749