HomeMy WebLinkAboutFIN-08-124 - T08-076 - Slurry Seal Resurfacing
Report To:
Mayor Carl Zehr & Members of Council
Date of Meeting:
2008-1 0-06
Submitted By:
Dan Chapman, General Manager of Financial Services
Prepared By:
Larry Gordon, Director of Purchasing (2214)
Date of Report:
2008-09-30
Report No:
FIN 08-124
Subject:
T08-076 - Slurry Seal Resurfacing
RECOMMENDATION
That tender T08-076, Slurry Seal Resurfacing, be awarded to MSO Construction Limited,
Etobicoke, Ontario at their tendered price of $163,249.32, including G.S.T., and further that the
Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
As part of a three-year cyclical review process, the City of Kitchener's roadway network is
evaluated by consulting engineers in terms of surface distress, ride comfort and structural
adequacy. Collectively, these evaluations determine an overall pavement quality rating for each
road section within the entire network.
As a result of this network survey, a performance prediction model is created and an overall
need analysis is performed. Typically, pavement quality ratings will decrease over time and it is
necessary to model deterioration ratings or values in order to estimate network need
requirements. The final results of this evaluation process is a recommended pavement
improvement program stating which pavement sections to maintain, the year in which
maintenance should be implemented and the type of maintenance.
Once completed, the Asset Management group of Engineering Infrastructure will analyse this
information and compare this data in relationship with additional assets located within the road
right-of-way. Such assets include sidewalks, curbs, gas, water, storm and sanitary sewers.
Upon the completion of the asset assessment or evaluation, a road maintenance program is
prepared and implemented on an annual basis; this program is called Slurry Seal Resurfacing.
REPORT
Tenders were advertised publicly in The Record, The Daily Commercial News, on the City of
Kitchener website and the Internet through the Ontario Public Buyers Electronic Tendering
Information System. Three (3) potential bidders picked up tender documents, and by the
closing date of Thursday September 4th, 2008, two (2) tenders had been received.
The tenders were reviewed by J. Stevenson, Construction Project Manager, who concurs with
the above recommendation.
The following tenders were received:
TOTAL BID PRICE
MSO Construction Limited
Duncor Enterprises
Etobicoke ON
Shanty Bay ON
$163,249.32 *
$187,901.06
FINANCIAL IMPLICATIONS
Funding will be provided from Index 852247 - Slurry Seal General Provision
REVENUES
Current Balance
$218,024.90
EXPENSES
Tender T08-076 $163,249.32
Less G.S.T Rebate (7~773.78)
$155,475.54
Projected Expenses (unencumbered)
TOTAL
SURPLUS
$155,475.54
$ 1 O~OOO.OO
$165,475.54
$ 52,549.36
* The surplus amount will be carried forward for future purchases of Slurry Seal
Dan Chapman, CA, MPA
General Manager of Financial
Services & City Treasurer
Larry Gordon, CPPO
Director of Purchasing
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