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HomeMy WebLinkAboutDev & Tech Svcs - 2008-09-29DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES SEPTEMBER 29, 200$ CITY OF KITCHENER The Development and Technical Services Committee met this date, commencing at 7:05 p.m. Present: Councillor C. Weylie -Chair Mayor C. Zehr and Councillors B. Vrbanovic, K. Galloway, J. Smola, G. Lorentz and J. Gazzola Staff: R. Browning, General Manager, Development and Technical Services J. Willmer, Director of Planning G. Murphy, Director of Engineering J. McBride, Director of Transportation Planning T. Beckett, Fire Chief M. Selling, Director of Building F. McCrea, Assistant City Solicitor R. Regier, Executive Director, Economic Development D. Ross, Manager, Development Review B. Page, Supervisor, Site Plan Development J. von Westerholt, Senior Planner D. Gilchrist, Committee Administrator 1. CRPS-0$-152 - ENVIRONMENTAL COMMITTEE RECOMMENDATION - COMMUNITY RENEWABLE ENERGY WATERLOO (CREW) - POWER SAVING NETWORK The Committee considered Corporate Services Department report CRPS-08-152, dated September 12, 2008, advising of the Environmental Committee's recommendation concerning Community Renewable Energy Waterloo (CREW) Power Saving Network. The Development and Technical Services Committee is asked to adopt this recommendation. Mayor Zehr advised that he received a letter from Kitchener-Wilmot Hydro Inc., advising they were not aware of the request as identified in the staff report. Kitchener-Wilmot Hydro does support the Residential Energy Efficiency Program (REEP) and questioned whether this new program is a duplication of resources. Councillor Vrbanovic stated his understanding that CREW did approach Hydro for support and was advised that they would not receive their support, which is why they came to the City of Kitchener. Mayor Zehr put forward a motion to refer consideration of this recommendation to this Committee's October 20th meeting pending a report from staff as to whether there is a duplication of resources between REEP and CREW. On motion by Mayor C. Zehr - it was resolved: "That consideration of the following recommendation contained in Corporate Services Department report CRPS-08-152, be referred to the Development and Technical Services Committee meeting of October 20, 2008, pending a report from staff on whether there is any duplication between the work of Community Renewable Energy Waterloo (CREW) Power Saving Network and the Residential Energy Efficiency Project (REEP) `That Kitchener-Wilmot Hydro be encouraged to support Community Renewable Energy Waterloo (CREW) Power Saving Network as a means of promoting energy conservation."' 2. DTS-0$-147 - CBRNE -LEVEL 2 PROVINCIAL HAZMAT AGREEMENT The Committee considered Development and Technical Services Department report DTS-08- 147, dated September 5, 2008, recommending that the City re-enter an agreement respecting the operation of a joint Provincial CBRNE/Hazardous Materials Level 2 team. In response to questions from Councillor Gazzola, Mr. Beckett advised that the southwest area is South Western Ontario outside of Toronto, and the course split would be between the Cities of Kitchener, Waterloo and Cambridge. DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES SEPTEMBER 29, 200$ - 7$ - CITY OF KITCHENER 2. DTS-0$-147 - CBRNE -LEVEL 2 PROVINCIAL HAZMAT AGREEMENT tCONT'D) On motion by Councillor G. Lorentz - it was resolved: "That the City re-enter into an agreement between the Province of Ontario and the Cities of Cambridge, Kitchener and Waterloo regarding the operation of a joint Provincial CBRNE/ Hazardous Materials Level 2 team and that the Mayor and Clerk be authorized to sign such Agreement, subject to the satisfaction of the City Solicitor." 3. DTS-0$-152 - BLOCK LINE ROAD -TEMPORARY SCHOOL BUS LOADING ZONE The Committee considered Development and Technical Services Department report DTS-08- 152, dated September 19, 2008, recommending the establishment of a temporary school bus loading zone on Block Line Road, as a result of the construction of the extension of Lennox Lewis Way. On motion by Councillor G. Lorentz - it was resolved: "That a temporary School Bus Loading Zone be established on the west side of Block Line Road from a point 18 metres south of Hanover Street to a point 65 metres south thereof; and that the Uniform Traffic Bylaw be amended accordingly." 