HomeMy WebLinkAboutFIN-08-116 - E08-064 - Consultant Services - Road Reconstruction - Wavery Rd - Strange St to End
Report To:
Mayor Carl Zehr and Members of Council
Date of Meeting:
2008-09-15
Submitted By:
Dan Chapman
Prepared By:
Larry Gordon
Date of Report
2008-09-08
Report No:
FIN 08-116
Subject:
E08-064 - Consultant Services - Road Reconstruction - Waverly Road-
Strange Street to End
RECOMMENDATION
That Expression of Interest E08-064, Consultant Services - Road Reconstruction - Waverly
Road - Strange Street to End, be awarded to 181 Group, Waterloo, Ontario at their estimated
fee of $80,571., including a contingency of $6,910. and G.S.T., based on a satisfactory contract
being negotiated and an upset fee being established, and further that the Mayor and City Clerk
be authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
The infrastructure on Waverly Road has reached the end of its' useful life and requires full
replacement. The project is approximately 160m in length and involves the proposed
replacement of sewers and watermains along the full length of Waverly Road and the extension
of a trunk storm sewer to the existing Westmount Drain with an appropriately designed outlet
structure, replacement of the roadway, curb and gutter and sidewalks, and all services to the
property line.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established
of S. Allen, Manager, Engineering Design and Approvals, J. Oakley, Manager,
Construction, J. Seip, Design Technologist, and L. Gordon, Director of Purchasing.
Expressions of interest were advertised in the Record, on the City of Kitchener Home Page and
the internet through the Ontario Public Buyers Electronic Tendering Information System relative
to this project. Documents were downloaded by six (6) interested parties. By the closing date
of Friday August 8th, 2008, three (3) responses had been received. The Review Committee
elected to interview all three Consultants.
The Review Committee met on Tuesday August 26th, 2008 to interview the shortlisted
candidates. The Committee elected to award the project to IBI Group, Waterloo.
A listing of the responding parties follows for your reference.
IBI Group, Waterloo
Meritech Engineering, Cambridge
McCormick Rankin Corporation, Kitchener
FINANCIAL IMPLICATIONS
Funding will be provided from index 852437 - Waverly Road Reconstruction
REVENUES
Capital Out of Current
Contribution from Water
Contribution from Sewer
Fuel Tax
TOTAL
$ 22,000.
$228,000.
$337,000.
$146000.
$733,000.
EXPENSES
Design Engineering & Consulting YTD plus projected
E08-064 $80,571 .
Less G.S.T. Rebate (~
$76,010.
$ 19,990.
Construction
TOTAL
$ 76,010.
$637 000.
$733,000.
BALANCE
$0
* Any surplus funds will be returned to Uncommitted (852420) which are projects funded by
Sanitary Sewer (46%), Waterworks (31 %) and Capital out of Current (23%).
Dan Chapman
General Manager of Financial
Services & City Treasurer
Larry Gordon
Director of Purchasing