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Home My WebLink AboutCRPS-08-163 - Referral of Projects to the 2009-2018 Capital Forecast - Corporate ServicesI L REPORT 74 Report To: Councillor B. Vrbanovic, Chair, and Members of the Finance and Corporate Services Committee Date of Meeting: October 20, 2008 Submitted By: T. Speck, General Manager of Corporate Services Prepared By: L. Korabo, Executive Assistant Ward(s) Involved: Date of Report: October 3, 2008 Report No.: CRPS-08-163 Subject: REFERRAL OF PROJECTS TO THE 2009-2018 CAPITAL FORECAST — CORPORATE SERVICES 1111� MEN "That the following capital projects be included in the 2009-2018 capital forecast for consideration by the Finance and Corporate Services Committee as part of the 2009 budget deliberations, as outlined in staff report CRPS-08-163: Prowect Nam e- Prowect Cost Foundation leaks — Rockway Senior Centre $ 400,000 Roof — General Provision — Various City Facilities $ 2,250,000 Replacements — Various City Facilities $ 725,000 Maintenance — Community Centres $ 70,000 F/M Maintenance — Kiwanis Park $ 165,000 Aquatics New Pool $ 94,000 Activa Twin Pad $ 5115000 200• 2016-2018 2014-2018 2010-2018 2009-2018 2014-2018 2010-2018 All new capital projects with budgets in excess of $50,000 are referred to the City's ten-year capital forecast by a resolution of Council. They are then evaluated during the budget approval process against all other project priorities and funding constraints. This report provides information and recommendations with respect to new project priorities for the Corporate Services department. �0140 0 0 The Rockway Senior Centre facility has ongoing foundation leaks. Naylor Engineering has been contracted to provide recommendation and projected budget for remediation. During the remediation project, we will take the opportunity to re-locate our mechanical equipment from a confined space. Eliminating this confined space will increase safety and eliminate the requirement that 2 staff members respond to work request (a requirement to ensure safety in a confined space). The project budget also includes landscaping and upgrades to accessibility into the facility. M Vemare mwzwl�nlwrj�� Over the next year, Facilities Management will complete a comprehensive roofing assessment and update our roofing projections. Our standard roofing assembly has a life cycle projection of approximately 20 years. We have set a goal to replace approximately 50,000 sq ft of roofing per year on average. We need to maintain this goal to remain on a 20 year replacement cycle. Replacements — Various City Facilities In 2005 the Facilities Management (FM) Department completed an audit of 12 Buildings. Projects were established as a result of these audits, with funding ceasing in 2015. The FM department will continue to audit a target number of buildings annually and establish major component condition data in our Cityworks application. This data in conjunction with lifecycle benchmarks will be used to prioritize future retrofits. Maintenance — Community Centres 1) In 2011 Victoria Hills Community Centre will double in size. 2) In 2013 Williamsburg Community Centre is projected for construction. 3) In 2010 Kingsdale Community Centre will open (the former Patrick Doherty Arena). Maintenance — Kiwanis Park The responsibility for ongoing capital maintenance and upgrades of the Kiwanis Park facility will be assumed by Facilities Management as of 2009. I • A I RM L IL In 2014, an Olympic sized pool is scheduled for opening in Huron park in the south end of Kitchener. Currently, capital dollars are not allocated in the 10 year capital forecast for the ongoing maintenance of the pool. Similar to all other City pools, staff are proposing general provision dollars be added to the 10 year forecast for the ongoing maintenance of the pool. Act iva — Twin Pad The Activa Twin Pad Complex will open September of 2008. By Sept of 2009, the Contractor warranty on building will expire. At this point Facilities Management Division will assume responsibility for ongoing maintenance and retrofits. Capital dollars will be needed to be proactive in the ongoing maintenance of the building. FINANCIAL IMPLICATIONS: If supported, the capital projects proposed in this report will be referred to capital budget deliberations. They will then be evaluated against all other capital projects and funding constraints within the ten-year forecast. T. Speck General Manager of Corporate Services Rockway Senior Foundation Project Capital ! DEPARTMENT: Corporate Services- Facilities Management PREPARER: Cynthia