4. DTS-0$-153 - SPORTSWORLD -NAMING OF INTERNAL ROADS The Committee considered Development and Technical Services Department report DTS-08- 153, dated September 19, 2008, respecting the naming of private roadways within the property known as Sportsworld Crossing. On motion by Councillor G. Lorentz - it was resolved: "That the City of Kitchener acknowledge that GPM Managed Investments proposes to name private roads within the Sportsworld Crossing development; and, That, in the interest of providing clear locational information to emergency service providers, it is preferable to establish a system of coherent civic addresses and public way-finding for the purpose of road naming; and, That a by-law be passed, to allow the naming of two private roadways within the Sportsworld Crossing commercial /office development as Heldmann Road and Sportsworld Crossing Road as shown on a sketch attached to Development & Technical Services Department report DTS-08-153, notwithstanding any City policy; and further, That the design and location of signage for the proposed roadways be approved by the City's Director of Transportation Planning in consultation with the City's Supervisor of Site Plan Development." 5. DTS-0$-145 - TRAFFIC CALMING - KINZIE AVENUE The Committee considered Development and Technical Services Department report DTS-08- 145, dated September 8, 2008, recommending traffic calming measures on Kinzie Avenue between Weber Street East and River Road East. Mr. McBride reviewed the report noting that staff had considered installing a raised pedestrian crosswalk across Kinzie Avenue at Burgetz Avenue/Grulke Street, but became aware that the Waterloo Catholic District School Board intends to close St. Patrick School in 2010. He advised that staff is now proposing the installation of 4 speed humps. In response to questions from the Committee, Mr. Beckett advised that he can not speak for the other emergency services; although, he has had discussion with them and they are still DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES SEPTEMBER 29, 200$ - 79 - CITY OF KITCHENER 5. DTS-0$-145 - TRAFFIC CALMING - KINZIE AVENUE tCONT'D) reviewing the effects of speed humps. He noted that Council has mandated response time for the Fire Service, and has spent a great deal of money on locating new fire stations in order to achieve these response times. Speed humps are reducing response times and causing wear and tear on apparatus. Mr. Browning noted that fire doubles exponentially, and the longer it takes for the Fire Service to interact, the greater the fire spreads. Mr. Beckett advised that he had provided Transportation Planning with a great deal of specific information on their concerns for each of these traffic calming reports; however, he only has the information for Kinzie Avenue which he advised he will forward to Council. Mr. D. Hunt, a resident of Kinzie Avenue spoke of his concerns respecting traffic on Kinzie Avenue including speeding, truck traffic, and accidents. He spoke in support of the recommended traffic calming measures. Mr. & Mrs. Habel, also residents of Kinzie Avenue spoke in support of the staff recommendation. On motion by Councillor B. Vrbanovic - it was resolved: "That four (4) speed humps be installed on Kinzie Avenue between Weber Street East and River Road East." 6. DTS-0$-146 - ZONE CHANGE APPLICATION ZCO$l04IKIJVW - 4326 & 4370 KING STREET EAST- GPM MANAGED INVESTMENTS The Committee considered Development and Technical Services Department report DTS-08- 146, dated September 15, 2008, recommending approval of a zone change application for 4326 and 4370 King Street East. The proposed zoning for these properties is Commercial Campus (C-8) with a special regulation that will allow each property to have a westerly side yard of Om. If approved, these properties will have the same zoning as the balance of the lands formerly known as Sportsworld. Ms. vonWesterholt explained the proposed zone change, noting the purpose is to rezone these 2 properties to match the zoning of the rest of the property in Sportsworld. Mr. P. Britton, MHBC Planning, was in attendance on behalf of the property owner in support of the staff recommendation. He reminded the Committee that he had previously presented the design guidelines for this redevelopment, which were supported by Council, and this zone change allows for implementation of those guidelines. Mr. Britton then thanked Ms. vonWesterholt for her work on this project, and in light of the report to be considered later in this meeting, he advised that he had received excellent co-operation from staff throughout the site plan review process. On motion by J. Gazzola - it was resolved: "That Zone Change Application ZC08/04/K/JVW for the purpose of changing the zoning from Arterial Commercial (C-6) with Special Use Provision 6U (4370 King Street East) and Arterial Commercial (C-6) (4326 King Street East) to Commercial Campus (C-8) with Special Regulation Provision 449 on lands legally described as Part of Lots 8 and 9, Beasley's Broken Front Concession, Plan 58R-12238, municipally known as 4326 King Street East (formerly Flooring & Flooring) in the City of Kitchener, and Part of Lots 8 and 9, Beasley's Broken Front Concession, Plan 58R-4991, municipally known as 4370 King Street East (currently McDonalds) in the City of Kitchener be approved in the form shown in the "Proposed By-law" dated September 15, 2008, attached to Development and Technical Services Department report DTS-08-146." DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES SEPTEMBER 29, 200$ - $0 - CITY OF KITCHENER 7. DTS-0$-144 - DEMOLITION CONTROL APPLICATION DC07I0$IMIAP - 20 MAPLE HILL DRIVE - STALEX ENTERPRISES LTD. The Committee considered Development and Technical Services Department report DTS-08- 144, dated September 19, 2008, recommending approval of a demolition control application for 20 Maple Hill Drive, subject to conditions. Ms. D. Ross reviewed the report. Ms. S. Lim and Mr. F. Reinders, owners of this property, were in attendance in support of the staff recommendation. On motion by G. Lorentz - it was resolved: "That Demolition Control Application DC07/08/M/AP requesting permission to demolish one single detached dwelling located at 20 Maple Hill Drive, owned by Stalex Enterprise Ltd., legally described as Lot 3, Plan 877, be approved, subject to the following conditions: 1) That the owner obtains a building permit for the proposed single detached dwelling; and, 2) That upon satisfaction of condition 1, the Chief Building Official may authorize and issue a demolition permit under Section 33(6) of the Planning Act subject to the following condition: In the event that construction of the new dwelling is not substantially complete within 2 years of the date of issuance of the demolition permit, the City Clerk may enter on the collector's roll, to be collected in like manner as municipal taxes, $20,000 for each dwelling unit contained in the residential properties in respect of which the demolition permit is issued and such sum shall, until the payment thereof, be a lien or charge upon the land in respect of which the permit to demolish the residential property is issued." $. DTS-0$-157 - DOON SOUTH COMMUNITY PHASE 2 -ONTARIO MUNICIPAL BOARD FILES OFFICIAL PLAN AMENDMENT AND - PLANS OF SUBDIVISION - 30T-07202 (MONARCH) - 30T-060203 (ACTIVA) - 30T-07204 (MONARCH) - 30T-07203 tHALLMAM The Committee considered Development and Technical Services Department report DTS-08- 157, dated September 24, 2008, in which staff provides the Committee with an update on Planning Act applications that have been appealed to the OMB (OMB). Staff makes it clear in this report that because these applications have been appealed to the OMB, the authority to approve these applications lies with the OMB. This report specifically speaks to the following applications: Official Plan Amendment for Doon South (Phase 2) Community; Official Plan Amendment MP/XX/S/DR; Plans of Subdivision 30T-06203 (Activa), 30T-07202 (Monarch), 30T- 07203 (Hallman), 30T-07204 (Monarch/Dodge Drive); and zoning by-law amendments ZC/06/29/S/DR, ZC/07/15/N/JVW, ZC/07/16/G/JVW, and ZC/07/17/D/JVW. A staff team consisting of Ms. McCrea, Ms. Ross, Ms. von Westerholt, Mr. Murhpy and Mr. McBride presented the various components of the staff report. Ms. McCrea then provided the Committee with copies of a revised recommendation. This revised recommendation adds a provision that the endorsement in principle extends to modifications and additions made as a result of further mediation. The revised recommendation also includes a provision to request that the OMB to provide an opportunity for public input at the hearing. In her introduction to the staff report, Ms. McCrea stated that staff is asking for Council's endorsement of what has happened to date. She advised that these matters are before the OMB and they, and not Council, will make the final decision. Parties to the mediation included City Staff, The Region, the Grand River Conservation Authority, the appellants and their experts, DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES SEPTEMBER 29, 200$ - $1 - CITY OF KITCHENER $. DTS-0$-157 - DOON SOUTH COMMUNITY PHASE 2 -ONTARIO MUNICIPAL BOARD FILES OFFICIAL PLAN AMENDMENT AND - PLANS OF SUBDIVISION - 30T-07202 (MONARCH) - 30T-060203 (ACTIVA) - 30T-07204 (MONARCH) - 30T-07203 tHALLMAM tCONT'D) and the mediation is confidential. Staff is seeking Council's endorsement of the process to date, which they will report at the pre-hearing meeting. The prehearing meeting is scheduled for October 15, 