HomeMy WebLinkAboutFIN-08-087 - E08-044 - Architect Services - Consolidated Maintenance Facility
Report To:
Mayor Carl Zehr and Members of Council
Date of Meeting:
2008-06-23
Prepared By:
Larry Gordon
Date of Report
2008-06-16
Report No:
FIN 08-087
Subject:
E08-044 Architect Services - Consolidated Maintenance Facility
RECOMMENDA TION
That Expression of Interest E08-044, Architect Services - Consolidated Maintenance Facility, be
awarded to Giffels Associates Limited, Toronto, Ontario, at their estimated fee of $345,975.,
including disbursements and G.S.T., based on a satisfactory contract being negotiated and an
upset fee being established, and further that the Mayor and City Clerk be authorized to execute
an agreement satisfactory to the City Solicitor.
BACKGROUND
The City of Kitchener is in the process of developing an existing building and industrial property
at 131 Goodrich Drive to become the City's Consolidated Maintenance Facility. The City is
retaining the services of an architect to assist the City in the design and construction of the
project. The architect, along with other retained consultants, will work as a team together with
the City's Project Construction Manager and the Project Human Resource Integration Manager
to deliver this project.
The architect's role will include:
· Review all reports and business cases relevant to the CMF
· Work with the project team to evaluate space requirements and functional adjacencies
· Develop a functional concept plan
· Develop detailed construction/renovation drawings and specifications
· Develop cost estimates
· Assist in the development of a tendering plan and schedule for a sequential letting of
tenders
· Assist in the review and valuation of submitted bids
· Assist in the administration of all contracts
· Assist in the management of the construction budget
· Review construction progress, and
· Provide electronic "as-built" drawings
REPORT
In accordance with Chapter 170 of the Municipal Code pertaInIng to the Selection of
Professional Services/Consultants, an Architect's Review Committee was established consisting
of H. Gross, Director of Project Administration & Economic Investment, L. Proulx, Director of
Facilities Management, and L. Gordon, Director of Purchasing.
Expressions of interest were advertised in the Record, on the City of Kitchener Home Page and
the internet through the Ontario Public Buyers Electronic Tendering Information System relative
to this project. Documents were picked up by twenty-five (25) interested parties. By the closing
date of Friday May 9th, 2008, thirteen (13) responses had been received. The Review Committee
met on Tuesday June 3rd, 2008 to review the submissions. A shortlist of five (5) Architects was
selected for further interviews.
The Review Committee met on Friday June 13th, 2008 to interview the shortlisted candidates.
The Committee elected to award the project to Giffels Associates Limited, Toronto, Ontario.
A listing of the responding parties follows for your reference.
J.P. Thomson Associates Ltd., Windsor
Baird Sampson Neuert Architects, Toronto
Melillo Architects Incorporated, Toronto
McCallum Sather Architects Inc., Hamilton
The Walter Fedy Partnership, Kitchener
IBI Group, Toronto
Reinders & Rieder Ltd., Brampton
Totten Sims Hubicki Architects, Kitchener
MMMC Inc., Kitchener
Joe Somfay Architect Inc., Waterloo
Robertson Simmons Architects Inc., Kitchener
Kasian Architecture Ontario Incorporated, Waterloo
Giffels Associates Limited, Toronto
FINANCIAL IMPLICATIONS
Funding will be provided from index 526073 and 528000 - Central Maintenance Facility
REVENUES
Contribution from Capital
Contribution from Reserve
Contribution from Gas
Contribution from Water
Contribution from Sewer
Contribution from DC
Land Sales
Existing Capital Funds
TOTAL
$22,637,523.
$ 330,000.
$ 1,560,000.
$ 1,560,000.
$ 1,560,000.
$ 3,299,000.
$14,650,000.
$ 428~000.
$46,024,523.
EXPENSES
Land Costs
Consulting
E08-044
Less G.S.T. Rebate
$22,410,308.
$ 2,067,711.
$345,975.00
($ 16~475.00)
$329,500.00
Consulting People Amalgamation
Art
Miscellaneous (Fees & Permits)
Building Alterations
Relocation Costs
Information Technology System
Contingency
Interest Costs
TOTAL
$ 329,500.
$ 200,000.
$ 200,000.
$ 106,527.
$18,000,000.
$ 300,000.
$ 300,000.
$ 2,300,000.
$ 1~996~288.
$48,210,334.
Deficit
$ 2,185,811.
* The project is currently under funded by $2,185,811. At the November 19,2007, Finance and
Corporate Services Committee, it was resolved that staff deal with this deficit through the
planning phase, once designs and costs have been finalized.
Larry Gordon
Director of Purchasing
o
o
o
CO
C\I
LOCO
"'CO
1:0
(uC\I
McD
~.,...
c.o Q)
C\I I:
LO ::J
)(J
W....
