HomeMy WebLinkAboutFIN-08-080 - E08-031 - Consultant Services -Williamsburg Cemetery Phase 2 Development
Report To:
Mayor Carl Zehr and Members of Council
Date of Meeting:
2008-06-09
Prepared By:
Larry Gordon
Date of Report
2008-06-02
Report No:
FIN 08-080
Subject:
E08-031 Consultant Services - Williamsburg Cemetery Phase II
Development
RECOMMENDA TION
That Expression of Interest E08-031, Consultant Services - Williamsburg Cemetery Phase II
Development, be awarded to Hilton Landmarks Inc., Waterloo at their estimated fee of
$70,176.75, including reimbursable expenses of $3,860. and G.S.T., based on a satisfactory
contract being negotiated and an upset fee being established.
BACKGROUND
This project will provide a design plan and business case report for the 25 acre Phase II of
Williamsburg Cemetery. The development of Phase II was an outcome of the Cemetery
Operational and Strategic Business Alternatives, approved by Council in October 2005.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaInIng to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established consisting
of K. Baulk, Director of Enterprise, L. Eckel-Braun, Manager of Cemeteries, D. Hergott,
Manager Facilities Management, R. Morgan, Capital Investment Advisor, and L. Gordon,
Director of Purchasing.
Expressions of interest were advertised on the City of Kitchener Home Page and on the internet
through the Ontario Public Buyers Electronic Tendering Information System relative to this
project. Documents were downloaded by seven (7) interested parties. By the closing date of
Wednesday March 26th, 2008, two (2) responses had been received. The Review Committee met
on Monday April 7th, 2008 to review the submissions. The Committee elected to award the
project to Hilton Landmarks Inc., Waterloo.
A listing of the responding parties follows for your reference.
MMM Group, Mississauga
Hilton Landmarks Inc., Waterloo
FINANCIAL IMPLICATIONS
Funding will be provided from index 668775 - Williamsburg Phase II Development
REVENUES
Capital out of Current
$160,000.
EXPENSES
Wages and Benefits
Operating Supplies
E08-031
Less G.S.T. Rebate
$ 478.
$ 5,044.
$70,176.75
($ 3~341.75)
$66,835.00
$ 66~835.
$ 72,357.
Total
SURPLUS
$ 87,644.
*Surplus funds will be retained for Williamsburg Phase II Development expenses.
f~
Larry Gordon
Director of Purchasing
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