2008, at 10:00 a.m., in the Heritage Room, and it is open to the public. At this hearing members of the public can ask the OMB to be allowed to participate. Councillor Gazzola questioned what would happen if Council does not endorse the process to date and Ms. McCrea advised that without Council's endorsement, they may have to go to a hearing on all issues. She explained that Council's endorsement weights to resolving the issues and the position of the City. Following staff's presentation, Councillor Galloway questioned why there are two Thomas Slee Drives. Mr. McBride responded that by not joining the two portions of Thomas Slee Drive, staff is trying to force more traffic onto New Dundee Road and Strasburg Road, and there will have to be a name change for one of the portions of Thomas Slee Drive. The Committee considered a letter, received this date, from Mr. N. Taylor, requesting that Council not adopt the staff recommendation to endorse the process to date. Mr. P. Britton, MHBC Planning, was in attendance on behalf of his clients Activa Holdings Corporation and Hallman Construction Limited. He stated that they are willing to continue with the mediation process. He noted that the land to be designated to Open Space has expanded to 100 acres. He noted that he has worked extensively with the residents on Dodge Drive with respect to well monitoring, and they have made changes to their plans to address these residents' concerns. He asked for Council's endorsement to support the general direction of this process. Mr. R. Howe, Goodman LLP, solicitor for Hallman and Activa was in attendance and advised that he supports Mr. Britton's presentation. Mr. G. Scheels, GSP Group, was in attendance on behalf of Monarch Corporation Limited and Dodge Drive, and advised that he supports Mr. Britton's presentation, stating that he supports the process and asking for Council's endorsement. Councillor Gazzola questioned Mr. Scheels as to what would happen if the Committee only tables the staff report. Mr. Scheels responded that this matter is going to apre-hearing conference and Council's endorsement will allow staff to proceed. He stated that he would like to have Council's endorsement. Councillor Gallway questioned whether there will be schools in this area and was advised that there will be a school site in the Activa Plan, west of Groh Drive and south of Street 1. Mr. D. Wellhauser, waterlooians, was in attendance in opposition to staff's recommendation, stating that he has a lot of concern with what staff is proposing. He advised that what is being proposed at this meeting will make the infrastructure problem worse. He offered the opinion that because the necessary studies were not complete at the time, these applications were appealed to the OMB, the City should be asking for them to be dismissed and asking for costs. Mr. Wellhauser then addressed his concerns including: sensitivity of the land; servicing and loss of water volume; the potential for incomplete analysis of study results, urban sprawl, chloride problems, and current incapacity of sewage and water treatment plants. He requested that this area be designated as Open Space and that this Committee do nothing more than accept this report as information. He stated that it is staff's responsibility to protect the water resources and the environment. DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES SEPTEMBER 29, 200$ - $2 - CITY OF KITCHENER $. DTS-0$-157 - DOON SOUTH COMMUNITY PHASE 2 -ONTARIO MUNICIPAL BOARD FILES OFFICIAL PLAN AMENDMENT AND - PLANS OF SUBDIVISION - 30T-07202 (MONARCH) - 30T-060203 (ACTIVA) - 30T-07204 (MONARCH) - 30T-07203 tHALLMAM tCONT'D) Mr. Willmer responded that when Mr. Wellhauser asked City staff about lost water, he was referred to the Region, who has that responsibility, for information. Respecting Mr. Wellhauser's comments that staff has a development bias, Mr. Willmer noted that staff did not process these applications when they were submitted because all the necessary information was not in place. Mr. Murphy responded to concerns addressed by Mr. Wellhauser by advising that Regional staff have been part of the mediation process to address such matters as ground water and sewage and water treatment capacity. Respecting chloride contamination, Mr. Murphy advised it will be addressed through review of modelling and consideration of run-off from roads and the design of stormwater management measures. He stated that risks will be mitigated by applying the principles through pre- and post development conditions that will allow us to make changes. Mr. McBride addressed the transportation issues raised by Mr. Wellhauser stating