HomeMy WebLinkAboutFIN-08-126 - T08-084 - One(1) Rubber Tired - Articulated Loader with 5 Sets of Keys,~`
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REPORT
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2008-10-27
Submitted By: Dan Chapman, General Manager of Financial Services
Prepared By: Larry Gordon, Director of Purchasing (2214)
Date of Report: 2008-10-20
Report No: FIN 08-126
Subject: T08-084 - One ~1) Rubber Tired, Articulated Loader with 5 Sets of Keys
RECOMMENDATION
That tender T08-084, One (~) Rubber Tired, Articulated Loader with Five (5) Sets of Keys,
complete to specification CKF-252-2008, be awarded to Nortrax Canada Inc., Cambridge,
Ontario at their adjusted tendered price of $239,530.62, including P.S.T. & G.S.T., plus
optional equipment of one (1) 14' plow at a cost of $23,848.65 and one ~1) Load Rite
scale at a cost of $2,203.50, including P.S.T. & G.S.T.
BACKGROUND
One (1) Rubber Tired, Articulated Loader was approved for replacement in 2008 by the
Equipment Review Committee at a budget estimate of $240,000.
The unit will replace unit #356 at CSD -Operations Bramm.
REPORT
Tenders were advertised publicly in The Record, on the City of Kitchener website and the
Internet through the Ontario Public Buyers Electronic Tendering Information System. Seven (7)
potential bidders downloaded the tender documents, and by the closing date of Thursday
October 2nd, 2008, four (4) tenders had been received.
The following tenders were received
TOTAL BID PRICE ADJUSTED
BID PRICE
Nortrax Canada Inc. Cambridge, ON $240,330.62 $239,530.62
Toromont Cat Cambridge, ON $242,272.00
Advance Construction Equipment Ltd. Kitchener, ON $242,611.00
Strongco Limited Partnership Kitchener, ON $327,587.00
The tender submitted by Nortrax Canada Inc. contained an arithmetic error and has been
adjusted accordingly.
The tenders were reviewed by M. Born, Manager of Fleet, and M. Palmer, Buyer, who concur
with the above recommendation.
FINANCIAL IMPLICATIONS
Funding will be provided from Index 920108 -Fleet Equipment Purchases
BUDGET
Replacement Equipment $2,082,100.
Additionals $ 753,000.
Upgrades $ 316,180.
Contingency $ 132,651.
2007 Approved Purchases Deferred until 2008 1 194 552.
TOTAL $4,478,483.
EXPENDITURES
Actual YTD Purchases to October 16, 2008 $2,210,213.
Encumbrances, net of G.S.T. $1,279,805.
Tender T08-084 $ 265,583.
Less G.S.T. Rebate 11 751.
$ 253, 831 $ 253, 831
Estimated Outfitting Costs on above tender $ 0
Budget for remaining equipment, including outfitting of above 255 680.
TOTAL $3, 999, 529.
Surplus $ 478,953.
Projected surplus will be used to purchase additional vehicles as approved for replacement in
2008 by the Equipment Review Committee.
Dan Chapman, CA, MPA
General Manager of Financial
Services & City Treasurer
Larry Gordon, CPPO
Director of Purchasing