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REPORT
Report To: Mayor Carl Zehr & Members of Council
Date of Meeting: 2008-10-27
Submitted By: Dan Chapman, General Manager of Financial Services
Prepared By: Larry Gordon, Director of Purchasing (2214)
Date of Report 2008-10-20
Report No: FIN 08-135
Subject: E08-071 -Consultant Services -Homer Watson House & Gallery
Master Plan
RECOMMENDATION
That Expression of Interest E08-071, Consultant Services -Homer Watson House & Gallery
Master Plan, be awarded to Goldsmith Borgal & Company Ltd. Architects, Toronto, Ontario at
their estimated fee of $75,000., including G.S.T., based on a satisfactory contract being
negotiated and an upset fee being established, and further that the Director of Purchasing be
authorized to execute an agreement satisfactory to the City Solicitor.
BACKGROUND
The HomerlNatson House & Gallery, located at 1754 Old Mill Road, is the homestead of Homer
Watson, Canada's first noted landscape artist (1855-1936). The Gallery, constructed in 1906, is
one of the oldest operating galleries in the Province of Ontario. The buildings and property are
owned by the City of Kitchener, and are subject to a heritage conservation easement agreement
between the City and the Ontario Heritage Trust, as well as a designating by-law under Part IV
of the Ontario Heritage Act. The House & Gallery itself is operated by the Homer Watson House
Foundation, which is an incorporated and non-profit entity, run by a volunteer Board of
Directors.
Both the City and the Board have a keen interest in the long-term conservation of the property
and of the legacy of Homer Watson and the Doon School of Fine Arts; and recognize that the
Homer Watson House & Gallery is uniquely significant for the cultural contribution it makes to
the City and beyond. This includes the number and variety of courses taught at the studio, the
unique exhibit space, and the cultural heritage significance of the site. In order to continue to
provide cultural services and address the sustainability of the House and Gallery operations, the
Board identified several issues requiring greater attention, including improving safety and
accessibility; maintenance of the buildings and property; tourist amenities; and gallery and
studio area. The intention of the Board was to address these issues in part through capital
expansion and upgrades, including plans to add an addition to the coach house studio, and to
build a new gallery as a separate structure but with accessibility to the main house. This has
led to the conclusion that a Master Plan needs to be undertaken to assess and address in part,
the appropriateness of accommodating physical and operating changes to meet the long-term
vision of the Board, the City and the Community.
The study area for the Master Plan shall include the Homer Watson House and Gallery property
located at 1754 Old Mill Road, as well as a vacant parcel of park land also owned by the City
and municipally addressed 1762 Old Mill Road. The Master Plan is to be divided into three
parts or phases of work: Current Conditions Reporting; Needs and Wants Assessment; and
Evolution. It is estimated that the Master Plan will take eight months to complete.
REPORT
In accordance with Chapter 170 of the Municipal Code pertaining to the Selection of
Professional Services/Consultants, a Consultant's Review Committee was established
consisting of L. Bensason, Coordinator, Cultural Heritage Planning, F. Hieblinger, Executive
Director, Homer Watson House, and L. Gordon, Director of Purchasing.
Expressions of interest were advertised on the City of Kitchener Home Page and the Internet
through the Ontario Public Buyers Electronic Tendering Information System and the Canadian
Association of Heritage Professionals relative to this project. Documents were downloaded by
thirteen (13) interested parties. By the closing date of Friday August 15th, 2008, five (5)
responses had been received. The Review Committee met on Thursday September 11th, 2008
to review the submissions. The Committee elected to interview Goldsmith Borgal & Company
Ltd. relative to this project.
The Review Committee met on Friday October 10t", 2008 to interview the shortlisted candidate.
The Committee elected to award the project to Goldsmith Borgal & Company Ltd. Architects,
Toronto, Ontario.
A listing of the responding parties follows for your reference.
Stephen Levrant Heritage Architecture Ltd. Manchester, England
ATA Architecture Inc. Oakville, ON
The Ventin Group Cambridge, ON
Lundholm Associates Architects Toronto, ON
Goldsmith Borgal & Company Ltd. Architects Toronto, ON
FINANCIAL IMPLICATIONS
Funding will be provided from index 637288 -Homer Watson House & Gallery Master Plan
REVENUES
Contribution from Capital
EXPENSES
E08-071
Less G.S.T. Rebate
$75, 000.
( 3 571.
$71,429.
$80, 000.
$71,429.
8 571.
$80, 000.
Miscellaneous Expenses
TOTAL
BALANCE
$0
Any surplus funds remaining at the end of the project will be closed out to the Capital
Surplus Account.
Dan Chapman, CA, MPA
General Manager of Financial
Services & City Treasurer
Larry Gordon, CPPO
Director of Purchasing
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