HomeMy WebLinkAboutCSD-08-081 - Request for Neighbourhood Association Affiliation - Settler's Grove Community Assoc1
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Community Services
Report To: Community Services Committee
Date of Meeting: September 29, 2008
Submitted By: Mark Hildebrand, Interim Director Community Programs and
Services, ext. 2687
Prepared By: Debbie Campbell, Manager, Community Resource Centres, ext
3382
Wards) Involved: Ward 3
Date of Report: September 15, 2008
Report No.: CSD-08-081
Subject: Request for Neighbourhood Association Affiliation -
Settler'sGrove Community Association
RECOMMENDATION:
That Council approves the Settler's Grove Community Association as an affiliated group
with the City of Kitchener per the City's Neighbourhood Association Affiliation policy;
and further,
That Council approves the addition of the Settler's Grove Community Association as an
insured group in the City of Kitchener's third party liability insurance program.
BACKGROUND:
To be recognized as an affiliated City of Kitchener Neighbourhood Association, a
neighbourhood group will have the following characteristics:
be a voluntary, not-for-profit, non-partisan, non-denominational group based in a
geographic neighbourhood within the borders of the City of Kitchener,
be inclusive of and responsive to the needs of the community within the specific
geographic area defined by that group,
be open to the public and make this known through communication to the residents of
that neighbourhood by, at a minimum, publishing a contact number or through other
means such as newsletter,
have some level of activity with, at minimum, a contact person, and
have some structure for accountability.
Groups interested in forming new Neighbourhood Associations are to submit a letter to the
Director of Community Programs and Services that outlines the following information:
• group name,
• geographic boundaries,
Report No. CSD-08-081 Page 2
• name and contact information for one or more person who can receive communication
on behalf of the group, and
• a brief statement of mission and main purpose as well as the types of activities it
provides.
When new applications are received, the following steps are taken:
1. The Director contacts the relevant Community Programs and Services District Facilitator,
2. The District Facilitator reviews the application to see if the group meets the eligibility
criteria,
3. If a Neighbourhood Association(s) already exists within that geographic area, the District
Facilitator will contact all relevant parties to identify if there are any issues and, if yes, to
initiate a process to address them,
4. The District Facilitator prepares a recommendation to the Community Services Committee
of Kitchener City Council.
REPORT:
A proposal has been submitted by the Settler's Grove Community Association to become an
affiliated City of Kitchener Neighbourhood Association.
The Settler's Grove Community Association was formally established in 1998 by Thomasfield
Homes as part of the subdivision development. In 2004, the responsibility for the association
was given to the community residents with input from Thomasfield Homes. In 2008, residents
assumed total responsibility for the Settler's Grove Community Association. The organization is
incorporated and has by-laws which govern the organization.
The Settler's Grove Community Association encompasses 286 households on the following
streets (see Appendix A}: Wagon Street, Baden Court, Candle Crescent, Winifred Street,
Lantern Street, Master Court, a portion of Deer Ridge Drive (up to 177}, and 182 to 262 Pioneer
Tower Road.
A voluntary Board of Directors is elected annually to manage the affairs of the organization, and
members pay an annual fee to support the activities of the organization. The mission of the
Settler's Grove Community Association is to advance the cultural and social interests of
permanent owners and residents residing on properties in the Settler's Grove Community
Association through the planning and implementation of activities for area residents.
Traditionally, the Association has provided the community with landscape maintenance of
common areas, annual meetings, special events and enhancements to neighbourhood
playground and parkland. Settler's Grove has both a website and email through which they
communicate with their members.
The Settler's Grove Community Association is a voluntary, not for profit, non-partisan, non-
denominational group and has all the required characteristics as outlined in the affiliation policy
for the City of Kitchener Neighbourhood Associations.
Report No. CSD-08-081 Page 3
FINANCIAL IMPLICATIONS:
There are no financial implications when adding an affiliate to the City of Kitchener's
Neighbourhood Association listing.
Services will be provided through the Community Program and Services budget and printing
process. Further granting, if needed, would go through the usual grant processes within the
City.
COMMUNICATIONS:
Once the Settler's Grove Community Association has received formal acceptance by the City of
Kitchener as an affiliated neighbourhood association, they will be added to the City of Kitchener
web-site and Leisure Magazine Neighborhood Association contact lists, the Mayor's list of
affiliated Neighborhood Associations, and the 3rd party liability insurance list with Risk
Management.
Mark Hildebrand
Director, Community Programs and Services
Appendix A
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