that the impacts on the creek will be taken into consideration and the road is to cross the creek at its narrowest point. With respect to public transit, he advised that there will be no public transit in phase 1; however Grand River Transit (GRT) can circulate on the collector road system. Futher, the Region has been part of this process and the GRT is supportive. Mr. Wellhauser responded that the process is looking at approving increased densities without public consultation. He stated that it is premature to go forward with Council's endorsement, and the organization that he is affiliated with, would not support this process. Mayor Zehr commented on intensification and higher density noting that municipalities are now required to do that. He stated that this is not sprawl, and the City wants to utilize this land in the best way possible, and we have to intensify when we can. Mr. Y. Fernandes was in attendance in opposition to development in this area. She spoke of a meeting that was offered to 3 residents last Monday which was subsequently cancelled, noting there are a number of frustrated residents and Environmental Committee members. Ms. Fernandes then stated that this is an environmentally significant area that feeds our provincially significant wetlands, and it is home to a variety of flora and fauna. This ecosystem will go through a dramatic change and Ms. Fernandes recommended that nothing less that 5 years should be guiding time monitoring. She stated that she is concerned for the Doon South area and commented that Council is being asked to give approval in principle on snippits of information. Ms. Fernandes noted that many issues still remain unresolved since January. This appeal has cost the City millions of dollars. She questioned whether people could be guaranteed that they will still be able to go into these natural areas. Can the developers guarantee the Dodge Drive residents that their wells will not dry up. Ms. Fernandes stated that people are looking to Council for sound decisions. She suggested that Council accept this staff report as information only. She asked that Council send a clear message to the OMB that it has serious concern. Councillor Vrbanovic thanked Ms. Fernandes for her presentation. He stated that he is frustrated that the process is before the OMB, and he faces a dilemma as to whether mediation should continue, in order to resolve as many issues as possible. He questioned whether this process is going along the right path. He questioned the risk of having this matter go before the OMB without any position from this Council, as this would put staff in a difficult position. He questioned if, on balance, there is a place to resolve the issues or is it better to leave everything to the OMB. DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES SEPTEMBER 29, 200$ - $3 - CITY OF KITCHENER $. DTS-0$-157 - DOON SOUTH COMMUNITY PHASE 2 -ONTARIO MUNICIPAL BOARD FILES OFFICIAL PLAN AMENDMENT AND - PLANS OF SUBDIVISION - 30T-07202 (MONARCH) - 30T-060203 (ACTIVA) - 30T-07204 (MONARCH) - 30T-07203 tHALLMAM tCONT'D) Ms Fernandes stated that there is a place for mediation and Mr. Taylor is party to the mediation process. She stated that it is also important, if Council decides to adopt the staff recommendation, that Council include a clause requesting that concerns of residents be included. Staff then displayed the revised recommendation. Councillor Galloway questioned whether an approval in principle locks Council into this report. Ms. McCrea responded that through the report and recommendation there are issues yet to be resolved, and as the final work is done, changes will be made. If it is determined that through further mediation the parties can not agree, then a full hearing will be held. Also, the OMB will require evidence in order to decide on the agreed upon issues. Councillor Galloway questioned whether the City should be planning fora 200 year storm given that storms are getting more violent and Mr. Murphy advised that he will bring back and answer to that question. Mayor Zehr put forward a motion to adopt the amended staff recommendation. He outlined the differences between the original and amended recommendations. With respect to the inclusion of a request to allow public input, Mayor Zehr stated that includes changing the time so the public can attend. Mayor Zehr stated that the current law states that the developers can go to the OMB in this circumstance. The lack of decision on the part of the City was done deliberately by staff because of the necessary studies. This matter is now in the hands of the OMB, and sometimes we have to play with someone else's rules. He