HomeMy WebLinkAboutFIN-08-117 - E08-017 - Consultant Services - Strasburg Creek & Wards & Brigadoon Pond Rehabiliation
Report To:
Mayor Carl Zehr and Members of Council
Date of Meeting:
2008-09-15
Submitted By:
Dan Chapman
Prepared By:
Larry Gordon
Date of Report
2008-09-08
Report No:
FIN 08-117
Subject:
E08-017 - Consultant Services - Strasburg Creek and Wards and
Brigadoon Pond Rehabilitation
RECOMMENDATION
That Expression of Interest E08-017, Consultant Services - Strasburg Creek and Wards and
Brigadoon Pond Rehabilitation, be awarded to Aquafor Beech Limited, Brampton, Ontario at
their estimated fee of $345,573.69, including a contingency of $29,919.80. & G.S.T., based on a
satisfactory contract being negotiated and an upset fee being established, and further that the
Mayor and City Clerk be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
The Strasburg Creek and Wards and Brigadoon Pond Rehabilitation project has been initiated
to carry out the detailed design and implementation of the preferred alternative recommended
through the Environmental Assessment completed in 2005. The Environmental Assessment
was prompted by failure of the dam structure at Brigadoon Pond in 2003. The Environmental
Assessment included identification of several alternatives and selection of a preferred
alternative.
The project scope includes the detailed design, contract administration as well as a post
construction monitoring plan. It is anticipated that construction will commence in 2009.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established
consisting of K. Mick, Design Engineer, W. Sleeth, Landscape Architect, B. Steiner,
Environmental Planner, and L. Gordon, Director of Purchasing.
Expressions of interest were advertised in the Record, on the City of Kitchener Home Page and
the internet through the Ontario Public Buyers Electronic Tendering Information System relative
to this project. Documents were downloaded by thirteen (13) interested parties. By the closing
date of Thursday July 10th, 2008, ten (10) responses had been received. The Review
Committee met on Wednesday July 23rd, 2008 to review the submissions. A shortlist of four (4)
Consultants was selected for further interviews.
The Review Committee met on Wednesday August 6th, 2008 to interview the shortlisted
candidates. The Committee elected to award the project to Aquafor Beech Limited, Brampton,
Ontario.
A listing of the responding parties follows for your reference.
Stantec Consulting Limited, Kitchener
Aquafor Beech Limited, Brampton
Totten Sims Hubicki Associates, Kitchener
McCormick Rankin Corporation, Kitchener
R.J. Burnside & Associates Limited, Guelph
WESA, Kitchener
Jones Consulting Group, Barrie
IBI Group, Kitchener
Trow Associates Inc., Brantford
Cole Engineering Group Ltd., Markham
FINANCIAL IMPLICATIONS
Funding will be provided from index 855224 - Wards Pond and Strasburg Creek
REVENUES
Capital out of Current
$1,500,000.00
EXPENSES
Design, Engineering & Consulting Fees YTD plus projected
Construction Costs YTD plus projected
E08-017 $345,573.69
Less G.S.T. Rebate ($ 16 455.89)
$329,117.80
$ 40,485.00
$1,130,396.00
TOTAL
$ 329117.80
$1,499,998.80
SURPLUS
1.20
Dan Chapman
General Manager of Financial
Services & City Treasurer
Larry Gordon
Director of Purchasing