HomeMy WebLinkAboutArts & Culture - 2003-01-14ARTS AND CULTURE ADVISORY COMMITrEE
Tuesday .lanuary 14~ 2003 - 4:00 p.m.
CITY OF KITCHENER
The Arts and Culture Advisory Committee met this date, chaired by Ron Green, with the following members
present: .lennifer Breithaupt, Robyn Schuller, Sher DiCiccio, Denis Pellerin, Peter Harris, .loe Pavia, Virginia
IVlacDonnell Eichhorn, Erina Harris, Don Chapman, Lori Palubeski
1. WELCOME AND APPROVAL OF MINUTES FROM DECEMBER 2003
An amendment was made to the minutes from the December meeting: Ttem 2.3 - should read "groups
applying for provisional grants come to ACAC". With the amendment noted, a motion was made by Robyn
Schuller to approve the minutes from the December meeting. All were in favour; carried.
2.2
2.3
2.4
BUSINESS ARISING
Cultural Storefront - Don
· Funding approval, in principal, for the Cultural Storefront, has been received from the Community
Services Committee. Final approval will be given at Council in a week.
· A stakeholder meeting will be held following Council approval.
· The location, which will be announced once approval has been received, will be lease-free for one
year, following which the project will be reviewed and then a lease will be signed.
· A working group will be formed to develop a plan/action plan. ACAC will be represented on the
working group.
Grants Working Group - Sher, Ron, Lori
· The working group met prior to the ACAC meeting, to review guidelines on how ACAC will address
grants when they come before the committee. Sher reviewed the guidelines and noted suggested
changes.
· The sub-committee will review all General Provision grants and will then make recommendations to
ACAC on their decisions.
· Staff will update ACAC members each quarter on how much money has been spent/how much is left
as well as what other user groups are applying for grants.
ACTION:
(i) A motion was made by Sher to accept the Grant Review Guidelines with the changes
presented at the .lanuary 2003 ACAC meeting. All were in favour; carried. A revised
copy of the guidelines will be re-circulated to ACAC members with the .lanuary
minutes.
(ii) Staff will advise ACAC each quarter on how much money is left in the grant budget.
(iii) .loe Pavia, .lennifer Breithaupt and Sher DiCiccio and two staff representatives (1 from
Arts and Culture and I from Special Events) will comprise the General Provision Grants
Review Sub-Committee to review grant applications received by ACAC following the
guidelines as revised.
Special Events Update - Don
As Don had to leave, he presented the Special Events report.
· There was a great response to the Festival of the Night event with 12,000-15,000 people attending.
· There are no plans currently for a Symphony concert on Victoria Day. Staff will prepare options for
Council review.
· Don will share the entire events schedule for 2003 at the February 2003 ACAC meeting.
ACAC Terms of Reference Review - Lori
The Terms of Reference were reviewed with ACAC members for the purpose of updates and discussion.
\.~anuary 2003 - ACAC Minutes
ARTS AND CULTURE ADVISORY COMMITrEE
Tuesday 3anuary :L4~ 2003 - 4:00 p.m.
3.2
NEW BUSINESS
Resignation - Lori
As Rahim Atabakhsh had to resign from ACAC due to a conflict with his schedule, Lori presented the idea
that Martin DeGroot be accepted as an official member of the committee..lennifer Breithaupt made a
motion to accept Rahim's resignation; Denis Pellerin made a motion to accept IVlartin as an official member.
All were in favour; carried. Staff will forward a memo to the Clerk's Department advising them of the
change.
Erina noted that Virginia IVlacDonnell Eichhorn will be the PAWG representative to ACAC and will commence
reporting to ACAC at the February meeting.
3oint Meeting with City of Waterloo's Cultural Development Committee - Sher
· Sher suggested that ACAC meet with CDC in September 2003 to share information. A joint meeting
had previously been held in the Fall of 2001. As Waterloo hosted the previous meeting, Kitchener will
host the next one, if planned.
· ACAC will meet in August regarding grants and will decide in .lune whether a meeting will be scheduled
in .luly. Last summer, 2002, only the sub-committees met during these two months.
ACTION:
Erina will talk with Betty Richard (City of Waterloo) regarding the joint meeting.
4.0
4.1
4.2
4.3
REPORTS
Update re PAWG - Erina
· The group is working on clarifying the % for Art Policy - the updated version will be brought to ACAC.
· Once the PAWG Terms of Reference (and Acquisition Policy) has been completed, discussions will start
regarding a Corporate Arts Policy.
· PAWG has approved a commission from Sandra IVlartin, this year's Artist-in-Residence, possibly to be
located at the Centre in the Square. This will be presented to Council for approval.
DAC Report- Denis
· Denis toured the Kaufman building with a group from Windsor who had put together a museum - they
felt that the steam engine ("Hazel") should not be located outside due to the damage that could be
caused by vandalism or deterioration due to weather, etc.
· Frank Pizzuto attended the .lanuary meeting and updated DAC on his new duties as GlVl of Downtown
Development.
· A Gala for the Children's IVluseum will be held on September 25. Details to come later.
· Larry Lynch, IVlanager of Engineering Rehabilitation, also attended the meeting to talk about what is
being done downtown re demolition of buildings, the entrance to Victoria Park, etc. Larry identified
seven different corridors in the downtown and how the city is working to improve them. (Corridors
and districts are different - corridors are identified within the districts).
ACTION:
Staff will invite Frank Pizzuto to the February ACAC meeting to provide an update on the
downtown.
CDC Report - Sher
· The City of Waterloo's Recreation and Leisure Department are undertaking a review of facilities and
programs.
· K-W Little Theatre has no plans to rebuild on the present site due to problems with that site.
\January 2003 - ACAC Minutes
ARTS AND CULTURE ADVISORY COMMITrEE
Tuesday 3anuary 14~ 2003 - 4:00 p.m.
· The K-W Community Foundation has formed an art stabilization group to discuss how the private
sector is involved in providing resources to arts and culture groups (ie. communication, strategic
planning).
· There will be a "World Sacred Husic" event at the First United Church on Hay 31 and a Country Husic
Street Dance will be held on King Street in Waterloo on .lune 21.
· Doors Open has identified a couple of buildings that can be used for the program - the Clarica building
and Rummelhart School.
4.4 Staff Reports
4.4.1
Erina Harris
· A Doors Open Tour will be held on September 20.
Regional funding amounting to $20,000 has been
approved. Erina will confirm whether the Region will pay the required $1500 administration fee.
Historic locations that are normally closed to the public will be open. Robyn and Joe indicated they
were interested in volunteering for the event.
· Heritage Day will be held on February 15 from 9-4 - there will be a display at Fairview Hall.
· A call-for-entry has gone out for both the Artist-in-Residence program and for the Kitchener Rotunda
Gallery exhibition program. Tnformation is available in both hard copy and on the city's website
(www.citv. kitchener.on.ca).
· Funding has been received to conduct an appraisal on the steam engine in the Kaufman building, and
this is well underway.
· The Arts Awards nomination deadline is at the end of January. Their annual event will take place at
the Walper Hotel on Harch 29.
4.4.2
Lori Palubeski
· The City of Kitchener is working with KOR Gallery. The Gallery's Trillium grant is finished and they will
have no money as of April. Staff and partners will be meeting to discuss - Lori will update at the
February meeting.
S.O
AD3OURNMENT/NEXT MEETING
The next meeting will take place on Tuesday February 11 starting at 4:00 pm in the Schmaltz Room.
\.~anuary 2003 - ACAC Minutes