stated that we do not want to risk the gains that have been made thorough the mediation process by having to go to a full OMB hearing. Councillor Gazzola stated that he wants to put forward his own motion to only table the report. He put forward a motion to defer consideration of the amended recommendation to the end of the mediation process. In response to a question from Councillor Gazzola, Ms. McCrea advised that no further mediation sessions are scheduled at this time, and at the prehearing conference on October 15th, the parties will ask for additional mediation sessions. Councillor Vrbanovic questioned whether staff can request more mediation sessions before October 15th and was advised by Ms. McCrea that Council's endorsement would allow the parties to request more mediation sessions. Ms. McCrea confirmed that is staff goes to the prehearing meeting without Council's endorsement, the only option is a full OMB hearing. In response to questions from Councillor Gazzola, Ms. McCrea advised that the mediator is an OMB member, but not the same member who will be at a full hearing. Councillor Gazzola's motion to defer consideration of staff's amended recommendation until close to the end of this year was voted on and lost. Councillor Weylie questioned Mr. Britton and Mr. Scheels as to whether they are in support of the amended recommendation, and both advised that they are and requested the Committee to endorse it. Councillor Vrbanovic spoke in support of the Mayor's motion, stating that we do not have much choice but to support it. He advised that he is not happy with the situation; however, we need to find a way of making things work the best we can. We need to present the City's and the public's positions to the OMB the best way we can, and we need to emphasize to the OMB the importance of public input. DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES SEPTEMBER 29, 200$ - $4 - CITY OF KITCHENER $. DTS-0$-157 - DOON SOUTH COMMUNITY PHASE 2 -ONTARIO MUNICIPAL BOARD FILES OFFICIAL PLAN AMENDMENT AND - PLANS OF SUBDIVISION - 30T-07202 (MONARCH) - 30T-060203 (ACTIVA) - 30T-07204 (MONARCH) - 30T-07203 tHALLMAM tCONT'D) Councillor Lorentz stated that if we defer consideration of the recommendation to the end of the year, we will not have any input, and we have to ensure that our citizens are represented and the City is represented. Councillor Gazzola stated that he is struggling with this situation, and admited that he does not understand all the ramifications. He stated that a number of people are asking Council to accept this report but not endorse it, and there is a lot of speculation as to what it might or might not do. There are a number of members of the public who are knowledgeable on these matters who think we have let them down. He stated that it is obvious that mediation has been going on and it is obvious that staff has been there with our support, but he would have preferred that the process had finished before receiving Council's endorsement. Ms. McCrea advised that the parties to the mediation include: Hallman, Activa and Monarch, the Region, the City, the Grand River Conservation Authority, the Ministry of Natural Resources, Mr. Taylor and Mr. Christy. She noted that there were other participants who subsequently withdrew their party status. She also noted that Mr. Taylor has not attended all the sessions, but has attended as many as he possibly could. When questioned by the Committee as to whether Ms. Fernandes and the rest of her subcommittee could have asked for party status, Ms. McCrea advised that they would have had to participate as individuals. On motion by Mayor C. Zehr - it was resolved: "That Council endorse in principle the draft Official Plan Amendment for Doon South (Phase 2) Community, draft conditions of approval for Subdivisions 30T-06203, 30T- 07202, 30T-07203, 30T-07204 and the proposed draft zoning by-laws, all as appended to Development and Technical Services Department report DTS-08-157, to the extent they reflect matters in agreement between the City and the Appellant Developers (Monarch Corporation Limited, Hallman Construction Limited and Activa Holdings Corporation) through the OMB mediation process, subject to any modifications or additions to be made following further mediation; and, That Council directs staff to continue mediation to resolve the outstanding issues and appear on behalf of the City of Kitchener at the hearing of the appeals of the above noted planning applications before the OMB to represent City interests in accordance with such further and other instructions Council may provide; and further, That Council requests that the OMB provide an opportunity for members of the public to attend the hearing and make submissions." 