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Home My WebLink AboutLibrary - 2008-05-21BOARD OF TRUSTEES MEETING ~ KITCHENER PUBLIC LIBRARY BOARD __ __ __ CALL TO ORDER The Regular Board Meeting of the Kitchener Public Library Board was called to order at 6:10 p.m. on Wednesday, May 21, 2008, by Chair, Mr. Dan Carli, at the Main Library. TRUSTEES PRESENT Mr. Dan Carli, Mr. Brian Burnley, Ms. Beth Esenbergs, Ms. Lynn Gazzola, Mr. Bruce MacNeil, Ms. Sue Morgan, Councillor Berry Vrbanovic. Ms. Ann Wood, Acting Secretary-Treasurer and Chief Executive Officer. STAFF PRESENT Ms. Lesa Balch, Ms. Gloria Grigas. REGRETS Mr. Mike Farwell, Ms. Sabina Franzen, Councillor Kelly Galloway, Mr. Leszek Jankowski, Ms. Sonia Lewis, Mr. Peter Sweeney. SPECIAL GUESTS Ms. Penny-Lynn Fielding, KPL's Planning Officer. 2. AGENDA REVIEW No changes were made to the agenda. 08-20... On motion by Ms. Sue Morgan and seconded by Councillor Berry Vrbanovic, it was RESOLVED that the Agenda be adopted. CARRIED There were no pecuniary /conflict of interest declarations. Kitchener Public Library Board 2 May 21, 2008 3. MINUTES of the Board Meeting of March 19, 2008. 08-21... On motion by Mr. Brian Burnley and seconded by Mr. Bruce MacNeil, it was RESOLVED that the Minutes of the Board Meeting of March 19, 2008, be adopted. CARRIED 08-22... On motion by Ms. Beth Esenbergs and seconded by Mr. Brian Burnley, it was RESOLVED that the Minutes of the Board Meeting of April 16, 2008, be adopted. CARRIED 4. BUSINESS ARISING None 5. 1. BUSINESS REPORT OF OFFICERS (a) Report of the Chair Updates Mr. Carli reported that the postcard campaign to help solicit community support for the central library project was still underway with the help of the Board and KPL staff. Mr. Carli commented on the great editorial published in Tuesday's edition of the Waterloo Region Record. Continued support and attendance in September at the City Council meeting is very important. Dan thanked everyone for their ongoing help and advocacy efforts. Orientation sessions with the Board will resume at next month's meeting. (b) Public Service & Policy Committee Draft Strategic Plan 2009 - 2012 Ms. Esenbergs requested feedback regarding content in the draft strategic plan for 2009 - 2012 which included the vision, mission, values, goals and actions. No changes were made to the document provided to the Library Board. Kitchener Public Library Board 3 May 21, 2008 Penny-Lynn Fielding outlined the remaining steps in the planning process. 08-23... On motion by Ms. Beth Esenbergs and seconded by Ms. Sue Morgan, it was RESOLVED to approve the draft Strategic Plan for 2009 - 2012, as presented. CARRIED Councillor Vrbanovic suggested that a copy of the Strategic Plan be emailed to the Councillors. (c) Facilities Planning & Building Committee Central Library Project Update In the absence of the Chair of the Facilities Planning & Building Committee, Mr. Carli confirmed that City Council on Tuesday, May 20, resolved to allocate the $32.5M previously earmarked from the Economic Development Investment Fund towards funding Kitchener Public Library's renovation and expansion of the existing Main Library on its current location. KPL staff will work with City finance staff to prepare a financial plan for funding Options 2 and 3, as outlined in KPL's report dated May 12. KPL staff will also research provincial grants available as well as fundraising options. Penny-Lynn Fielding acknowledged that 676 surveys which solicited input about the central library project had been received and the results tabulated. Mr. Carli was pleased to report that the community has been receptive to KPL's postcard campaign and that the media coverage received to date has been positive. The Board discussed the groundwork that will need to follow in order to launch a fundraising campaign for the central library project. Williamsburg Library Service The Board discussed the potential of opening a small community library in the Williamsburg subdivision. (d) Finance Committee March 2008 Financial Statements 08-24... On motion by Ms. Lynn Gazzola and seconded by Councillor Berry Vrbanovic, it was RESOLVED to accept the March 2008 Financial Statements, as printed. CARRIED Kitchener Public Library Board 4 May 21, 2008 Apri12008 Financial Statements 08-25... On motion by Ms. Lynn Gazzola and seconded by Ms. Sue Morgan, it was RESOLVED to accept the Apri12008 Financial Statements, as printed. CARRIED (e) Report of the Secretary-Treasurer and CEO Updates In-Camera Legal Matter 08-26... On motion by Mr. Bruce MacNeil and seconded by Ms. Sue Morgan, it was RESOLVED that the meeting move in-camera to discuss a legal matter. CARRIED 08-27... On motion by Ms. Sue Morgan and seconded by Ms. Beth Esenbergs, it was RESOLVED that the in-camera meeting be concluded. CARRIED Mr. MacNeil congratulated staff on the great partnership opportunity that gets underway this fall between KPL and the Waterloo Region Record to help design, print and distribute, KPL's newsletter, In Touch. Incident Report Nothing significant or out of the ordinary was reported by Ms. Wood from the summary of incidents recorded during the first quarter of 2008. Knowledge Ontario Ms. Wood informed the Board that KPL has been involved in the organization of a Knowledge Ontario project called Ask Ontario, an interactive information and research service for Ontarians offered by public libraries in the province (chat reference). In the initial phase, l0 libraries were involved. Last week Knowledge Ontario contacted KPL to participate in the second phase of the project anticipated to begin in September 2008. KPL is one of 12 libraries selected from 26 applicants. Kitchener Public Library Board 5 May 21, 2008 6. II. NEW BUSINESS None 7. III. PRESENTATIONS (a) Report of Councillors Councillor Vrbanovic noted that the Food not Boanbs issue has been resolved. Events in the last month have led to dialogue with various social agencies to deal with downtown issues. A number of items are coming forward to City Council, one of which includes Centre Block. The City of Kitchener is currently very busy hosting the Memorial Cup. 8. ADJOURNMENT 08-28... There being no further business, on motion by Mr. Bruce MacNeil it was RESOLVED to adjourn the meeting at 7:00 p.m. CARRIED Chair Secretary-Treasurer Kitchener Public Library Board 6 May 21, 2008 [Attachments Accompanying May 21, 2008 Board Meeting (a) April 16, 2008 Board Minutes (b) Apri12008 Financial Statement (c) Apri12008 Public Service Report (d) June 2008 Calendar of Events (e) Grand River Stanley Park Community Library Overview (f) Public Service & Policy Committee Report & Draft Strategic Plan (g) KPL's 2007 Annual Report (h) Library Board Feedback Summary (i) Email Messages Sent from Sonia Lewis to KPL Board April 16 -May 13, 2008 (j) Learning £~ Technology News