Fletcher, Director of Facilities Management BACKGROUND: The Rockway Senior Centre facility has ongoing foundation leaks. Naylor Engineering has been contracted to provide recommendation and projected budget for remediation. During the remediation project, we will take the opportunity to re- locate our mechanical equipment from a confined space. Eliminating this confined space will increase safety and eliminate the requirement that 2 staff members respond to work request (a requirement to ensure safety in a confined space). The project budget also includes landscaping and upgrades to accessibility into the facility. RATIONALE / ANALYSIS: Based on the Naylor' s recommendations a project is planned to correct water infiltration of foundation on all 4 elevations. This corrective project will eliminate the disruption to Community programs, while emergency remediation occurs, and prevent further deterioration of the foundation. FINANCIAL IMPLICATIONS: //• $4005000 RECOMMENDATION: That a project to correct water infiltration of the foundation on all 4 elevations, to eliminate the confined space for pumping equipment (as recommended by Ontario Health and Safety Act) and address accessibility into the building, be implemented at the Rockway Senior Centre in 2009. CITY OF KITCHENER 2009 BUDGET ISSUE PAPER ISSUE. Roof General Provision FUND. Capital Fund DEPARTMENT: Corporate Services- Facilities Management PREPARER, Cynthia Fletcher, Director of Facilities Management Over the next year, Facilities Management will complete a comprehensive roofing assessment and update our roofing projections. Our standard roofing assembly has a life cycle projection of approximately 20 years. We have set a goal to replace approximately 50,000 sq ft of roofing per year on average. We need to maintain this goal to remain on a 20 year replacement cycle. RATIONALE / ANALYSIS. We have approximately 1,000,000 sq ft. of roof area. Using a 20 year cycle, our goal is to replace approximately 50,000 sq ft/ yr @ $151 sq ft = $750,000/yr *With rising petroleum price, we may need to increase future cost/sq ft amounts. Examples of roofing replacement needs: City Hall Don McLaren Arena Fire Hall #6 Queensmount Arena Forest Heights Pool & Community Centre Lyle Hallman Pool FINANCIAL IMPLICATIONS. Beginning in 2016: $750,000 per year That the Facilities Management capital budget include $750,000 per year in Roof — General Provisions Capital Account, beginning in 2016 'SSUE: Replacements- Various City Facilities F M UND: Capital Fund DEPARTMENT: Corporate Services- Facilities Management PREPARER: Cynthia Fletcher, Director of Facilities Management BACKGROUND: In 2005 the Facilities Management (FM) Department completed an audit of 12 Buildings. Projects were established as a result of these audits, with funding ceasing in 2015. The FM department will continue to audit a target number of buildings annually and establish major component condition data in our Cityworks application. This data in conjunction with lifecycle benchmarks will be used to prioritize future retrofits. RATIONALE / ANALYSIS: HVAC: Based on aging facilities and the need to replace/upgrade more complex components in facilities, we need to plan for retrofits and adaptation to current technologies (Energy management system, metering technology, improved IAQ components) Building Exterior: Based on aging facilities and heritage nature of some facilities, we need to plan for re-pointing of brick, correct water infiltration and structural degradation. Plumbing: Based on aging facilities and the need to replace/upgrade components. Technology to detect plumbing system issues is more complex than other components (eg Thermo Imaging. Metering etc) We need to be able to adapt to legislated changes as they occur (eg. Back Flow prevention) Electrical: Based on aging facilities and the need to replace/upgrade components. We need to plan for upgrading services (Capacity) when we add on to facilities 5,000 each year. Fire/Life Safety: We need to ensure we are in compliance with Fire and Life Safety regulations as modifications are made to our facilities. We need to be able to adapt to legislated changes as they occur Site Components: We need to ensure we replace or upgrade existing site components on a regular cycle. (parking lot paving/ sidewalk curb repair/replacement, perimeter fencing etc) FINANCIAL IMPLICATIONS: HVAC: 50,000 (+ 2% increase per year) starting in 2014 Building Ext: 50,000 (+ 2% increase per year) starting in 2014 Plumbing 25,000 (+ 2% increase per year) starting in 2014 Electrical 5,000 each year starting in 2014 Fire/Life Safety 15,000 (2016) 15,000 (2018) Site Components: 5,000 each year starting in 2014 Total Cost from 2014-2018 is $725,000. RECOMMENDATION: That continued funding of Replacement Accounts for the indicated Building Components occur, to allow for long range planning of projects based on building condition audits and industry lifecycle data. !!