C (U
Z~
(i)~~
:o-gC
ro ~ ro
~ ~ "~
0>>
~~
u.. C
-:J
~~
at)
I- Q)
e
a..
o~
I- :J
>-t)
<(
C;)8888880
C\J0000000
I.{)OOOOOOO
I'-~Oooocr>ocO
(\")(\")CDCDCDO)I.{)C\J
CD(\")I.{)I.{)I.{)C\JCD~
C\J~ - T"""~ T"""~ T"""~ cr) ~~
~ ----T"""
888880
000000)
oooooco
C\J~C\J~C\J~~~Ocr>
T"""T"""T"""I'-I.{)~
(\,,)(\,,)(\,,)C\JCDT"""
---C\J~~~
- T"""
C;)88888 0
C\J00000 T"""
I.{) 0 0 0 0 0 T"""
C\J~ 0 cO cO cO LO I co
T"""(\,,)~~~C\J I'-
I'-~ ~ "t "t "t 0 C\J
T""" T""" T""" T""" T"""
----
o
(\")
C\J
I.{)
~~
C\J
o
CD
~
(\")
(\")
CD
0)
co
o
I'-~
0000000000
COT"""OOl'-OOOOCO
OT"""OOC\Jooooco
(\")C\J001.{)0000C\J
Ol'-~OO<DOOOO<D
T"""O)OOOOOOOO)
~~ (\")~ C\J C\J T""" q (\") (\") ~ ~
C\JC\J co C\JT"""
C\J
OT"""OOOOOOoco
O~OOO)ooooco
00)00T"""0000C\J
~~cOOocr>OOOO<D
O~OOO)OOOOO)
T""" CD~ C\J C\J q (\") (\") ~ ~
o co C\JT"""
C\J
COOOOl'-OOOOO
01'- (\")
(\")~ I'-~ (\")
CD co I'-~
o T"""
(\")~~
C\J
o
~
(\")
~
o
T"""
"t
co
~
I.{)
~
I.{)
T"""
~~
C\J
(\")
I'-
C\J
Q)
~ ~ m m
"g- ~ ~ ~ ~ 0
oa:c;S(/)O
E E E E E E
~~~~~~
C C C C C C ,n
o 0 0 0 0 0 Q5
en ""5 ""5 ""5 ""5 ""5 ""5 ~
~;@;@;@;@;@;@(/)
~cccccc"O
> 0 0 0 0 0 0 @
~oooooo--.J
en
"0
C
:J
u..
~
"5..
ro
o
0)
C
~
"x
w
en
Q)
:J
C
Q)
>
Q)
a:
~
o
I-
en
en
en 0
~o
C"O
Q) C
a..ro
x--.J
W
C
o
"~"~ E
E E *
~ m >.
~ a.. (/)
E ~ ~
t)<( en 0
:~Q) ~~ g
..c g. !:S"Q ~ -5
0Q) en~oQ)
.;c a... ::::l ~ () I-
~ ~ ~ <( 5 "Q
:E:E ~O)c"~~
:J:J Q5 E
~~ o:og~
o 0 ~ "~ ~ Q5 E
oo<(~C(}a:E
en
>.+-'
o en
C 0
Q)O
0) +-'
C en
"- Q)
C m
o+-'
oE
en
Q)
en
C
Q)
a..
x
W
~
o
I-
o
"0
Q)
>
"0
en
~
en
ro
S
Q)
"~
.,...
.,...
CO
.n
CO
.,...
C\I--
E
E
o
o
en
Q)
o
">
m
(/)
Q)
~
o
a..
o
o
"O~
@ "~
Q)~
o C
c;';::
ro C
"~ Q)
u.. Q)
~..o
~ ~
o ro
C\J..c
O)~
o
o
"0
C
ro
en
C
0)
"00
Q)
"0
Q)
o
C
"Q.T"""O
a.. T""" ~
ro co Q)
>.LOen
CCO~
ro T""" a..
~ ~ g>
-g >'"c
..0 C
U"Oro
~~"Q.
C C Q)
ro.2-5
I-m..c
(/) "0 ~
c; ~ e
~ >.-5
en E "13
~~~
u:J"O
x 0 "~
Q) "~ -5
en+-'
0~-5
o "o"~
m c.. ~
-g Q) Q)
Q)..c"O
1-1--
~
2Q)en
00
zz~
~ -5
en
T"""
C\J
I'-~
I.{)
(\")
~
m
..0
E
Q)
>
I- 0
(/)z
a.. Q)
Q)..c
- +-'
..0 +-'
ro<(
"~
....
(J
Q)
"0
J...
a.
Q)
.J:
....
.....
o
....
"0
;
Q)
C
"'C
Q)
....
(J
Q)
"0
J...
a.