HomeMy WebLinkAboutFIN-08-105 - T08-051 - Four(4) 5,080 kg Dual Rear Wheel Crew Cab & Chassis,~`
~ ~ ~~;
b~ ~ ~ r
~,;,. ~.3 _~ JF
"6 .... ~ ~ ! ~ 7p~,
C ~ ~~ 4 yqq I f I" ~:
v 4'. e
REPORT
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting : 2008-08-18
Submitted By: Larry Gordon
Prepared By: Larry Gordon
Date of Report: 2008-08-12
Report No: FIN 08-105
Subject: T08-051 -Four (4) 5,080 kg Dual Rear Wheel Crew Cab & Chassis
RECOMMENDATION
That tender T08-051, Four ~4) 5,080 kg Dual Rear Wheel Crew Cab & Chassis, complete to
specification CKF-242-2008, be awarded to Gary Stockie Chevrolet Limited, Kitchener, Ontario
at their tendered price of $119,911.08, including P.S.T. & G.S.T.
BACKGROUND
The four (4) 5,080 kg Dual Rear Wheel Crew Cab & Chassis were approved for replacement in
2008 by the Equipment Review Committee at a budget estimate of $160,000.
Three (3) units will replace the following units: unit #966150, unit #976186 and unit #986296.
The other unit is an additional unit required by CSD -Operations.
REPORT
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Six (6)
potential bidders downloaded the tender documents, and by the closing date of Thursday July
31st, 2008, five (5) tenders had been received.
The low bidder, Maclver Dodge Limited, Newmarket, was rejected as they did not meet the
specification due to bidding a quad cab instead of a crew cab. The quad cab has been found to
not have enough room in the rear seat for staff to sit.
The following tenders were received:
Maclver Dodge Limited Newmarket, ON $105,365.72
Gary Stockie Chevrolet Limited Kitchener, ON $119,911.08
Colombo Motors LP Woodbridge, ON $120,473.82
Parkway Ford Sales Waterloo, ON $122,442.28
Weiland Ford Sales Ltd. Kitchener, ON $122,939.48
The tenders were reviewed by M. Born, Manager of Fleet, and M. Palmer, Buyer, who concur
with the above recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 920108 -Fleet Equipment Purchases
BUDGET
Replacement Equipment $2,082,100.
Additionals $ 753,000.
Upgrades $ 316,180.
Contingency $ 132,651.
2007 Approved Purchases Deferred until 2008 1 194 552.
TOTAL $4,478,483.
EXPENDITURES
Actual YTD Purchases to August 11, 2008 $1,404,078.
Encumbrances, net of G.S.T. $1,544,711.
Tender T08-051 $119,911.
Less G.S.T. Rebate 5 306.
$ 114, 605. $ 114, 605.
Estimated Outfitting Costs on above tender $ 16,000.
Budget for remaining equipment, including outfitting of above 637 088.
TOTAL $3,716,482.
Surplus $ 762,001.
Projected surplus will be used to purchase additional vehicles as approved for replacement in
2008 by the Equipment Review Committee.
Larry Gordon
Director of Purchasing
Fleet 2008 Purchase Activity, as of August 11, 2008
Funding provided from Index 920108 Fleet Equipment Purchases
Fleet Budget
Replacement Equipment 2,082,100
Additionals 753,000
Upgrades 316,180
Contingency 132,651
2007 Approved Purchases deferred until 2008 1,194,552
4,478,483
Actual YTD Purchases, August 11, 2008
Encumbrances, net of GST
1,404,078
1, 544, 711
Balance available August 11, 2008 1,529,693
Less: T08-051 119,911
GST Rebate (5,306) 114,605
Estimated Outfitting costs on above tenders 16,000
Budget for remaining equipment, including outfitting of the above 637,088
Projected Surplus(Deficit) 762,000