HomeMy WebLinkAboutCAO-08-033 - Referral of Projects to the 2009-2018 Capital Forecast - Chief Administrator's Departmentfi'
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REPORT
Report To:
Date of Meeting:
Submitted By:
Prepared By:
Ward(s~ Involved:
Date of Report:
Report No.:
Finance and Corporate Services Committee
October 20, 2008
Carla Ladd, Chief Administrator
Dianne Robertson
n/a
September 24, 2008
CAO-08-033
Subject: Referral of Projects to the 2009-2018 Capital Forecast -Chief
Administrator's Department
RECOMMENDATION:
THAT the following capital projects be included in the 2009-2018 capital forecast for
consideration by the Finance and Corporate Services Committee as part of the 2009 budget
deliberations, as outlined in staff report CAO-08-033:
Market Salary Survey $ 60,000 2010, 2013, 2016 - $20,000 each year
On-Line Recruiting System 40,000 2009
That the Corporate Communications budget for Print Shop/Collator in 2009 for $102,000 and
Collator #2 in 2012 for 151,000 be reallocated as follows:
2009 Financial reporting/billing software $40,000
2014 Colour copier replacement 93,000
2017 Black and white copier replacement 119,230
BACKGROUND:
Two new capital projects from the Chief Administrator's Department with budgets in excess of
$50,000 are to be referred to the City's ten-year capital forecast by a resolution of Council.
These are then evaluated during the budget approval process against all other project priorities
and funding constraints.
Also a reallocation of previously approved capital funding for Corporate Communications
totalling $252,230 to address improved technology is being requested
This report provides information and recommendations with respect to new project priorities and
reallocation of funding for the Chief Administrator's Department -Human Resources and
Corporate Communications.
REPORT:
Market Salary Survey
In 2006, Human Resources staff undertook market salary comparisons for COPE Local 68-
Civic, CUPE Local 791 /Non-Union and Management groups. Consulting assistance was
required for data analysis and recommendations to Council.
In 2008, Council directed Human Resources staff to conduct regular market salary comparisons
for all groups at the City of Kitchener to ensure our salary plans do not fall behind our
comparable market in the future.
To meet the direction of Council, Human Resources staff will proceed with salary data collection
and analysis for all salary groups every 3 years, commencing in 2010. The services of an
outside consultant will be required to assist with data analysis and recommendations, including
summarizing and analyzing relevant market pay data, developing pay trends, comparisons to
current pay structures and developing conclusions and recommendations.
On-line Recruiting System
Human Resources recruiting has recently undergone a full audit by the corporate audit team.
As a result of the audit, it has been recommended by the audit team and the CAO to implement
an on-line recruiting system in 2009. Benefits of an on-line system are as follows:
- Improved internal and external recruitment process with increased automation and
efficiencies
- Improved handling of unsolicited applications and resumes (the Corporation currently
receives approximately 5,000 annually)
- Consistent process for both internal and external recruiting
Benefits for the Applicants internal/external)
- Automated "view job posting" process
- On-line application process
- Job search agent for "preferred job posting" alerts
- Automated e-mail confirmations and rejection notifications
- Ability to check status of the job competition
Benefits for Recruiting Team
- Auto-generated and cloning of job postings
- Automated pre-screening and final-screening process franking system)
- Easily post jobs to career web sites and job boards
- Search past candidates for current job postings saves advertising dollars}
- Ability to run reports and analysis
- Dramatically cuts down on paper/paperwork
- Targeted mass e-mail campaigns to grow candidate pool
- Stay in touch with "preferred" candidates
- PDQ's are linked to the system
As well, all Hiring Managers will have on-line access to applications and resumes, eliminating
the printing of every resume that we receive for a competition. In addition, Hiring Managers will
have access to the status of each candidate throughout the recruitment process.
Corporate Communications -Print Shoa
Equipment and technology has advanced since original review and approval for projects in the
Print Shop. It has been determined a reallocation of existing approved funds will be required to
accommodate the purchase of specific pieces of new equipment.
FINANCIAL IMPLICATIONS:
Market Salary Survey
The costs of salary surveys will be funded through the Human Resources operating budget. In
addition, Human Resources staff will be responsible for a custom survey of local employers,
development of salary models, costings, and development of recommended ranges and salary
structures.
$20,000 will be required every 3 years commencing in 2010 to engage a consultant to assist
with data analysis and recommendations.
On-Line Recruiting System
Human Resources staff are in the process of gathering data relating to functionality and costing
of various recruiting software systems. The decision on the application package has not been
made and we have not gone to tender as of yet. The capital budget for recruiting software has
been amended to $40,000 for discussion only at Corporate Management Team. This amount
represents the average cost of recruitment software currently on the market excluding
PeopleSoft.
Corporate Communications -Print Shop
The Capital Forecast currently includes a provision for $102,000 for a print shop/collator in 2009
and $151,000 for a collator #2 in 2012. Equipment and technology has changed since these
projects were initially approved resulting in the need to move funds to reflect the acquisition of
new equipment. The total approved funding of $252,230 will be spread over three years in the
2009-2018 forecast to accommodate the purchase of specific equipment.
CONCLUSION:
If supported, the capital projects and reallocations proposed in this report will be referred to
capital budget deliberations. They will then be evaluated against all other capital projects and
funding constraints within the ten-year forecast.
Carla Ladd
Chief Administrator