9. DTS-0$-143 - TRAFFIC CALMING -CLARK AVENUE The Committee considered Development and Technical Services Department report DTS-08- 143, dated September 3, 2008, respecting traffic calming measures on Clark Avenue between Wilson Avenue and Siebert Avenue. Councillor Gazzola noted in the staff report that these speed humps will not be installed until 2010. Mr. McBride responded that Clark Avenue underground services are being replaced, and the surface asphalt will not be laid until early 2010. If the speed humps are installed at this time, they will have to be torn-up in 2010, at a cost of approximately $12,000, then they will have to be re-installed. DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES SEPTEMBER 29, 200$ - $5 - CITY OF KITCHENER 9. DTS-0$-143 - TRAFFIC CALMING -CLARK AVENUE tCONT'D) In response to a question from Councillor Vrbanovic, Mr. McBride advised that temporary speed humps could be installed, but they are more abrupt and the concerns of the Fire Service would be worse. Mr. & Mrs. Maxwell, residents of Clark avenue, were in attendance to express their concerns about traffic on Clerk Avenue, to support the installation of speed humps, and to ask that in addition the City partially close Clark Avenue. They requested that the partial closure be located at Wilson Avenue and Clark Avenue, stating that this partial closure would not be a hardship for the residents. In response to questions from the Committee, Mr. McBride advised that a partial closure was considered, but given the impact on the residents with respect to circulation, it didn't seem as effective. This area is relatively remote and people often disregard the closure. Mr. McBride advised that at the public meeting 77% of the people supported the speed humps. Mr. & Mrs. Maxwell responded that they have a partial closure now because of the construction, and it works very well. Mr. Maxwell stated that the speed humps were forced on them, noting that only 5-10 people attended the neighbourhood meetings. He questioned why a partial closure would cost more money than speed humps. He noted that since the road has been under construction and traffic has been reduced, the neighbourhood has been much quieter and neighbours are talking to each other. The community has become a community. Further, if they have to wait for speed humps the traffic problems and speeding will persist. The speed limit on Clark Avenue is 40 kph and the slowest speed from the traffic study is 55.9 kph Councillor Gazzola stated that the delegation has made some valid points. He put forward a motion to adopt the staff recommendation, as amended to require that 5 temporary speed humps be installed until the permanent speed humps can be installed in 2010. Councillor Lorentz spoke in support of the motion, stating that temporary humps would allow staff to move them around and experiment to determine the most appropriate locations. Mayor Zehr expressed a concern about throw away costs, and suggested that 2 strategically placed speed humps would be a lesser cost. Mr. McBride advised that temporary speed humps have to be removed during the winter months. Following further discussion, Mr. McBride was directed to obtain the following costs for the October 6th Council meeting: costs for temporary and permanent installation of speed humps and the costs of permanent and temporary street closure. On motion by Councillor J. Gazzola - it was resolved: "That consideration of the following recommendation contained in Development and Technical Services Department report DTS-08-143 be referred to the Council meeting of October 6, 2008, pending a report from staff on the cost of permanent installation of 5 speed humps, the cost of temporary installation of 5 speed humps until the permanent speed humps are installed in 2010, and the cost of a permanent and temporary street closure: `That five (5) speed humps be installed on Clark Avenue between Wilson Avenue and Siebert Avenue.' " 10. DTS-0$-15$ - CURA PROJECT PROPOSAL -BUILDING DESIGN CULTURE IN MID- SIZED CITIES The Committee considered Development and Technical Services Department report DTS-08- 158, dated September 23, 2008, recommending a partnership with the University of Waterloo, School of Architecture respecting a grant proposal to SSHRC-CURA for a project called "Building Design Culture in Mid-sized Cities". In the report staff also recommend funding of up to $30,000 per year from 2009-2013, in cash or in-kind, toward this project. DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES SEPTEMBER 29, 200$ - $6 - CITY OF