• POle 9j: Capital !SSUE: Community Centre Maintenance • Director DEPARTMENT: Corporate Services- Facilities Management PREPARER: Cynthia Fletcher, of • BACKGROUND: Additional general provisional dollars are required for community center maintenance related to the following growth areas: 1) In 2011 Victoria Hills Community Centre will double in size. 2) In 2013 Williamsburg Community Centre is projected for construction,. 3) In 2010 Kingsdale Community Centre will open (the former Patrick Doherty Arena). RATIONALE / ANALYSIS: The increase dollars are based on the average square footage costs of current community centers. Based on the square footage, staff are proposing that we add the following to the 10 year capital forecast: • $5,000 added to the budget starting in 2011 (annually) , based on a sq footage comparison with other CC • $10,000 added to the budget starting in 2014 (annually) , based on a sq footage comparison with other CC • $5,000 added to the budget starting in 2010 (annually) , based on a sq footage comparison with other CC FINANCIAL IMPLICATIONS: 2010: $5,000 /yr 2011 -2013: $5,000 /yr 2014 -2118: $10,000 /yr That an increase occur in Facilities Management Community Centres — Maintenance budget starting in 2010: $5,000 /yr, for 2011 -2013: $5,000 /yr and for 2014 -2018: $10,000 /yr �F4, 1 , • -w I I P]ole Ai: a 2*64 #k� 11*1 : vi a: 1, il :a 9j: I an; i 'SSUE: Kiwanis Park — F/M Maintenance F M UND: Capital Fund DEPARTMENT: Corporate Services- Facilities Management PREPARER: Cynthia Fletcher, Director • Facilities Management BACKGROUND: The responsibility for ongoing capital maintenance and upgrades of the Kiwanis Park facility will be assumed by Facilities Management as of 2009. RATIONALE / ANALYSIS: Given the age, condition and comparison to similar outdoor swimming facilities, a budget of $15,000 has been set for 2009, with inflationary increases in the following years. FINANCIAL IMPLICATIONS: 2019-2018 $1655000 RECOMMENDATION: That a Capital Budget line be added to the Facilities Management budget, with financial implications as listed above :SSUE: Aquatics New Pool F M UND: Capital Fund DEPARTMENT: Corporate Services- Facilities Management PREPARER: Cynthia Fletcher, Director • Facilities Management BACKGROUND: In 2014, an Olympic sized pool is scheduled for opening in Huron park in the south end of Kitchener. Currently, capital dollars are not allocated in the 10 year capital forecast for the ongoing maintenance of the pool. Similar to all other City pools, staff are proposing general provision dollars be added to the 10 year forecast for the ongoing maintenance of the pool. RATIONALE / ANALYSIS: Based on square footage, complexity of equipment and comparison with other aquatic facilities we arrived at comparable maintenance figures for the facility. FINANCIAL IMPLICATIONS: $20,000 starting in 2014 (+ 2% increase annually) That an increase occur to Facilities Management Aquatic — Maintenance budget starting in 2014: $20,000/yr (+2% annually) CITY OF KITCHENER 2009 BUDGET ISSUE PAPER ISSUE: Activa Twin Pad FUND: Capital Fund DEPARTMENT: Corporate Services- Facilities Management PREPARER: Cynthia Fletcher, Director of Facilities Management BACKGROUND: The Activa Twin Pad Complex will open September of 2008. By Sept of 2009, the Contractor warranty on building will expire. At this point Facilities Management Division will assume responsibility for ongoing maintenance and retrofits. Capital dollars will be needed to be proactive in the ongoing maintenance of the building. RATIONALE / ANALYSIS: Capital dollars are need for ongoing maintenance of the new Activa complex once the warranty on the building expires in 2009. Using a square footage comparison with the Kitchener Auditorium, we arrived at comparable maintenance figures for the complex. Kitchener Auditorium: 174,900 sq ft in 2014 we allocated - $1.06/sq ft for capital In 2018 we allocated -$1.14/sq ft for capital Activa Twin Pads: 108,900 sq ft in 2014 we allocated - $0.50/sq ft for capital In 2018 we allocated -$0.96/sq ft for capital FINANCIAL IMPLICATIONS: 2010-2018 -$511,000 RECOMMENDATION: That a total amount of $511,000 (2010-2018) be approved in the Capital Budget for the Activa twin pad