KITCHENER 10. DTS-0$-15$ - CURA PROJECT PROPOSAL -BUILDING DESIGN CULTURE IN MID- SIZED CITIES tCONT'D) Councillor Gazzola directed that Mr. Willmer find out the amount of each party's contribution to this project, for the October 6th Council meeting. On motion by Councillor J. Gazzola - it was resolved: "That consideration of the following recommendation contained in Development and Technical Services Department report DTS-08-158, be referred to the Council meeting of October 6, 2008, pending a report from staff on the amount each party is contributing to this project: `That the City of Kitchener endorse a partnership with the University of Waterloo School of Architecture on a final application for the SSHRC-CURA grant proposal "Building Design Culture in Mid-Sized Cities" and commit up to $30,000 (cash or in-kind) per year over the five year period 2009-2013; and further, That City staff write a letter of support confirming those matters set out in the attachments to Development and Technical Services Department report DTS-08-158."' 11. DTS-0$-155 - SITE PLAN REVIEW UPDATE The Committee considered Development and Technical Services Department report DTS-08- 155, dated September 16, 2008, requested by this Committee at its meeting of September 8, 2008, to address concerns raised by Committee members about the length of time it is taking for developers to receive site plan approval. This report outlines customer service standards for site plan review and outlines the components of the site plan review process with implications of current and pending legislation and regulations. Mr. Page reviewed the report and stated that his door is always open and he would like to resolve issues as they occur. He stated that 50% of the applications for site plan approval are processed to completion within 3 to 4 months. In response to a remark from Councillor Gazzola, Mr. Page stated that staff does get a lot of compliments on their processing of site plan applications, and other municipalities are considering adopting this process. Many times a delay in site plan approval is a result of the applicant's timing; however, staff does try to shepherd applicants through this process. Mayor Zehr noted that he often gets comments from people about the good service they have received, but he also gets calls about site plan hold-ups. He noted that there have been staffing problems. Mr. Browning responded that there was aback-up in one area, but now there is a full compliment of staff. He also advised that staff will be undertaking process documenting for site plan approvals and if there are any problems, they will show up through this process. Councillor Vrbanovic questioned if staff have any service standards for the site plan process. Mr. Page responded that there is a 3 week circulation period and if the neighbourhood is involved, the circulation period is 5 weeks. Beyond that each application is processed as soon as possible. Councillor Vrbanovic recommended that staff establish service standards so that potential problems are caught before they happen. DEVELOPMENT & TECHNICAL SERVICES COMMITTEE MINUTES SEPTEMBER 29, 200$ - $7 - CITY OF KITCHENER 12. DTS-0$-129 - ZONE CHANGE APPLICATION ZC 0$I2IICOKIBB - HOUSEKEEPING AMENDMENT-COMMON ELEMENTS CONDOMINIUM The Committee considered Development and Technical Services Department report DTS-08- 129, dated August 27, 2008, recommending a zoning by-law amendment to revise the regulations for common element condominiums so that lots can be created and deemed to conform to the zoning by-law if the lands have been comprehensively planned and are subject to a Development Agreement under Section 41 of the Planning Act. The report also recommends that the definition of a "street townhouse dwelling" be amended to recognize that a street townhouse must be designed to be on an individual lot having access to a street. Mr. Willmer reviewed the report. On motion by Councillor- B. Vrbanovic it was resolved: "That Zone Change Application ZC08/21 /COK/BB for the purpose of housekeeping changes to Zoning By-law 85-1, concerning common element condominiums under Section 5.21 B and the definition of "Street Townhouse Dwelling" under section 4.2, be approved, in the form shown in "Proposed By-law" dated August 22, 2008, attached to Development and Technical Services Department report DTS 08-129, without conditions." 13. NEW BUSINESS Councillor Gallway directed staff to prepare a report outlining the implications of allowing on- street parking on certain streets as has recently been done in Burlington. 14. ADJOURNMENT On motion, the meeting adjourned at 9:35 p.m. D. Gilchrist Committee Administrator